Technology Committee
Minutes for August 2, 2004
In attendance: Bonnie Borenstein; Steve Dodson, John Hinds; Mike Lewis; Deb Mindel; Ingrid
Schreck; Rainer Wachalovsky, Derek Wilson
I.
II.
Minutes
a. The Minutes from the July 26, 2004 meeting were approved with revisions and will be
posted.
Action Items
a. Completed Items
i. Ingrid sent communication to Bobby Bradford, Alternate Media Specialist.
ii. Committee sent Bonnie their fall availability to determine Committee meeting
schedule (see item III).
b. Incomplete Items
i. Frank V to include summary info for each cost estimate.
ii. Frank V. to include a paragraph that reflects the difference between basic
systems infrastructure strategy for the College and “blue sky” opportunities.
iii. Agenda item for August 9 – refine criteria to establish Tech Plan priorities.
iv. Ongoing: Committee members to send areas needing policy to Bonnie to compile
III.
Fall Semester Meeting Scheduling
a. Discussion ensued about creating standard meeting schedule for the semester.
Determined that August is in flux, but that September can start a regular schedule.
i. Motion by John H – unanimous approval
Starting September, 2004, the Technology Committee will hold recurring weekly
meetings on Thursdays, 10:30a.m. to noon for the Fall semester.
b. For the remainder of August, the meetings will be scheduled:
i. Monday
August 9
10a.m. to noon
Kentfield
ii. Wednesday
August 18
3p.m. to 4:30 p.m.
Kentfield
(Agenda item on this date to discuss appropriate meeting time/date prior to
August 26 presentation to College Council.)
iii. Thursday
August 26
College Council presentation/handoff
iv. Tuesday
August 31
Board of Trustees informational report
Action: Deb M to reserve rooms for future meetings.
IV.
Tech Committee Support Information
a. Rainer W. was asked to respond to the Committee’s request for information in the
capacity of Director of IT. Brief discussion about expectations on deliverable
information as well as timeframe.
b. John H. raised concerns about including campus policies that may impact the equipment
assessment. Mike L requested that this concern be tabled due to the short timeframe, and
that the request from the Committee was communicated 2 weeks prior.
c. Rainer W committed to delivering a report to Committee members on EOB Monday,
August 16, 2004.
612943857
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College of Marin
•
835 College Avenue
•
Kentfield, CA 94904
•
415 . 457 . 8811
Technology Committee
Minutes for August 2, 2004
V.
Tech Plan
a. Frank V. emailed complete draft of goals and recommendations on Sunday, August 1,
2004.
Action: Committee members to review and send comments to Frank by August 6, 2004..
b. There was in-depth discussion about developing criteria the committee will use to
prioritize recommendations in the plan. Many relevant points were raised:
i. Creating an environment easy for students to access
ii. Improving academic programs
iii. Efficiency of workflow systems
iv. Improving accountability
v. Community friendly environment
vi. Cost/benefit or ROI as linked to student success
vii. Aligning criteria with goals set by the Board of Trustees
Action: Bonnie B to send members goals of Board
viii. Identifying main audiences impacted by objective: student, staff, community
ix. Legal compliance (ed code, ADA, software licensing, etc)
x. Supporting goals in Educational Master Plan
c. One of the critical issues was differentiating between strategy versus implementation.
The Tech Plan is a strategy to guide the College. A subsequent implementation plan
addresses the nuts and bolts of time and resources – prioritizing projects. This
clarification is important for both the Committee and the campus community to
understand. Some of the criteria listed above reflect an overlap. It was agreed that Frank
V. can offer expertise and guidance in developing the set of criteria and would be
appropriate for the August 9 meeting to discuss.
Action: Deb M to document the criteria discussed and distribute to members
Action: Committee members to compile criteria and send to Bonnie to build a matrix to
start working from.
VI.
Next meeting
a. August 9 at SS A, Kentfield (John H and Deb M will not attend)
b. Agenda/ Carryover items
i. Determine best means of making Plan available and ensuring staff is aware how
their input can be collected (Senates -> College Council).
ii. Student access to Public Folders
iii. Refine criteria to prioritize recommendations in Tech Plan.
iv. Discuss inclusion of reports from other areas
v. Discuss how Tech Plan integrates with Facilities Plan
vi. Discuss conversion of College URL to “college of marin.edu
612943857
Page 2 of 2
College of Marin
•
835 College Avenue
•
Kentfield, CA 94904
•
415 . 457 . 8811