Education Technology Team Meeting
MINUTES
FEBRUARY 2, 2007
8:30AM-3:00PM
MEETING CALLED BY
Karen Perdue, Co-Chair and Saichi Oba, Co-Chair
TYPE OF MEETING
Face-To-Face
FACILITATOR
Karen Perdue
NOTE TAKER
Guin Klous, Administrative Assistant
TIMEKEEPER
N/A
204 SHERMAN CARTER
Present:
ATTENDEES
Karen Perdue, AVP Health Programs
Saichi Oba, AVP Student & Enrollment Ser.
Craig Dorman, VP Acad. Affairs & Research
Larry Harris, Professor of Education - UAS
Jason Ohler, Presidents Professor
Ramona McAfee, Exec. Dir. of ETT
Pat Pitney, VP Planning and Budget Dev.
Gwen White, Director
Teleconference:
Mary Snyder, Dean of Education - UAA
Steve Hamilton, School of Business - UAS
Steve Smith, Chief IT Officer
Guests:
Greg Petrowich, KUAC General Manager
Jake Poole, Vice Chancellor
Maia Zelenak, Fiscal Technician
Rory O’Neil, Exec. Dir. Applications Services
Susan Warner
Marg Halloran, Academic Affairs
Rich Greenfield, IT Policy Manager
Agenda topics
OPENING
REMARKS
ATTACHMENT 1
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Walked through the Agenda and highlighted the topics to be discussed
No objection to the layout/contents of the 12/8/07 meeting minutes
1) WELCOME/
INTRODUCTIONS
ACKNOWLEDGMENTS
2) FACULTY/CAMPUS
INPUT
PRESENTER: CRAIG DORMAN
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CONCLUSIONS
Welcomed Larry Harris and Ramona McAfee to the ETT
Reflected on the importance of the ETT to the University and the state of Alaska
ATTACHMENT 2
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DISCUSSION
PRESENTER: KAREN PERDUE
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PRESENTER: STEVE HAMILTON
Stated the 3 major points of the Committee Charge.
Discussed the advantages/disadvantages of providing a conference to enhance faculty
and campus input
Optimistic about the challenges that lie ahead
Karen Perdue provided the Gateway Course requirements for Allied Health and Nursing
programs – Spring 2007 (Handout) with a list of courses provided by the MAUs
Further discussion consisted of the GER software and the tools needed for Statewide
mapping
Put more detail and framework into this
On-going effort
ACTION ITEMS
PERSON RESPONSIBLE
3) TECH. SUPPORT
PRESENTER: SUSAN WARNER
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DISCUSSION
CONCLUSIONS
DEADLINE
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Discussed the Tech Support Report and its role to reach out to students in advance
before the semester begins (4 phase effort in report)
Suggestions were given to have support of the IT Help Desk, the Faculty/Academics,
and the Advisors and Registrars
Challenge to continue at multiple levels
Keep the process going, keep as an issue for the ETT
How to insure that someone will monitor this project?
ACTION ITEMS
PERSON RESPONSIBLE
DEADLINE
Tech Support Monitor
Susan Warner
04/05/07
4) UATV
ATTACHMENTS 4-10
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DISCUSSION
CONCLUSIONS
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Reviewed A New Future for UATV report, Current/Sample schedules , Budget, UAS
Review, Comments and K-20 Network
Major decision to change resources or keep everything the same
Discussed opportunities for outreach and recruitment
Shared what other Universities are doing
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Timely issue - need to act soon
General Briefing (two follow-ups)
Need a statement from the ETT that shows support
ACTION ITEMS
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Get the report out to the committees
Create Letter of Support
Create Sub-Committee (Needs SACs approval)
5) TERMS OF REFERENCE
DISCUSSION
CONCLUSIONS
PRESENTERS: KAREN PERDUE,
GREG PETROWICH AND JAKE POOLE
PERSON RESPONSIBLE
DEADLINE
Karen Perdue
04/05/07
ATTACHMENT 3
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PRESENTER: KAREN PERDUE
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Reviewed the track changes suggested from the previous ETT meeting in December
Additional suggestions:
o Change the Goal wordage to include all Alaskans
o Add a bullet about collaboration to the Purpose
The ETT members suggested a few more changes
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Create a Work Plan
Completed the Terms of Reference
ACTION ITEMS
PERSON RESPONSIBLE
DEADLINE
Final Draft and Work Plan
Karen Perdue
04/05/07
6) DISTANCE ED METRICS
DISCUSSION
PRESENTER: GWEN WHITE
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Revising Distance Ed Metrics - Issue: How are we defining/measuring Distance Ed?
