Education Technology Team Meeting
MINUTES
APRIL 5, 2007
9:00AM-3:30PM
MEETING CALLED BY
Karen Perdue, Co-Chair and Saichi Oba, Co-Chair
TYPE OF MEETING
Face-To-Face
FACILITATOR
Karen Perdue
NOTE TAKER
Guin Klous, Administrative Assistant
TIMEKEEPER
N/A
BUTROVICH 212A
Present:
ATTENDEES
Karen Perdue, AVP Health Programs
Saichi Oba, AVP Student & Enrollment Ser.
Jason Ohler, Presidents Professor
Ramona McAfee, Exec. Dir. of ETT
Gwen White, Director
Teleconference:
Larry Harris, Professor of Education – UAS
Steve Smith, Chief IT Officer
Rich Greenfield, IT Policy Manager & ADEC
Mary Snyder, Dean of Education - UAA
Cathy LeCompte, Community Campus Director
Guests:
Craig Dorman, VP Acad. Affairs & Research
Curt Madison, Director, CDE
Tom Moyer, MyUA Project Manager
Yvonne Nieman, Enrollment Mgt. Analyst
Agenda topics
1) WELCOME/REVIEW OF
FEBRUARY 2ND MINUTES
DISCUSSION
2) RFP AWARDS
ATTACHMENT 1
 No objections to the February 2 nd minutes
ATTACHMENT 2
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DISCUSSION
CONCLUSIONS
PRESENTER: RAMONA MCAFEE
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PRESENTER: RAMONA MCAFEE
Over all great process, received good feedback
Summary Report explained the process, included the total number of applicants from
each MAU, and the 4 selected projects
Ramona provided a second handout with brief summaries of the 4 selected projects
Karen provided a handout of the CIDER proposal for discussion, the proposal was a
good idea but had some unanswered questions
RFP is an evolving process
Request UAA to redesign the CIDER proposal and clarify the budget
ACTION ITEMS
PERSON RESPONSIBLE
DEADLINE
Request UAA to redesign the CIDER proposal and clarify the budget
Ramona McAfee
Right Away
3) ITEACH/IDESIGN
ATTACHMENT 3
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DISCUSSION
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PRESENTER: CURT MADISON
Focused on the benefits of Web 2.0, provided a few demonstrations and possibilities
for Distance Ed.
Viewed the current/proposed courses of iTeach/iDesign:
Explained the selection process and the amount of positive feedback
received 54 applications for 12 slots, provided a handout listing the selected
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applicants and waitlist
Looking forward to the future: goal to instruct 40 faculty each year
ACTION ITEMS
PERSON RESPONSIBLE
Inventory of Faculty Development
Ramona McAfee
4) ASTE/ADEC UPDATE
DISCUSSION
5) 24/7 HELP
DESK/STUDENT GUIDE,
SCOPE OF WORK
DEADLINE
PRESENTER: RICH GREENFIELD
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ASTE Conference went well – ETT sent 11 faculty
ADEC is in transition – currently developing a business plan
$65,000 of the proposed $100,000 from the President has not been matched
Possible Higher Education Conference to build on Faculty Development
ATTACHMENT 5
PRESENTER: RAMONA MCAFEE
DISCUSSION
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Phase 2: Continuation of Susan Warner’s group, Susan agreed to chair again
Projected time frame: April 07 – August 07
Student Guide timing is critical and want to provide it online
CONCLUSIONS
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Discuss Susan’s situation with Phase 2: stipend/pay for work over the summer
ACTION ITEMS
Work with Susan on stipend/pay for work over the summer and scope
of work for Phase II
6) FACULTY/CAMPUS
INPUT
DISCUSSION
ATTACHMENT 4
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CONCLUSIONS
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Ramona McAfee
April 30, 2007
PRESENTER: RAMONA MCAFEE
Reviewed the recommendations on Sharing Best Practices
Proposed a periodic conference for faculty and staff interested in DE or IT: Potential
Partner collaboration with ADEC, with a recommended annual conference.
