Introduction to Word
Chapter 1
Lecture Outline
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Microsoft Word:
• Full featured word
processing program
that allows you to
create and revise
professional looking
documents
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Examples:
Announcements
Letters
Resumes
Reports
Brochures
Advertisements
Newsletters
Web pages
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Task Pane:
• Only on XP
• Separate window that enables users to
carry out some Word tasks more efficiently
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Menu Bar: contains a list of related
commands you can use to perform
tasks
• Submenu- will display with another list of
commands when you point to a command
on a menu that has an arrow to its right
edge
• Short menu (double down arrows)- a list of
your most recently used commands with a
menu (to turn off: tools-customize)
• Full menu- a list of all the commands
associated within a menu
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Menu Bar, cont’d:
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4 ways to display a full menu:
Click the menu and wait a few seconds
Click the double arrows at the bottom
Point to the double arrows at the bottom
Double-click the menu name
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Menu Bar:
• Dimmed command- temporarily
unavailable for the current selection
• Hidden command- a command with a gray
shading in the rectangle to the left of it on
a full menu because it is not displayed on
the short menu
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Toolbar: contains buttons, boxes,
and menus for frequently accessed
tasks
• Standard toolbar (picture icons)- contains
buttons for new, open, save, print, etc and can
be found in most Microsoft programs
• Formatting toolbar- contains buttons to change
the appearance of text and paragraphs (bold,
italics)
• Move handle- thick light gray vertical bar found
at the left of each toolbar. Drag the handle to
move the toolbar or double click the handle to
display all the buttons on that toolbar
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Toolbar cont’d:
• Docked vs. Floating:
• Docked- a toolbar attached to the edge of
the Word window
• Floating- is not attached and is displayed
in the middle of the Word window.
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Document Window:
• Displays text, tables, graphics, and other
items as you type or insert them into a
document
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Insertion point/curser:
• Blinking vertical bar that indicates where text will
be inserted as you type
• End Mark- short horizontal line that indicates the
end of your document
• Horizontal Ruler- Used to (1) set tab stops; (2)
indent paragraphs; (3) adjust column widths;
and (4) change page margins
• Scroll Bars- used to display different portions of
your document in the document window
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More Screen Parts:
• Status Bar (gray bar @ bottom telling what
page, section, inches from top)- presents
information about (1) the location of the insertion
point, (2) the progress of current tasks, (3) status
of certain commands, keys, and buttons, and (4)
displays the status indicators to turn certain keys
or modes on or off
• Office Assistant- use F1 or go to help window. A
help tool.
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Fonts & Font Size
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Defaults- Times New Roman, 12 point
Font Conversion1”=72 point;
½”=36 point;
¼”=18 point;
2”=144 point
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Entering Text:
• Word Wrap- allows you to type words in a
paragraph without pressing the [enter] key.
Words expanding past the right margin advance
to the next line automatically
• 4 reasons to use [enter]:
• Insert blank lines in a document
• Begin a new paragraph
• Terminate a short line of text and advance to the
next line
• In response to certain Word Commands
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Entering Text:
• Show/Hide Button (paragraph mark)found on the standard toolbar; displays
nonprinting characters (space bar; enter)
• AutoCorrect- will automatically correct
SOME typographical errors as you type.
