Academic Information Technology Committee (ACITC)
Meeting Minutes
September 26, 2008
DRAFT
Attending: Steven Lazarus (COE), Kurt Winkelmann (COS), Mary Bonhomme (APOL), Bill Allen
(COE), Marcus Hohlmann (COS), Linda Khan (Library), Rhoda Baggs (UC), Jason Ball (IT), Kohran
Oyman (COA), Thomas Harrell (COP)
Meeting was called to order at 3:30 pm.
Minutes for August 29, 2008 were approved as distributed.
Old Business
Discussion took place to increase funding by five thousand dollars. This would allow for either increased
funds to award winners or increasing the number of award winners. The committee was interested in
interviewing previous grant award winners to see if they received larger outside grants as a result of their
minigrant award. This will be presented at the next ITEC meeting.
Discussion continued as to covering the MS Office Suite to students. Jason Ball indicated the cost of MS
Office is $14.75 per student with an overall cost of $76k annually. If Microsoft Visio and Project would
be added the overall cost would rise to $106k annually. The MAC version of the software would also be
included. Microsoft Office is currently available to students at a cost of $60 to $90. Questions were
raised as to how the fee would be collected. This would be left up to Administration and will be
presented at the next ITEC meeting.
Dr. Stackpoole will be available at the next meeting to discuss possible opportunities for ACITC project
funding.
Subcommittees
Minigrants
The committee will meet at a later date to discuss the upcoming Faculty Showcase which usually takes
place in February. The committee members include Dr. Winkelmann, Dr. Baggs and another ACITC
member. Dr. Bonhomme and Instructional Technologies will coordinate the Faculty Showcase. Judges
will include previous award winners.
Resources
Discussion took place regarding high performance computing projects and the need for assistance from IT
as in a system administrator. This would include support for Beowulf, the open science grid, Math. Dr.
Newman will be requested to report at the next meeting.
Teaching & Learning
No report given.
Committee Reports
ADITC – Dr. Bonhomme
Information was presented about new requirements for bulk mailing from the US Postal Service. Starting
November 23, 2008, bulk mailings need to be certified as meeting specific address criteria. She indicated
T.K. Dove will have more information.
ACITC
Meeting Minutes
September 26, 2008
1
ITEC & IT – Jason Ball
Jason presented numerous call volume reports for tech support calls to the Tech Support Center which is
operating extended coverage hours during the semester. They include evening and weekend hours.
Questions were raised as to issues relating to Angel during off hours on campus vs. distance learning
students. Jason indicated support for UC and DL students is available till 9pm weekdays through Heather
Havery. Whether students or faculty place a call or enter a request online regarding ANGEL a HEAT
ticket is generated and forwarded to either Ian, Heather or Willie. The Tech Support Center are first
responders for technical support for quick fix issues and simple problems.
Jason presented the IT priorities list for review. The committee members are requested to review the list
and if desire to add any other projects to the list will be needed by the next meeting to be presented at the
budgeting cycle.
Other Business
Linda indicated a trial for RefWorks has been completed. RefWorks is integrated with many of the
Library’s existing licensed databases and is considered among the best web-based products. The Library
would collaborate with IT to fund the approximate $5k cost annually. The cost would cover all staff and
faculty.
The next meeting will be held on October 31st at 3:30 pm.
There was no other business and the meeting was adjourned at 4:51 pm.
ACITC
Meeting Minutes
September 26, 2008
2