Academic Information Technology Committee (ACITC) Meeting Minutes August 29, 2008 DRAFT Attending: Steven Lazarus (COE), Kurt Winkelmann (COS), Mary Bonhomme (APOL), Bill Allen (COE), Judy Barlow (COB), Marcus Hohlmann (COS), Linda Khan (Library), Rhoda Baggs (UC), Eric Kledzik (IT) for Jason Ball Meeting was called to order at 3:39 pm. Minutes for April 18, 2008 were approved as distributed. Dr. Lazarus welcomed the members to the new year. He informed the committee the minutes and agenda are online for viewing and agenda item submission via sharepoint. All members have access to sharepoint to submit agenda items. He also indicated time limits for each topic on the agenda. Time limits will be enforced unless the topic warrants additional discussion time. There is also a new webpage for ACITC it is new.fit.edu/acitc. The home page links to previous minutes and committee members as well as news and the mission and function of the committee. Committee Reports ADITC – Mary Bonhomme The next meeting will be September 9th. The Oracle 10g upgrade was a success. This is in preparation for the upgrade to Banner 8 scheduled for November 2009. University Alliance – Mary Bonhomme Mary updated statistics as to the applications for UA classes and related majors. 550 freshmen are enrolled in Mastering eLearning which is the equivalent of University Experience. 162 students will be entering the MBA program in the Fall. 272 students are currently enrolled in the MBA program. ITEC & IT – Eric Kledzik for Jason Ball IT is currently reviewing the cost for upgrading coverage for cell phones in Harris Village. Xtender – Admission is currently scanning as part of the document management project. IT is currently reviewing the possibility of keeping alumni email or having it hosted by either gmail or hotmail. There is a new Web Advisory Planning Committee which is made up of higher level executives including Provost McCay. This committee will decide the direction of the web. The network backbone will be increasing to 10Gb from 1Gb. The voicemail upgrade is complete. Questions were raised as to a guide for shortcuts for the new system. Programming and other features will be rolling out soon. Subcommittees Minigrants – ACITC Meeting Minutes August 29, 2008 1 The new chairman for the Minigrant Committee this year is Kurt Winkelmann. Discussion took place to increase funding by five thousand dollars. This would allow for either increased funds to award winners or increasing the number of award winners. Resources – Dr. Hohlmann has agreed to chair the committee while Dr. Gabrenya is on sabbatical. Dr. Allen will cochair. A recommendation will be requested from Dr. Kenkel for a replacement for Dr. Gabrenya. Discussion continued as to covering the MS Office Suite to students. It was indicated the approximate cost of MS Office is $15. Possibilities were discussed as to offering the software to students at cost and with adding University College and University Alliance students may decrease the price for volume licensing. It was also discussed to include more research technology within the subcommittee. Faculty equipment replacement discussions are ongoing. Linda Khan will reschedule another demo of RefWorks with a questionnaire for a recommendation as to bibliographic citation database software. Teaching & Learning – Carol Shehadeh is on sabbatical this semester. This committee organizes the Faculty Showcase. A recommendation will be requested from Dr. Kenkel for a replacement for Dr. Shehadeh. Other Business The committee requested an IT priorities list by the next meeting to review prior to the new budget cycle. The Tech Support Center is operating extended coverage hours during the semester. They include evening and weekend hours. Questions were raised as to issues relating to Angel during off hours on campus vs. distance learning students. Jason Ball is requested to provide some statistics for the next meeting. Questions were raised as to getting the Development Office involved in getting donors for funding some small projects. Dr. Lazarus will contact the Development Office. Future meetings will be held the last Friday of each month. The next meetings will be held on September 26th, October 31st and November 21st at 3:30 pm. There was no other business and the meeting was adjourned at 4:30 pm. ACITC Meeting Minutes August 29, 2008 2