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Entering Text:
• Spelling Check:
• Finds typographical
and double word
errors
• Displays a red wavy
line under words
• Grammar Check:
• Finds grammar, word
style, usage, and
punctuation errors
• Displays green wavy
line under words
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Entering Text:
• Spelling and Grammar Status icon:
• Displays at the right of the status bar
• Red check means that there are not spelling or
grammar errors thus far
• Red X means that a possible spelling or
grammar error has been found
• Double clicking the icon displays a shortcut
menu for possible suggestions
• Right click to hide spelling and grammar wavy
lines
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Navigating the Document
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Scrolling with the Mouse:
Down one line…click down scroll arrow once
Up one line…click up scroll arrow once
Down one screen…click scroll bar below scroll
box (elevator)
• Up one screen…click scroll bar above scroll box
(elevator)
• Down a long distance…drag scroll box down
• Up a long distance…drag scroll box up
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Navigating the document:
Scrolling with keyboard:
• One character…arrow
button
• One word…[ctrl] +arrow
• End of line…[end]
• Beginning of line…[home]
• One line…arrow
• One paragraph…[ctrl] +
up/down arrow
• Top of document… [ctrl]
+[home]
• Bottom of document…
[ctrl] + [end]
• Down one screen…
[page down]
• Up one screen… [page
up]
• Next page… [ctrl] +[page
down]
• Previous page… [ctrl] +
[page up]
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NOTE:
• Your “I-Beam” is NOT your flashing
insertion point!
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Save vs. Save As:
• Save:
• Assumes to keep the
same document
name and drive
• Button can be found
of the Standard
Toolbar
• Save As:
• Displays a dialog box
so the user can
change the file’s
name or destination
• Command is found in
the FILE menu
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Paragraph Formatting vs
Character Formatting:
• Paragraph:
• Process of changing
the appearance of a
paragraph
• Example: centering
or indenting
• Character:
• Process of changing
the appearance of
characters of the
screen
• Example: italicize or
underline
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Shortcuts for aligning paragraphs:
• Align left- flush on left and uneven on the
right. [ctrl] + [L]
• Center- lines centered horizontally
between the margins. [ctrl] + [E] e for even
• Align right- flush on the right and uneven
on the left. [ctrl] + [R]
• Justify- all lines even on the left and right.
Leaves extra space between words. [ctrl] +
[J]
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Shortcuts for Character formatting:
• BOLD- [ctrl] + [B]
• ITALICS- [ctrl] + [I]
• UNDERLINE- [ctrl] + [U]
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Mouse Tricks to Select Text:
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Within the Document:
Move insertion point…1 click
One word… 2 clicks
One paragraph… 3 clicks
One sentence… [ctrl] + [1 click] anywhere
within the sentence
• >word, < sentence… click and drag
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Mouse Tricks to Select Text:
• Within the Selection Bar: (right, white
arrow)
• The area between the left edge of the
screen and the document
• One line… 1 click
• One paragraph… 2 clicks
• Entire document… 3 clicks
• Multiple lines… click and drag
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Time Savers: Undo vs Redo
• Undo:
• Cancels the recent
commands or actions
• Found on the
Standard Toolbar
• Found in the Edit
menu
• [ctrl] +[Z]
• Redo:
• Undoes the undo
• Found on the
standard toolbar
• Found in the Edit
menu
• [ctrl] +[Y]
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Time Savers:
• Repeat Command:
• Duplicates the last command so that it can
be performed again
• Found in the edit menu
• [F4]
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Clip Art:
• Clip Art: Predefined graphics that can be
inserted into a Word document
• Clip organizer: contains a collection of
clips, including clip art, photographs,
sounds, and video clips
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Steps to insert clip art:
• Insert menu
• Picture command
• Clip art
• Sizing Handles:
• Small squares located around the edge of
the clip art
• Used to change the size of the clip art
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Printing: standard toolbar vs. file
menu
• Print Button/toolbar:
• Never get an option to
change # of copies,
etc.
• One copy each time
you click the icon
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File Menu:
Get a dialog box
Can print > 1 copy
[ctrl] +[P]
Print page range,
portrait/landscape
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Delete vs. Backspace:
• Delete:
• Delete eats!
• Place the flashing
insertion point at the
beginning of the word
and press the [delete]
to erase
• Backspace:
• Place flashing
insertion point at the
end of the word and
press the [backspace]
to erase word(s).
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FYI:
• “handle”- corner square on pic art that
adjusts the size (smaller or larger) in
proportion. *If you choose a center square
it stretches the picture (silly putty).
• Adjust picture size: right click – format pic
– size tab
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