Technology Committee
Minutes for September 30, 2004
In attendance: Bonnie Borenstein; Steve Dodson; Harriet Eskildsen; John Hinds; Kathleen Kirkpatrick;
Nancy Kutcher; Mike Lewis; Jim Locke; Deb Mindel; Rene Prado; Ingrid Schreck; Don Scholter; Derek
Wilson
Guests: Chris Edmondson; Michael Beebe
I.
Agenda and Minutes
a. Agenda items were discussed and approved
b. The minutes from the September 23 meeting were amended and approved. Deb M will
post them in the Public Folders.
Action:
Bonnie B to add Jim L to her distribution list
c. The feedback from the September 23 College Council meeting were amended and
approved. Deb M will post them in the Public Folders.
II.
Action Items
a. Completed Items
i. Deb will send out notes of the meeting by EOB September 28 so that
Committee members may discuss them at the September 30 meeting.
ii. Deb will inform HR that a draft of the Tech Plan is available on the
Intranet.
b. Incomplete/Pending
i. Derek will create a chart to demonstrate the interconnectedness of the
Tech Plan recommendation
ii. In progress: Derek, Mike, and Steve and will meet to draft a memo to the IT
Director; share it with the Committee for review. Ingrid then will send the memo
from the entire Committee.
c. Items to revisit
i. November: SRJC Curriculum system to be revisited if Bond does not pass. Derek
will send link to Committee members.
III.
Admin
a. Discussion on appropriate times/location for meeting to be more inclusive.
Motion: Technology Committee will meet weekly from 11-12:30 on Thursdays.
Unanimous.
Action: Bonnie B to determine room locations and notify chair..
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College of Marin
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835 College Avenue
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Kentfield, CA 94904
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415 . 457 . 8811
Information Technology Plan Revisions, v3.2
Technology Committee Minutes for September 30, 2004
Feedback
Reference
Response
a. General concern about security and
Goal III
Recommendation A
p. 11
Revise recommendation to be more inclusive of stated concerns:
Develop and implement standards for information technolgoy systems at the
College.
Attachment B, College
of Marin System
Information Security
Plan
p. 23
Change first sentence to reflect:
Develop recommended standards for all information technology access points
based on type of usage. This includes…
confidentiality of student data,
including phasing out social
seucirty numbers as student IDs.
Make reference to:
Attachment B, College of Marin System Informatin Security Plan.
Social Security numbers must be changed per state mandate and is part of the
implemenation phase.
b. Mission statement of Technology
p. 5
Even though the intent is to “direct planning,”replace the word with “guide” so
mission statement is more clear and states:
The mission of the College of Marin Technology Committee is to guide,
coordinate, and recommend technology planning that supports and enhances
student success and institutional effectiveness.
Attachment A , p. 21
Attachment A: ERP Systems: 5 Year Total Cost of Ownership;
Strata Information Group - based on procurements from the last 2 years of Colleges
of comparative size.
Committee uses the word “direct.”
Suggested replacements include
“evaluate” or “guide”
c. Cite the sources for attachments in
the Technology Plan
Attachment B , p. 22
Attachment C , p. 27
Attachment D , p. 29
Attachment E , p. 33
Attachment F , p. 43
Attachment B: College of Marin System Information Security Plan;
Draft Plan prepared by the College Security Task Force.
Attachment C: Summary of Online Results;
Gathered by Strata Information Group from online surveys distributed to College
in Spring 2004.
Attachment D: Summary of Assessment Data;
Compiled by Strata Information Group from interviews and focus groups held at
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College of Marin
•
835 College Avenue
•
Kentfield, CA 94904
•
415 . 457 . 8811
Information Technology Plan Revisions, v3.2
Technology Committee Minutes for September 30, 2004
Feedback
Reference
Response
the College in Spring 2004.
