Computers,
Windows XP,
and the Internet
Lesson 7
Lexington Technology Center
Bob Herring
Computers Lesson 7
Review of the Previous Lesson
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Indentation
Line Spacing
Tab Settings
Page Setup
Print Preview
Printing
Excel Fundamentals
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Computers Lesson 7
Paste Excel Spreadsheets into Word
• Office programs are designed to work together
• Copy your spreadsheet, then open Word.
• Choose Edit, then Paste Special; select as an Excel Worksheet Object
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Computers Lesson 7
The PowerPoint Window
Menu Bar
Standard Toolbar
Formatting
Toolbar
Status
Bar
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Computers Lesson 7
Standard Toolbar
Open
New Save
Print
Cut
Format
Painter
Paste
Slide
Layout
Insert
Excel
Redo Web Toolbar
Spell Copy
Check
Insert
Clip Art
Hyperlink
Undo
Insert
Word
Table
Black &
White
Zoom
New
Slide
Insert
Chart
Help
Apply
Design
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Computers Lesson 7
Formatting Toolbar
Center
Italics Shadow
Font
Size
Font
Underline
Bold
Decrease
Paragraph
Spacing
Bullets
Demote
Decrease
Font Size
Promote
Increase
Paragraph
Left
Spacing
Animation
Increase
Effects
Right
Font Size
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Computers Lesson 7
Drawing Toolbar
• Choose Tools, then select Customize; click the “Drawing” checkbox
• or, Right-click the toolbar area and click Drawing
Select
Line
Text Box
Object
Tool
AutoShapes
Rectangle
Drawing
Menu
Word
Art
Arrow
Free
Rotate
Tool
Line
Color
Oval
Arrow
Style
Line
Shadow
Style
Text
Color
Fill
3-D
Effects
Dash
Style
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Computers Lesson 7
Adding Slides
• Select Insert, then New Slide
• New slides appear after the slide currently in view
• If you want to copy the slide you’re on, select Duplicate Slide instead
• A quick way to get a number of new slides is to press the F4 function
key (same as Redo) after inserting the first slide
• To return to the previous slide, click the double up arrow on the
vertical scroll bar. To see the next slide, click the double down
arrow (On a wheel mouse, move the wheel up or down)
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Computers Lesson 7
Draw Menu, Rectangle and Oval Tools
• Use the Rectangle Tool to create box shapes
• Hold down the shift key while drawing to draw a square
• Use the Oval Tool to create elliptical shapes
• Hold down the shift key while drawing to draw a circle
Shift
for a
Square
Shift
for a
Circle
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Computers Lesson 7
Draw Menu, AutoShapes
• “Basic Shapes” provides many useful items
• After selecting a shape, draw it by left-clicking and dragging
Basic
Shapes
AutoShapes
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Computers Lesson 7
Draw Menu, Rotate or Flip
• Objects can be rotated or flipped
• Choose “Rotate or Flip,” then select the appropriate command
Rotate
or Flip
Draw
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Computers Lesson 7
Text Boxes
• Click inside text boxes to edit them. The border will be slashed (/////)
• Click the border of a text box to select it. Look for dots (::::::::)
• To move a text box, it must be selected. Selecting a text box also
allows all the text to be formatted at once.
Slashes
Dots
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Computers Lesson 7
WordArt
• Choose Insert, then select Picture; click on WordArt
• Select the WordArt style that suits your presentation and click “OK”
Select
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Computers Lesson 7
WordArt
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The WordArt text dialog appears
Select the font, size, and style (bold, italic)
Highlight and replace “Your Text Here” with desired text
Use the WordArt Shape Tool to create even more effects
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Computers Lesson 7
Word Art Toolbar
• Choose Tools, then select Customize; click the “WordArt” checkbox
• or, Right-click the toolbar area and click “Word Art”
Insert
Word
Art
Format
Word Word
Art Art
Gallery
Edit
Text
Tool
Word
Art
Shape
Letter
Height
Word
Art
Alignment
Text
Direction
Free
Rotate
Character
Spacing
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Computers Lesson 7
Color Options
• Select different colors by clicking “More Fill Colors”
• Use PowerPoint’s built-in palette of colors … Or choose your own
• To copy a color, check its red-green-blue values, then set them in
your presentation
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Computers Lesson 7
Fill Effects, Gradients and Textures
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Shapes can be filled with color gradients by selecting “Fill Effects”
Select the colors to be used, then the shading style
Shapes can contain textures rather than colors
Select the desired texture from the “Texture” tab
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Computers Lesson 7
Fill Effects, Patterns and Pictures
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Shapes can be filled with various patterns
Select the desired pattern, then select the color
A shape can contain a picture
Click the “Select Picture” button to navigate to the desired picture
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Computers Lesson 7
Draw Menu, Lines and Arrows
• Click the Line tool. The mouse pointer will become a black cross;
this is the beginning of the line. Position, then hold down the left
mouse button and drag to create the line.
• Hold the Shift key while dragging to create horizontal, vertical,
or 45o angle lines
• An arrow is just a line with an arrowhead -- create as above
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Computers Lesson 7
Draw Menu, Line Styles
• A variety of line thicknesses are available
• Click the “Line Style” tool to select the appropriate width
Line
Style
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Computers Lesson 7
Draw Menu, Arrow Styles
• Arrowheads can be added or changed
• Click the “Arrow Style” tool and select the desired style
Arrow
Style
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Computers Lesson 7
Draw Menu, Shadow Effects
• “Shadows” can be applied to shapes to achieve various effects
• Click the “Shadow” tool and select the desired style
Shadow
Settings
Toolbar
Shadow
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Computers Lesson 7
Draw Menu, Three-Dimensional Effects
• Shapes can be made to look three-dimensional
• Click the “3-D” tool and select the desired style
3-D
Settings
Toolbar
3-D
Effects
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Computers Lesson 7
Paste PowerPoint Drawings into Word
• Office programs are designed to work together
• Copy your picture, then open Word.
• Choose Edit, then Paste
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Computers Lesson 7
Review
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Pasting Excel into Word
PowerPoint Window
PowerPoint Toolbars
Adding Slides
Drawing
Drawing Toolbar
Pasting PowerPoint Drawings into Word
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