Technology Committee Minutes
May 13, 2004
In attendance: Bonnie Borenstein, Steve Dodson, Harriet Eskildsen, Nancy Kutcher, Jesse Law, Deb
Mindel, Matthew Priewe, Frank Vaskelis, Derek Wilson, Ingrid Schrek, Kathleen Kirkpatrick
I.
Minutes from last meeting
The minutes were approved.
II.
Ground Rules and Procedures
Discussion occurred on draft document of position roles, basic courtesies, and meeting
format
a. Co-chair and Secretary approved by consensus
b. One behavior bullet was modified to state, “We will keep an open mind, assume good
will, and evaluate by objective criteria.” Behaviors/courtesies approved by consensus.
c. Meeting format included lengthy discussion. Draft will need to be edited, highlights
include:
i. Quorum will equal 8 members (or 2/3) of total committee membership with at
least one representative from each group (student, faculty, manager, classified).
ii. Decision-making will be based on consensus. If the committee fails to meet
consensus, participants will clarify objections and a move to vote will be called.
Each member’s vote will be recorded in the minutes.
d. Membership, participation, attendance, accountability were all tabled for next meeting.
III.
Online Registration Security Issues
a. Although the security memo was distributed to top-level administration, no formal action
was communicated. It was decided that Deb M would post the temporary solution on
5/14 by noon and announce this in an email to Dean of Enrollment Services, VP
Business Services, and VP Academic Affairs.
Action: Deb M to send email memo
Action: Deb M to implement temporary solution for web site – removing email
registration and replace with links to PDF.
Action: Ingrid to send memo to President regarding security issues
IV.
Technology Survey
a. Current tallies as of 8p.m. 5/12/04 include:
Admin 18 (with some possible students mixed in due to communication error)
Faculty 37
Students 110
Staff
86
b. Discussion on concern with poor participation of faculty and weighted responses from
tech-savvy students. Consensus vote to extend survey for another week. Close of
business May 21, 2004 will end survey.
Action: Deb M to edit web site info to reflect time extension and ensure a solution is
place in her absence when the survey ends.
Action: Members of the committee to “get out the vote.”
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College of Marin
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835 College Avenue
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Kentfield, CA 94904
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415 . 457 . 8811
Technology Committee Minutes
May 13, 2004
c. There appears to be spamming occurring on the “techcommittee” listserve. It is possible
the address is being lifted from the survey launch page. Consensus to remove that link.
Action: Frank V will remove link to techcommittee email alias from sigcorp survey
launch page.
V.
Interviews
Scheduling and interviewing occurring this and next week. Bonnie B working with Eileen A
and Frank V.
Action: Bonnie B to continue to work with Frank and Eileen to schedule interviews.
Action: Frank V with associates to host interviews.
VI.
Vision Statement
Frank V distributed example vision statements of other colleges, educational master plan
vision/mission, and tech committee mission as indicated in proposal for standing committee.
a. Discussion/ comparisons occurred with members in attendance deciding the direction (no
quorum available) to integrate the approach of Scottsdale Community College.
Action: Frank V to develop draft and distribute in the near future.
b. General technology planning example from Diablo Valley College was introduced by
Steve D. It was the second phase planning schedule, and he pointed out the integrated
and team-oriented aspect of the clearly defined document.
VII.
Review of Action Items
Completed Actions:
a. Frank V will provide survey summary numbers every couple days
b. Reminders will be announced to the College in two forms – brief voicemail message on
Monday/Tuesday and an email reminder sent on Wednesday/Thursday.
c. Deb M to post existing docs to Public Folders for members to review/comment.
d. Bonnie B to revise Derek W’s memo to include recommended actions to the President,
CFO, Dean of Enrollment Services, VP Academic Affairs.
Incomplete Actions:
a. As Technology Committee Co-Chair, Rainer W to approach President and request that
the Technology Committee is kept informed of Security Task Force recommendations
and subsequent actions.
b. Rainer W to still determine how to set up student access to Outlook/Exchange
c. Rainer W to set autonotification on Public Folders.
VIII.
Next Meeting (Frank V will not attend until 5/27)
Finalize discussion of Committee ground rules and procedures
Discussion of mission, vision, and goals for Technology Planning
Status of surveys
Determine meeting dates/rooms for June, July, and August
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Page 2 of 2
College of Marin
•
835 College Avenue
•
Kentfield, CA 94904
•
415 . 457 . 8811