Developed and recruited volunteers for a Sub-committee (Ramona McAfee, Jeffrey
Oliver, Mary Snyder, Ian Olson, Curt Madison, Pat Moore, Yvonne Nieman and Gwen
White)
ACTION ITEMS
PERSON RESPONSIBLE
DEADLINE
Definition of Distance Ed
Gwen White
04/05/07
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WORKING LUNCH
7) RFP
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ASTE Conference (Handouts)
o ETT will send 2 people (first come first serve)
ETT Website
o Transfer from UAF server to Statewide server
o Ramona McAfee and Guin Klous will be trained on Roxen
o www.alaska.edu/ett
PRESENTERS: RAMONA MCAFEE
AND GWEN WHITE
ATTACHMENTS 11-12
DISCUSSION
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Reviewed/edited a Call for Proposals attachment
Individual awards will vary, with a maximum of $20,000
Let Provost be responsible for proposals
Release the RFP Provost recommended timeline Monday 02/05/07
Changed the required approvals on the Submission Coversheet attachment
Link to website by Monday 02/05/07
CONCLUSIONS
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Need coordination and compatibility
ACTION ITEMS
PERSON RESPONSIBLE
DEADLINE
Revised version
Ramona McAfee
02/05/07
8) UPDATE AND STATUS
OF ADEC
DISCUSSION
CONCLUSIONS
PRESENTERS: RICHARD GREENFIELD
AND MARG HALLORAN
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ETT’s awareness of the future of ADEC
No additional funding to ADEC
Added AK20 to mission statement – ADEC is directing their focus on AK20
Pres. Hamilton will pay for a conference
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AK20 needs to survive even after ADEC shutdowns
ACTION ITEMS
9) ETT BUDGET AND
REQUEST FOR ONE TIME
FUNDS
DISCUSSION
PERSON RESPONSIBLE
ATTACHMENTS 13-15
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Be transparent about what money the ETT has
DEADLINE
PRESENTERS: KAREN PERDUE,
RAMONA MCAFEE,
AND MAIA ZELENAK
CONCLUSIONS
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Continue money for iTeach, iDesign
Discussed money used for travel - Set up another face to face meeting in the spring
FY08 comes out in March
One-Time Funds are one-time only
o ETT does not need to use up the money by 2008 (funds carry over)
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Need to make transparent
ACTION ITEMS
PERSON RESPONSIBLE
DEADLINE
Prepare FY08 Budget
Ramona McAfee
04/05/07
PRESENTERS: SAICHI OBA
AND RORY O’NEIL
10) GATEWAY/UAONLINE
DISCUSSION
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Challenges in moving to UAOnline
Create a sub-committee or small group
Meet with Sunguard in March
Instead of developing Gateway – maintain it– develop UAOnline
Create a group to monitor the development of UAOnline – Saichi volunteered as Chair
Include Provost/CDE
CONCLUSIONS
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Half an hour brainstorming teleconference in the next couple of weeks
ACTION ITEMS
PERSON RESPONSIBLE
Schedule teleconference (*See Special Notes)
Saichi Oba
11) UATV CONTINUED
DISCUSSION
CLOSING THOUGHTS
-PRESENTER: KAREN PERDUE
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Discussed the ETT position on UATV Report and Findings handout
ETT supports the continuation and development of UATV
“We recognize the power of a television station.”
Tasks are clear; Closure on items, ETT is making progress.
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ADDITIONAL
HANDOUTS
DEADLINE
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Gateway Course Requirements for UAS/UAA/UAF Allied Health and Nursing Programs –
Karen Perdue
ASTE 2007 Conference – Ramona McAfee
RFP Timeline – Ramona McAfee
Alaska Distance Education Consortium – Richard Greenfield
AICTA Flyer – Steve Smith
DE Gateway/UAOline – Rory O’Neil
ETT Position on UATV Report and Findings – Karen Perdue
Next Meeting: Face to Face
Thursday, April 5, 2007
SPECIAL NOTES
Brainstorming teleconference for Gateway/UAOnline:
Friday, March 9, 2007 (one hour)
RFP Review Committee:
Monday, March 12, 2007
(Attendees: Steve Smith will send someone, Ramona McAfee and Larry Harris)
ADJOURNED
3:25pm