ETT Meeting
March 29th, 2006
Juneau, Alaska
AGENDA
1. Welcome
2. Finalize terms of reference
3. Review status of DE report
P
x
x
4. ETT Planning and Business
5. Facilitated Discussion
6. Recess until March 30
x
x
x
x
1. Welcome
DISCUSSION:
LED BY: Karen Perdue
ACTION:
RESPONSIBLE:
E
A
PRIMARY TEAM
Karen Perdue Chair ETT
Karen Schmitt
Pat Pitney
P
x
x
x
Steve Smith
Curt Madison
Jason Ohler
Saichi Oba
x
E
A
PRIMARY TEAM
Susan Grigg
Bernice Joseph
Mary Snyder
Steve Hamilton
GUESTS
Gwen White for Pat Pitney
Joe Hardenbrook, Proj. Coord.
Donna Hertzler–Asst. to the
Director
Bob Briggs, Facilitator
Christen Bouffard, Webmaster
Theodore Kassier, SAVPAA
WHEN:
2. Finalize terms of
reference
DISCUSSION:
Draft with comments. What is the function of the ETT board and Steering Board? An organizational chart is included in packet. We don’t
direct, ensure or develop, we advise. We need to take these words out of the terms of reference. Some of the verbs in the document
overstate. There is still a vagueness in the document of what the ETT board is and what it does. Recommend metrics on last bullet. Who
adopts metrics in system? We need to remember what our product is and who our customer is. What do we want to measure and reward?
Single work plan with ETT and Steering Board together. And, summarize annually. Take out the big “add-on.” What about a unified
annual work plan? What about dual reporting? And a realignment at regular meetings four times per year?
LED BY: Karen Perdue
ACTION: Revise ETT TOR and resubmit to the group
RESPONSIBLE: Karen Perdue and Karen Schmitt
3. Review status of DE
report
LED BY: Curt Madison
4. FY07 Planning and
Business
LED BY: Karen Perdue
WHEN: As appropriate
DISCUSSION:
Executive summary-overstates the strength and clarity, it’s blurry and not clear cut. Changes with Gwen White not in this version. Type
on page 8, ration should be ratio. Pie charts need percentages, maybe change to graphs. Page 6 should state “largest” not “top three users.”
Page 6, definition of distance education-online learning. We should list all definitions of distance education. “Enrollments” can mean
different things. We need to ask “Why do we see what we’re seeing on this information?” Look at the drivers of where this information is
coming from. We need more annotations on page 16. Performance measures on page 20, why are the cost per distance delivered credit
hours going up and down? What does distance education cost per credit? How do we define cost. Compared to what? Work to refine DE
cost instead of pulling it out. We need to know the cost, because costs will go up. Need written comments back from board to Curt by end
of next week for final report. Final document done by April 15 th, 2006. Will make hard copies and mail them out to everyone.
ACTION: Comments on “Status of Distance Education” to Curt for final report
RESPONSIBLE: Everyone
WHEN: Friday, April 7th, 2006
DISCUSSION:
Overview of 06 and 07 budget: We need some members of ETT to attend the WCET meeting in November. CDE has made presentations
in the past. Interested in attending next WCET meeting: Mary Snyder, Karen Schmitt and Bernice Joseph. Status report-Steve Smith,
SPEGP, Internet 2. As a group, we need to support Internet 2. It will make a difference in the bandwidth needed. UAF wants to be a leader
in this area as a world player.
ACTION: none
RESPONSIBLE:
WHEN:
ETT Meeting
March 29th, 2006
Juneau, Alaska
UATV
DISCUSSION:
Multiple sources of programming can go out on broadcast bands. There has never been a programming committee for this. Currently
there is a lot of NASA content on UATV. Can add things for student media, spectator. Content mgmt. may be useful. There isn’t a system
for content mgmt. currently. Should there be a sub-committee? KUAC knows how to operate the programming. There could be a
percentage of air time dedicated to higher education. Internet 2 was broadcast on UATV. It’s easy, simple and free to use. There is a lot
of potential there that we’re not using.
LED BY: Steve Smith
ACTION: Consider further investigation
RESPONSIBLE:
WHEN:
DISCUSSION:
ETT specify areas to obtain funds, pass to steering board back to ETT for approval. Approved. Request funds. This will go out as a
general announcement. How do we provide incentives, performance based? Need work plans. Ask DESB to develop criteria to solicitate
to faculty, etc. in time prescribed, possibly by next meeting. Such as: $100,000 available, appropriate criteria for proposal, etc. The
proposal process is in binder. Once criteria is determined for scoring it needs to be published. Necessities need to be added in proposal
process.
ACTION:
RESPONSIBLE:
WHEN:
Request of Proposal
process
LED BY: Curt Madison
Arctic Information
Technology Assessment
LED BY: Steve Smith
Job Family- Instructional
Designers
LED BY: Curt Madison
Course mgmt. analysis
LED BY: Steve Smith
Facilitated Discussion
DISCUSSION:
Organization and authors needed. Opportunity for UA and Alaska with this. Information communication technology. As process goes
forward, host meetings, etc. Steve Smith in a leadership role. ETT a good group to use.
ACTION:
RESPONSIBLE:
WHEN:
DISCUSSION:
This was agreed a good job description for this job family .It is in the final stages of being approved. Existing Instructional designers will
be evaluated with this new job family. The Job Family will affect all campuses.
ACTION: Curt will report back on progress
RESPONSIBLE:Curt Madison
WHEN:Next ETT meeting
DISCUSSION:
Survey to faculty and students contracted with WCET and survey has been sent out. In the process of analyzing data from surveys
returned. Next ETT meeting there will be a report provided.
ACTION: report results
RESPONSIBLE: Steve Smith
WHEN: at completion of the survey
DISCUSSION:
Proposed near term trends
Proposed actions to leverage advantage or mitigate risk due to trends
List ETT prime goals for this coming year ranked by expected impact
1. Propose an implementation of a state-wide 24/7 DE student advising desk 1800-UADistEd. This will require the creation of a knowledge database that
2.
3.
4.
5.
6.
7.
8.
LED BY: Bob Briggs
ETT Meeting
March 29th, 2006
Juneau, Alaska
operators could access. Much knowledge sharing would be required of the
MAUs to pull this off.
Propose an implementation of a statewide 24/7 technical help desk for UA
distance ed students.
Put the minimum standards for DE student services across all campus or
learning centers into University Regulations. Then identify resources needed
to remediate the shortfalls.
Define the scope of need for faculty development and propose a response to
the need in order to improve distance delivery quality. Pay particular attention
to education, engineering, health, and languages.
Derive clear, credible metrics for inputs and outputs of Distance Ed
Support initiatives to provide more bandwidth and education technology to
students and faculty and staff
Select at least two case studies of DE programs and create a best-practices
document for DE. Be sure to study driving forces behind successful
programs.
Establish a mechanism to learn the best practices of other institutions and
programs.
ACTION: Request details from Distance Education Steering Board
RESPONSIBLE: Curt
WHEN: March 31