Education Technology Team Meeting
MINUTES
DECEMBER 8, 2006
12:00PM-2:00PM
204 SHERMAN CARTER
Karen Perdue, Co-Chair and Saichi Oba, Co-Chair
MEETING CALLED BY
TYPE OF MEETING
FACILITATOR
Karen Perdue
NOTE TAKER
Guin Klous, Administrative Assistant
TIMEKEEPER
N/A
Present:
Susan Grigg, MAU Rep-Fairbanks
Bernice Joseph, CRCD
Curt Madison, CDE
Jason Ohler, Presidents Prof
Steve Smith, Chief IT Officer
ATTENDEES
Teleconference:
Karen Schmitt, MAU Rep-Juneau
Mary Snyder, MAU Rep-Anchorage
Steve Hamilton, UA Faculty Alliance
ANNOUNCEMENTS
Karen Perdue, AVP Health Programs
Gwen White, Statewide
Saichi Oba, Student Services-Statewide
Pat Pitney, VP Planning and Budget Dev.
Guests:
Jeff Johnston
Acknowledgement of Saichi Oba as Co-Chair, along with Karen Perdue, with whom responsibility will
be shared.
Agenda topics
1) NOVEMEBER 27 MEMO
WALK THROUGH
ATTACHMENT-1
PRESENTER: KAREN PERDUE
DISCUSSION
The memo’s purpose is to reflect on the progress of the ETT and provide recommendations. The memo
also responds to each area and crystallizes the issues. The ETT members showed support for the
recommendations in the memo. Discussion ensured that it was necessary to make things move forward.
CONCLUSIONS
Recommendations accepted
2) TERMS OF REFERENCE
WALK THROUGH/ACTION
ATTACHMENT-2
PRESENTER: KAREN PERDUE
DISCUSSION
There have been revisions and improvements on the charter for the past 2yrs , but it has not been
finalized. The Dec. 17, 2006 draft is a product of the latest sub-committee, Karen Perdue, Saichi Oba
and Karen Schmitt.

ETT Project (page two of the attachment): appointed by VPAAR with consultation of SAC, will
add a campus director with additional members (term basis). Meetings will operate on a
consensus basis.
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ETT has the ability to hire an executive director (under resources to the ETT on page four of
the attachment).
The ETT members suggested a few more changes to the revisions.
CONCLUSIONS
Issue another Draft of the Terms of Reference for the next meeting.
ACTION ITEMS
PERSON RESPONSIBLE
DEADLINE
Second Draft
Karen Perdue
02/02/2007
3) APPOINTMENT OF
EXECUTIVE DIRECTOR
DISCUSSION
PRESENTER: SAICHI OBA
Ramona McAfee, Director of Military Affairs, agreed to fill the position of Executive Director for the ETT as
an interim basis. A permanent job description maybe developed.
ACTION ITEMS
PERSON RESPONSIBLE
Need to develop a job description
Karen Perdue and Saichi Oba
4) GATEWAY/BANNER
LINK
DISCUSSION
DEADLINE
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PRESENTER: SAICHI OBA
Significant challenges ahead. Distance Education/Gateway is known to the students, but there must be a
better link to Banner. This project maybe resource intensive, but necessary.
ETT will prioritize Gateway/Banner linkage.
CONCLUSIONS
This will be a standing item on the agenda
5) TECHNICAL HELP/ITC
DISCUSSION
ATTACHMENT-3
PRESENTER: CURT MADISON
Handout: “Report on Technical Support for University of Alaska Distance Students”

Direct result of work group in Juneau (ETT and Steering Board)

Written for Fall 2006

Have additional tech support – example: Appendix B in Handout

Fewer Help Desk questions
Questions:

Who will maintain/update the report? (This Committee through a sub-committee)
ACTION ITEMS
PERSON RESPONSIBLE
DEADLINE
Discuss with Ramona and continue progress report at next meeting
Curt Madison
02/02/2007
6) RFD GROUP
DISCUSSION
CONCLUSIONS
PRESENTER: KAREN PERDUE
$100,000 will go out in internal RFP, no restrictions at this time except that the money goes towards
Academic Development.

Need a RFP group

Only departments can apply, not individuals

Committee volunteers??
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Come up with a draft in January of RFP
Will go through the Provosts
Need to make rules/guidelines
Email program announcement to everyone
Need committee members (no volunteers at this time)
Led by Ramona McAfee and Gwen White
ACTION ITEMS
PERSON RESPONSIBLE
RFP Drafted
Ramona McAfee
Gwen White
DEADLINE
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7) FACULTY INPUT GROUP ATTACHMENT-4
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DISCUSSION
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CONCLUSIONS
PRESENTER: STEVE HAMILTON
Sub-committee to provide progress report
Need Help! Need ETT members (2-3), DESB and faculty members - (6-10 members total in the
committee)
Involves one hour teleconference meetings for brainstorming
Steve Hamilton will head
Ramona, Bernice, Jason and Mary agreed to help
ACTION ITEMS
PERSON RESPONSIBLE
DEADLINE
Form Committee and set up a teleconferences, update at Feb. meeting
Steve Hamilton
02/02/2007
8) UATV
PRESENTER: KAREN PERDUE
DISCUSSION


Sub-committee is working on the UATV report
Committee: Jake Poole (Co-chair), Steve Hamilton, Curt Madison, and Steve Smith (Karen
Schmitt was on the list but Jonathan Anderson stood in her place)
ACTION ITEMS
PERSON RESPONSIBLE
Draft and distribute UATV report
Karen Perdue
9) CONINUATION I
DESIGN, I TEACH
DISCUSSION
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Budget Changes to discuss
Curt passed around iTeach, iDesign booklet
Train local trainers to use materials (CD or online)
Plans for next year depend on funding of the ETT
Fairbanks: not published but could have a seminar (advertise it)
Cost: $25,000 in Fairbanks (there is a 3 day version also)
Need: 12 faculty, 6 instructional designers (3-day: 16-20 faculty, 3 instructional designers)
iTeach is for faculty – online
iDesign is for instructional designers – meet monthly
PERSON RESPONSIBLE
Work on Budget
iTeach and iDesign will continue in 2007
ADDITIONAL
INFORMATION
--
PRESENTER: CURT MADISON
ACTION ITEMS


DEADLINE

Ramona McAfee and Curt
Madison
DEADLINE
--
Ketchikan and Status of Distance Education Report (see additional handouts): 100 copies
( no response back)
ADDITIONAL
HANDOUTS
Curt Madison:

Report on Technical Support for University of Alaska Distance Students

Status of Distance Education

Meeting Report Joint Conference of Community Campus Directors and Registrars
(Ketchikan – September 25-26, 2006)
SPECIAL NOTES
Next Meeting: Feb. 2, 2007 (Face to Face-all day meeting)
Agenda:

Update on status of ADEC

AK20 Network

Updates on Academic Planning

Ensure Ramona attends