Technology Committee Minutes
May 6, 2004
In attendance: Bonnie Borenstein, Harriet Eskildsen, John Hinds, Nancy Kutcher, Jesse Law, Deb
Mindel, Matthew Priewe, Frank Vaskelis, Rainer Wachalovsky, Derek Wilson
I.
Minutes from last meeting
The minutes were approved.
II.
Technology Survey
a. Student Survey
Survey launched on web page on May 3 around 2pm
b. Other surveys
Employee survey launched on May 3 around 2pm. Email sent to employees
announcing survey.
Action: Frank V will provide survey summary numbers every couple days
Action: Reminders will be announced to the College in two forms – brief voicemail
message on Monday/Tuesday and an email reminder sent on
Wednesday/Thursday.
III.
Ground Rules and Committee Procedures
Discussion was deferred to next meeting
Action: Deb M to post existing docs to Public Folders for members to review/comment.
IV.
Security Task Force
a. Derek W requested that the Technology Committee receive updates from the Security
Task Force, currently represented by John H.
b. Discussion occurred on the Task Force charge, makeup, initiatives and reporting
structure. Also, how it supports/integrates with the Technology Committee.
c. Task Force proposal is currently in draft mode and speaks to procedural methods for
implementing security policies at the College.
Action: As Technology Committee Co-Chair, Rainer W to approach President and
request that the Technology Committee is kept informed of Security Task
Force recommendations and subsequent actions.
V.
Online Registration Security Issues
a. Bonnie summarized the security issues and how it was presented by Jesse Law at the last
meeting.
b. It was determined that the committee would focus on the credit registration process.
c. Derek W drafted a memo to distribute to President, CFO, and President of Academic
Senate, but it was postponed due to email conversations already occurring.
d. Discussion occurred about the student data vulnerability, perceived vs. actual threat, and
potential solutions. Determined that IT can replace the email registration with business
standard verification and encryption security within four weeks of funding for the
encryption software.
Action: Bonnie B to revise Derek W’s memo to include recommended actions to the
President, CFO, Dean of Enrollment Services, VP Academic Affairs.
612938893
Page 1 of 2
College of Marin
•
835 College Avenue
•
Kentfield, CA 94904
•
415 . 457 . 8811
Technology Committee Minutes
May 6, 2004
VI.
Interviews
a. Bonnie B working with Eileen A and Frank V in setting up and prioritizing interviews
for the following weeks.
Action: Bonnie B to continue to work with Frank and Eileen to schedule interview,
VII.
Review of Action Items
Completed Actions:
a. Deb will print 25 copies of each size of the poster by Monday.
b. Nancy will contact lab staff and distribute posters.
c. Frank will post the College’s logo on the survey site.
d. Committee members to test all four surveys by Friday.
e. Steve will contact IT and get an email set up for the Tech Committee for people to
respond to any survey problems.
f. Deb will write content of email announcing the survey and forward to Rainer.
g. Frank will contact Rainer to advise him of when to post the email.
h. Derek will write a memo from the Committee to Lois Callahan, Michael Beebe, and
Hank Fearnley expressing the Committee’s concern about web security.
i. Bonnie will work with Frank and Eileen to begin scheduling interviews as soon as
possible.
j. Deb will set up the Tech Committee calendar so Eileen can schedule.
k. Frank will send Committee sample vision and mission statements.
l. Rainer set up Outlook accounts for Derek and John so that they can have access to the
Public Folders.
Incomplete Actions:
a. Interview scheduling is in progress
b. Frank V brought sample vision and mission statement to meeting, but no discussion yet.
c. Rainer W to still determine how to set up student access to Outlook/Exchange
d. Rainer W to set autnotification on Public Folders.
VIII.
Next Meeting
Discussion of Committee ground rules and procedures
Discussion of mission, vision, and goals for Technology Planning
Status of surveys
612938893
Page 2 of 2
College of Marin
•
835 College Avenue
•
Kentfield, CA 94904
•
415 . 457 . 8811