ACITC Meeting Minutes - January 12, 2007
Attending: Linda Khan, Sharon Ainsley, Bill Allen, Jason Ball, Mary Bonhomme, Bill
Gabrenya, Steven Lazarus, Dick Newman, Korhan Oyman, Carol Shehadeh, Kurt Winkelmann,
Cookie Young. Absent: Judith Barlow
Call to order at 3:05pm.
Approval of Minutes
November minutes will be submitted for approval at the next meeting.
Dates for future meetings: February 16 and March 16 at 3pm. Watch for e-mail confirmation
of meeting time and place.
Subcommittee reports:
Minigrants: Korhan Oyman
The 2007 minigrants webpage has been up since the 1st week in December. Notices have gone
out on facforum. Three recipients from last year have agreed to be on the review committee.
They are Deborah Carstens, Nikki Hoier, and Niescja Turner. Cindy Adams verified that we
have $12,500 available for this year. Jason Ball reported that from this point forward the funds
will be transferred to the grantee so that the grantees will not use more than their awarded
amount (when student workers are hired) as has happened in the past, causing administrative
difficulties.
Mary Mullins did not use her $2,500 award last year. She has done the preparatory work and
would like to postpone the use of her funds until the fall. Jason Ball reported that there is no
procedural problem with the funds for waiting until fall. Steven Lazarus moved to allow Prof.
Mullins to use her funds. Sharon Ainsley suggested making Mary’s grant a 2007 grant and
requesting an update on her proposal. Some guidelines have changed and the subcommittee
needs to communicate with Prof. Mullins to ensure that she can adhere to the new guidelines.
Carol Shehadeh suggested that each committee member forward the minigrant information to
colleagues to promote the program since the deadline is 2/10. Korhan Oyman will also post the
e-mail again on Tuesday 1/16. The committee will not accept late applications or extend the
deadline.
Teaching and Learning: Carol Shehadeh
This committee has not met and has no report at this time.
Resources: Bill Gabrenya
This subcommittee was charged with reviewing and updating the current ACITC charter, which
was last revised on April 10, 1998.(see handout).
Bill Gabrenya presented a brief history of the various committee structures throughout the years.
The original charter is divided into two parts: the charter itself and a description of the committee
membership. The subcommittee will gather and make necessary changes to the charter based
upon the discussion of the committee. Major changes included: revise wording of document to
make communication and advocacy roles clear; keep long-range goals; include a bullet about the
minigrants and subcommittees; delete bullet point #4, which references “work plan;” include
connection to CTLE; increase representation from University College to two and examine
faculty numbers for university to ensure equitable representation overall; delete “SCT manager”
and change “VP” to “Associate Provost.” The committee decided to leave a membership slot for
a student representative in the charter, even though it has been difficult to recruit student
representatives. Dick Newman noted that the ACITC Chair is no longer appointed by ITEC, but
follows a previously-agreed-upon rotation schedule.
ADITC: Cookie Young
A periodic review prioritizing projects took place at the recent meeting. Major ongoing projects
include: University Alliance/Bisk; Paws to Tracks conversion; Web for Employee, including
time entry; Document Management System; Online Orientation.
M Bonhomme asked if the committee could view the online orientation in the February or March
meeting, if possible; and asked about the communication plan for the Paws to Tracks conversion.
IT: Jason Ball
 The Adobe “Breeze” (which is now called “Connect”) trial is now set up. Jody Bagdonas
will be the contact. Mary Bonhomme asked if we would have access to an Illuminate
trial. Jason Ball responded that there had been some difficulty obtaining trial licenses
without a significant fee, even through the FL Distance Learning Consortium as she had
suggested earlier. M Bonhomme and J Ball will discuss this matter in detail separately.
 We will be overhauling Tracks over spring break. There will be no noticeable change to
the end user.
 The new copier rollout is near completion. 84 machines have been installed or replaced.
 IT is working on compliance with several new laws dealing with network, credit card and
disclosure issues.
ITEC: Linda Khan
Linda Khan will post the ITEC minutes and other supporting documents on Blackboard as they
become available.
Due to the time, the other agenda items were tabled.
Other items: M Bonhomme shared an article on “Second Life” in response to an earlier question
K. Winkelmann had. After a brief discussion on Second Life virtual world and its use in
academics, the meeting adjourned at 4:30 pm.
Prepared by Julie Shankle (Mary Bonhomme)