Technology Committee Minutes
June 28, 2004
In attendance: Bonnie Borenstein; Steve Dodson; Kathleen Kirkpatrick; Mike Lewis; Deb Mindel,
Ingrid Schreck; Rainer Wachalovsky, Derek Wilson
I.
Minutes
a. The minutes for the last meeting were approved and will be posted in the Public Folders
II.
Review of Action Items
a. Completed Items
i. Bonnie B posted committee ground rules and procedures in Public Folders
ii. Deb M reserved dates through August 9, 2004 for SS A from 10-12
iii. Due to the current inability to give students access to Public Folders, docs
should be sent as attachments to the student members.
iv. Revised date of 7/19 for Bobby B, Alternate Media Specialist, to give
presentation (see below)
b. Incomplete and delayed actions
i. Student access to Public Folders is currently on hold until Rainer W can identify
a solution. Short-term solution addressed above..
ii. Frank V to email next version of goals and objectives for members to review
prior to the July 12 meeting
iii. Committee members to review accuracy of Summary of Assessment Data and
submit corrections to Frank
iv. Committee members to continue to review the goals and objectives and submit
any suggestions to Frank V over the next week.
v. Agenda items moved to next meeting: other committee reports; environmental
resolution for bond measure; integrating with facilities master plan; discussion
of “collegeofmarin.edu” URL;
III.
Presenters at committee meetings
a. Derek W proposed that the committee will likely attract many guest presenters.
Discussion ensued about how to establish Mike L’s suggestion of standard practice for
evaluating the best use of Committee’s time. Two motions were passed to be included in
the procedures:
i. Motion made by Derek W. – passed unanimously.
There will be an ongoing agenda item to review proposals for presenters.
ii. Motion made by Bonnie B – passed with consensus.
Presenters are required to submit an outline of topics for review by the
committee. The Technology Committee will evaluate relevance and respond to
request.
Action Item: Deb M to revise ground rules and procedures
b. Bobby Bradford, Alternate Media Specialist, having already submitted an outline, will
attend the July 19, 2004 meeting. He will be informed he has 8-10 minutes to present an
overview with another 15 minutes for discussion with committee.
Action Item: Ingrid S to communicate the format to Bobby B and his expectations of
integrating accessibility compliance with the Tech Plan.
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College of Marin
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835 College Avenue
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Kentfield, CA 94904
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415 . 457 . 8811
Technology Committee Minutes
June 28, 2004
IV.
Subcommittees
a. In-depth discussion occurred regarding the need for subcommittees to accomplish
committee tasks. Topics included nomenclature, prioritization, perception of immediate
needs, and differentiating between short-term needs vs. long term planning. Instead of
moving forward with a specific subcommittee (workgroup) at this time, it was proposed
that we introduce guidelines on how Tech Committee members will be involved.
i. Motion made by Mike L – passed unanimously.
The Technology Committee can form workgroups to complete specific tasks,
where at least one member of the Technology Committee will act as liaison.
Action Item: Deb M to revise ground rules and procedures
V.
Global Email Communications
a. Rainer W provided a brief review of current policy for global email distribution. Only
Director of IT, designee of Director of IT (Jeff Peck), and Marketing Director can send
email campus-wide. Discussion occurred on opening global sending rights to top-level
managers. Concerns were raised about abuse of the system, putting an acceptable use
policy into place, not allowing additional designees, and if there is truly an impact on
timeliness by keeping the status quo. Given the limited resources in IT and wanting to
support improved communications at the College, the Technology Committee will make
a recommendation to the President for increasing the number of people able to send
global email.
i. Motion made by Derek W – passed unanimously.
Due to the low levels of staffing in IT, the Technology Committee recommends
the following short-term solution for timely distribution of global email
communications: Global email access should be amended to include all
members of Cabinet and the Academic Deans.
Action Item: ??
VI.
Attendance of New President
a. Acknowledging the start of Dr. Fran White as the new President, the members of the
Tech Committee discussed the appropriateness of inviting her to a meeting to share her
plans and vision.
b. Instead of an open agenda, the Committee will request that Dr White address specific
concerns:
i. How will the potential “sustainable/green” resolution that the Board may pass
for the bond impact the Technology Plan and the manner in which the
Technology Committee proceeds?
ii. How does the Technology Plan dovetail with the Facilities Master Plan?
c. The Committee feels it is appropriate for Frank V (SIG) to attend at this meeting and set
the dates accordingly.
Action Item: Ingrid S to contact Sherrie D to extend an invitation to Dr White on one
of the following dates: July 12, July 26, and August 9, 2004.
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College of Marin
•
835 College Avenue
•
Kentfield, CA 94904
•
415 . 457 . 8811
Technology Committee Minutes
June 28, 2004
VII.
Next Meeting and Agenda Items
a. Due to July 4th holiday, the next Technology Committee meeting is on Monday, July 12,
2004, from 10a.m.-noon.
b. Carryover items for the agenda include:
i. Review revisions to procedures (new motions added)
ii. Discuss whether we include brief reports (2 min.) from folks who may be on
other committees.
iii. Discuss how the Tech Plan to dovetails with the Facilities Master Plan; become
a little more informed before Dr. White’s visit. (Bonnie to bring a copy)
iv. Discuss the conversion to “collegeofmarin.edu” URL, including impacts on all
areas of the college.
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College of Marin
•
835 College Avenue
•
Kentfield, CA 94904
•
415 . 457 . 8811