Proposed an Online Clearinghouse: managed at the statewide level and monitored by
a sub committee
Reevaluate the Clearinghouse
Extend the life/work of the Faculty/Campus Input Committee
Work on the recommendation to sponsor a conference for faculty/staff, in
collaboration with a partner organization – recommendation is ASTE/ADEC
ACTION ITEMS
Work with Marg and Rich at ADEC and their partnership with ASTE to
Co-sponsor conference sessions for the community at the annual ASTE
conference. Faculty/Campus Input committee report at the next ETT
meeting.
7) GATEWAY/UAONLINE
DISCUSSION
Ramona McAfee
PRESENTERS: SAICHI OBA
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Request Sungard to take over transformation
Brainstorming meeting failed: solidify a sub committee
Volunteers/requests for the sub committee: Saichi Oba, Robbie Stell, Curt Madison or
designee, Rory or designee, Jason Ohler, Community Campus Director and Ramona McAfee
CONCLUSIONS
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Automative system set up: supply different methods discussed to help notify/update
students
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Community Campus Director needs to serve on the committee
8) DISTANCE ED METRICS
PRESENTERS: YVONNE NIEMAN
DISCUSSION
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Sub Committee listed on the new ETT website
Question asked: Why metrics? Distance Education never gets reported appropriately,
metrics help define what distance ed is… “Don’t let the perfect be the enemy of the
good” – Karen Perdue
CONCLUSIONS
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We need to count!
ACTION ITEMS
PERSON RESPONSIBLE
DEADLINE
First DE Metrics Sub-committee meeting
Yvonne Nieman
April 11, 2007
9) WORK PLAN
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DISCUSSION
PRESENTERS: RAMONA MCAFEE,
KAREN PERDUE
ATTACHMENTS 6
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Walked through the 2007-2008 work plan with requests to modify/remove items
Establish a mechanism to learn the best practices of other institutions and programs
was removed
Act as a Resource to a UA department interested in developing a fully online program
to be delivered in/out of state was removed
Update on UATV: ETT no longer plays a role, Jake Poole will present it to Chancellor
Jones
No additions were requested for the work plan
All ETT members agreed to continue with 24/7 Technical Support and Academic
Advising
10) EXECUTIVE DIRECTOR
ATTACHMENT 7
POSITION
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Proposed the plan to add a full-time Executive Director
Process of reorganizing positions, plan to phase out the military position that Ramona
McAfee currently holds, The Executive Director will still report to Saichi
Need approval of The President and Craig Dorman
Overall praise for Ramona’s efforts thus far with the interm position
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Approved by the ETT
DISCUSSION
CONCLUSIONS
11) FY 08 BUDGET
DISCUSSION
CONCLUSIONS
PRESENTERS: KAREN PERDUE AND
SAICHI OBA
ATTACHMENT 8
PRESENTERS: RAMONA MCAFEE
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Not a lot of detail in the FY08 Budget
Curt Madison requested $75,000 for iTeach
HDEP will be removed eventually
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Provide a clean picture of personnel and priorities for the next analysis
ACTION ITEMS
PERSON RESPONSIBLE
Facilitate emails for further discussion of the budget
Ramona
DEADLINE
Before next
meeting
12) MYUA AND DISTANCE
ED STUDENTS
PRESENTERS: TOM MOYER
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DISCUSSION
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CLOSING THOUGHTS
ADDITIONAL
HANDOUTS
None
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SPECIAL NOTES
Discussed program advantages of MyUA: Targeting announcements and content
Calendar portal may serve as an advantage to the ETT
Possible channels for advising and degree works/self service channels/distance
gateway through MyUA or simply create a distance education tab – need to go
through the proper process/approval
Policy differs among MAUs
ETT RFP Selections: Project Descriptions – Ramona McAfee
Proposal Submission Coversheet – CIDER – Karen Perdue
iTeach 2007 Faculty Development Seminar at Center for Distance Education – Curt
Madison
Distance Delivery & Educational Technology Reporting Definition Workgroup Team
Charter – Gwen White
Next meeting May 23 rd at 9:30am, 1 ½ Audio conference