POSITION DESCRIPTION
TITLE:
EXTENDED TITLE;
FLSA STATUS:
Supervisor
Property Control Supervisor
Exempt
CATEGORY:
Professional
GRADE:
C
JOB SUMMARY: Provide coordination, organization, planning, and ensure accuracy and reliability of
equipment management by Property Control. Develop, implement and monitor physical inventory activity
to include internal asset accountability controls, transfers, and ultimate disposable of tangible personal
property owned or controlled by the District. Ensure proper warehouse management to include; storage,
reallocation, and disposition of surplus property and management of District-wide departmental storage.
ESSENTIAL FUNCTIONS:
YEARLY
PERCENT OF
TIME
20%
1.
Assist Director in providing staff direction to meet operational deadlines;
coordinate processing of District physical inventory activities, assign cost to
institutional and grant funded personal property.
2.
Comply with District policies and procedures to maintain and track property.
Adhere with state and federal reporting requirements in reconciling the
acquisition, deletions and cap-leases. Manage, monitor and coordinate the cyclical
District-wide physical inventories.
15%
3.
Process all capitalization entries and related documents for accuracy, integrity and
compliance. Develop, identify, and execute special reports and queries for internal
and external needs.
15%
4.
Assure integrity of the District’s tracking system software for complete asset
accounting and asset management. Track location, quantity, condition,
maintenance and depreciated of District property. Assign property responsibility
to building heads and identify improved processes.
15%
5.
Oversee warehousing activities designed to maximize storage capacity, efficiency
and effectiveness of operations. Manage warehousing items for Public auction
sales and/or reallocation.
15%
6.
Analyze and review, expend and modify department, inventory, software and
hardware programs to increase operational effectiveness, work flow or to adapt to
new system requirement.
10%
7.
Identify improved operations, define work tasks, identify and recommend
solutions to inventory system applications.
5%
8.
Other duties as assigned.
5%
Effective: 6/1/11
Page 1 of 4
REPORTING RELATIONSHIP: Director, Auxiliary Services
SUPERVISORY RESPONSIBILITIES: May provide work lead to assigned staff.
ESSENTIAL QUALIFICATIONS:
EDUCATION: Bachelor’s Degree.
EXPERIENCE: Three (3) years related experience.
SPECIAL SKILLS AND ABILITIES:
1.
Skills/Abilities:
Excellent organizational, communication and leadership skills.
Ability to interact with individuals at all levels of the institution, vendors, service
providers and general public.
Demonstrated supervisory skills.
Ability to manage multiple projects simultaneously and strong accounting experience
related to Fixed Assets Accounting.
2.
Equipment Used: Personal Computer and other equipment associated with an office
environment.
3.
Software Used: A variety of spreadsheet, word-processing, database, e-mail, and presentation
software.
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee
to successfully perform the essential functions of this job.
While performing the duties of the job, the employee is frequently required to stand; walk; sit;
reach with hands and arms and talk or hear. The employee is occasionally required to use hands to
handle or feel; climb or balance; stoop, kneel, crouch, or crawl and taste or smell. The employee
must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds and
occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include
close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust
focus.
INTERPERSONAL SKILLS:
Alternative or combined skills in understanding, counseling, and/or influencing people are
important in achieving job objectives, causing action, understanding others, or changing behavior;
and, skills of persuasiveness or assertiveness, as well as sensitivity to the point of view of others.
WORKING CONDITIONS:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. While performing the duties of
this Job, the employee is frequently exposed to wet and/or humid conditions. The employee is
occasionally exposed to extreme weather. The noise level in the work environment is usually
moderate.
Effective: 6/1/11
Page 2 of 4
POSITION TITLE:
Property Control Supervisor
PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands and work
environment factors described below are representative of those that must be met by an employee to
successfully perform the essential functions of this job.
PHYSICAL ACTIVITIES:
None
Stand
Walk
Sit
Use hands to finger, handle or feel
Reach with hands and arms
Climb or balance
Stoop, kneel, crouch, or crawl
Talk
Hear
Taste
Smell
WEIGHT and FORCE
DEMANDS:
Up to 10 pounds
Up to 25 pounds
Up to 50 pounds
Up to 100 pounds
More than 100 pounds
WORK ENVIRONMENT:
Wet or humid conditions(non-weather)
Work near moving mechanical parts
Work in high, precarious places
Fumes or airborne particles
Toxic or caustic chemicals
Outdoor weather conditions
Extreme cold(non-weather)
Extreme hot (non-weather)
Risk of electrical shock
Work with explosives
Risk of radiation
Vibration
Over 2/3
X
X
None
Amount of Time
Under 1/3
1/3 to 2/3
X
X
X
Over 2/3
X
X
None
Amount of Time
Under 1/3
1/3 to 2/3
X
Over 2/3
X
X
X
X
X
X
X
X
X
X
X
VISION DEMANDS:
No special vision requirements
Close vision (clear vision at 20 inches or less)
Distance vision (Clear vision at 20 feet or more)
Color vision (ability to identify and distinguish colors)
Peripheral vision
Depth perception
Ability to adjust focus
Effective: 6/1/11
Amount of Time
Under 1/3
1/3 to 2/3
X
X
X
X
X
X
X
X
X
Required
X
X
X
X
X
X
Page 3 of 4
NOISE LEVEL:
Very quiet
Quiet
Moderate
Loud
Very Loud
Exposure Level
X
The intent of this job description is to provide a representative and level of the types of duties and
responsibilities that will be required of positions given this title and shall not be construed as a declaration
of the total of the specific duties and responsibilities of any particular position. Employee may be directed
to perform job-related tasks other than those specifically present in this description.
I certify that I have received a copy of this job description. I have read and understand the duties and
responsibilities of this position.
X
Employee Signature
Effective: 6/1/11
Date
Page 4 of 4