Academic Information Technology Committee (ACITC)
Meeting Minutes
August 29, 2008
DRAFT
Attending: Steven Lazarus (COE), Kurt Winkelmann (COS), Mary Bonhomme (APOL), Bill Allen
(COE), Judy Barlow (COB), Marcus Hohlmann (COS), Linda Khan (Library), Rhoda Baggs (UC), Eric
Kledzik (IT) for Jason Ball
Meeting was called to order at 3:39 pm.
Minutes for April 18, 2008 were approved as distributed.
Dr. Lazarus welcomed the members to the new year. He informed the committee the minutes and agenda
are online for viewing and agenda item submission via sharepoint. All members have access to
sharepoint to submit agenda items. He also indicated time limits for each topic on the agenda. Time
limits will be enforced unless the topic warrants additional discussion time. There is also a new webpage
for ACITC it is new.fit.edu/acitc. The home page links to previous minutes and committee members as
well as news and the mission and function of the committee.
Committee Reports
ADITC – Mary Bonhomme
The next meeting will be September 9th. The Oracle 10g upgrade was a success. This is in preparation
for the upgrade to Banner 8 scheduled for November 2009.
University Alliance – Mary Bonhomme
Mary updated statistics as to the applications for UA classes and related majors. 550 freshmen are
enrolled in Mastering eLearning which is the equivalent of University Experience. 162 students will be
entering the MBA program in the Fall. 272 students are currently enrolled in the MBA program.
ITEC & IT – Eric Kledzik for Jason Ball
IT is currently reviewing the cost for upgrading coverage for cell phones in Harris Village.
Xtender – Admission is currently scanning as part of the document management project.
IT is currently reviewing the possibility of keeping alumni email or having it hosted by either gmail or
hotmail.
There is a new Web Advisory Planning Committee which is made up of higher level executives including
Provost McCay. This committee will decide the direction of the web.
The network backbone will be increasing to 10Gb from 1Gb.
The voicemail upgrade is complete. Questions were raised as to a guide for shortcuts for the new system.
Programming and other features will be rolling out soon.
Subcommittees
Minigrants –
ACITC
Meeting Minutes
August 29, 2008
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The new chairman for the Minigrant Committee this year is Kurt Winkelmann.
Discussion took place to increase funding by five thousand dollars. This would allow for either increased
funds to award winners or increasing the number of award winners.
Resources –
Dr. Hohlmann has agreed to chair the committee while Dr. Gabrenya is on sabbatical. Dr. Allen will cochair. A recommendation will be requested from Dr. Kenkel for a replacement for Dr. Gabrenya.
Discussion continued as to covering the MS Office Suite to students. It was indicated the approximate
cost of MS Office is $15. Possibilities were discussed as to offering the software to students at cost and
with adding University College and University Alliance students may decrease the price for volume
licensing.
It was also discussed to include more research technology within the subcommittee.
Faculty equipment replacement discussions are ongoing.
Linda Khan will reschedule another demo of RefWorks with a questionnaire for a recommendation as to
bibliographic citation database software.
Teaching & Learning –
Carol Shehadeh is on sabbatical this semester. This committee organizes the Faculty Showcase. A
recommendation will be requested from Dr. Kenkel for a replacement for Dr. Shehadeh.
Other Business
The committee requested an IT priorities list by the next meeting to review prior to the new budget cycle.
The Tech Support Center is operating extended coverage hours during the semester. They include
evening and weekend hours. Questions were raised as to issues relating to Angel during off hours on
campus vs. distance learning students. Jason Ball is requested to provide some statistics for the next
meeting.
Questions were raised as to getting the Development Office involved in getting donors for funding some
small projects. Dr. Lazarus will contact the Development Office.
Future meetings will be held the last Friday of each month. The next meetings will be held on September
26th, October 31st and November 21st at 3:30 pm.
There was no other business and the meeting was adjourned at 4:30 pm.
ACITC
Meeting Minutes
August 29, 2008
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