Attachment E: Business Process Analysis: A Tool for the Pursuit of Operational
Excellence;
Sam Ellis, Ph. D., Strata Information Group
Attachment F: The Future of Information Technology within Community
Colleges;
Sam Ellis, Ph. D., Strata Information Group
d. More detail is needed on
implementation
p. 5
p. 6
Current references:
“An information technology plan for College of Marin provides the strategy to
develop specific goals and objectives…”
“It is important to note that many of the recommendations in the Information
Technoloy Plan require the development of detailed implementation plans and
timeliens.”
e. Make a specific reference to
creating instructional videos that
would be accessible on the intranet
where film/media students could
create/produce the final.
f. Concepts of technology literacy
and information literacy should be
clarified, separating the two and
referring solely to the application
of technology to the issues.
Goal I
Recommendation C
p8
This is specific to implementation, but raises issues with some examples currently
listed. Current information needs to reflect more generic, strategic needs. Last
sentence in paragraph and first two bullet items to be revised:
Examples of training needs include:
 Orientation for new employees
 Desktop and office productivity tools
Goal IV
Recommendation B
p. 16
The Technology Committee is presenting the recommendation for the College to
address since we are not charged with defining programs or assessing needs of the
College. The recommendation will remain unchanged:
Assess the need for a student information technology literacy requirement.
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College of Marin
•
835 College Avenue
•
Kentfield, CA 94904
•
415 . 457 . 8811
Information Technology Plan Revisions, v3.2
Technology Committee Minutes for September 30, 2004
Feedback
Reference
Response
p. 5
Revise introduction to be more inclusive of stated concerns. After mission
statement insert:
The Technology Committee looks forward to participation in the College’s
shared governance. As with all shared governance committees, its main concern
will be to support student learning/ The guidance, advice, and
recommendations from the Technology Committee, however, will be limited to
issues of information technology per se, and not to pedagogical methods.
g. Appearance of the priorities of the
plan’s current focus on IT
infrastructure and less of a focus
on educational and academic
technology needs and support.
h. The roll of the committee should
not include recommendations as to
pedagogical components of
instruction, but rather the
technological needs to support
educational goals.
Remove the word “external” when consultant is recommended.
Goal 1, Recommendation A, p7
Goal II, Recommendation A, p. 9
Goal III, Recommendation I, p.15
i. Concern raised about the excessive
amount of outsourcing proposed to
develop future solutions including
training fees for new
administrative software.
Revise introduction to be more inclusive of outsourcing concerns. At the end of the
introduction, insert:
Recommendations in this plan propose the use of additional staff resources,
referencing the use of consultants when appropriate. In these instances the
Technology Committee is resolute in identifying the most qualified,
knowledgeable individual(s) with proven expertise in accomplishing a certain
task. The Committee will have oversight of developing a statement of purpose,
criteria, and methods of evaluation for selecting a consultant. The search will
be open internally and externally for bid/selection. The Committee will have the
discretion to make the recommendation to the President, where if all things
being equal, an internal applicant will take priority over external consultant.As
in the development of the Information Technology Plan, the committee (or
612942201
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College of Marin
•
835 College Avenue
•
Kentfield, CA 94904
•
415 . 457 . 8811
Information Technology Plan Revisions, v3.2
Technology Committee Minutes for September 30, 2004
Feedback
Reference
Response
similar group in shared governance) will act as liaison for the College.
j. Questions on the budget
After the strategy is approved by the Board, the implementation phase(s) of the
Plan will commence where budget issues will be addressed.
implications of the plan.
k. Include a summation of the
interconnectedness and
interdependencies of the
recommendations in the plan.
l. Expressed concerns that the
The Information Technology Plan sets strategy for the
prioritization method used in the
plan did not reflect the priority of
instructional needs.
To be inserted in current Goal III, Rec A, after the first sentence in the second paragraph. Delete last sentence of second paragraph. (p.
11).
Create guidelines to assist various offices and programs in the development of plans for the reallocation, upgrading, and
replacement of information technology equipment.
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College of Marin
•
835 College Avenue
•
Kentfield, CA 94904
•
415 . 457 . 8811