POSITION DESCRIPTION
TITLE:
FLSA STATUS:
Property Control Assistant
Non-Exempt
CATEGORY:
GRADE:
Classified
D
JOB SUMMARY: Assist in establishing, monitoring internal accounting controls governing the
accountability, transfer and ultimate disposal of tangible personal property acquired by the District through
institutional or grant funded resources.
ESSENTIAL FUNCTIONS:
YEARLY
PERCENT OF
TIME
25%
1.
Receive, organize and compile information for inventory; input data into software
system; monitor and maintain inventory record and data; ensure accuracy and
compile procedures.
2.
Conduct physical inventory of equipment throughout the District; monitor and
maintain physical inventory, verification and tagging of equipment; assist with
monthly financial schedules.
25%
3.
Maintain warehouse operation; include receiving, processing inventory and
distribution of equipment; manage and prepare for public sales of obsolete
equipment.
10%
4.
Provide training and work direction to new employees, answer phones, take
messages and responds to or refers questions and follows-up when appropriate.
10%
5.
Provide fixed asset information to departments and general public regarding fixed
asset acquisitions, transfers, disposition and retirement of equipment.
10%
6.
Develop appropriate spreadsheet ad-hoc reports, routing utilizing system report
writes and submit programming request to produce necessary reporting needs for
departments.
10%
7.
Prioritize workload according to deadline on fixed assets, categorize, process
detail fixed assets information on District’s software tracking system.
5%
8.
Other duties as assigned.
5%
REPORTING RELATIONSHIP: Property Control Supervisor
SUPERVISORY RESPONSIBILITIES: May provide work direction to assigned staff.
Effective: 6/1/11
Page 1 of 4
ESSENTIAL QUALIFICATIONS:
EDUCATION: Associate’s Degree.
EXPERIENCE: Three (3) years related experience.
CERTIFICATIONS/LICENSURES: Valid driver license and forklift operator license.
SPECIAL SKILLS AND ABILITIES:
1.
Skills/Abilities:
Ability to understand principles of accounting, detailed oriented.
Ability to conduct inventory and warehouse functions.
Ability to collaborate and work with internal departments.
2.
Equipment Used: Personal Computer, fax, telephone, copier, and other equipment
associated with an office environment.
3.
Software Used: A variety of word-processing, spreadsheet, database, e-mail, and
presentation software.
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee
to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is frequently required to stand; walk; use
hands to handle or feel; and reach with hands and arms. The employee is occasionally required to
sit; climb or balance; stoop, kneel, crouch, or crawl and talk or hear. The employee must
frequently lift and/or move up to 10, 25, and 50 pounds. Specific vision abilities required by this
job include close vision, distance vision, color vision, peripheral vision, depth perception and
ability to adjust focus.
INTERPERSONAL SKILLS:
Courtesy, tact, and effectiveness in order to communicate with fellow workers, supervisors, and
other members of the organization to request or transmit information, ask questions, get
clarification, and exercise tact.
WORKING CONDITIONS:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. While performing the duties of
this Job, the employee is occasionally exposed to fumes or airborne particles. The noise level in
the work environment is usually moderate.
Effective: 6/1/11
Page 2 of 4
POSITION TITLE:
Property Control Assistant
PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands and work
environment factors described below are representative of those that must be met by an employee to
successfully perform the essential functions of this job.
PHYSICAL ACTIVITIES:
None
Stand
Walk
Sit
Use hands to finger, handle or feel
Reach with hands and arms
Climb or balance
Stoop, kneel, crouch, or crawl
Talk
Hear
Taste
Smell
WEIGHT and FORCE
DEMANDS:
Up to 10 pounds
Up to 25 pounds
Up to 50 pounds
Up to 100 pounds
More than 100 pounds
WORK ENVIRONMENT:
Wet or humid conditions(non-weather)
Work near moving mechanical parts
Work in high, precarious places
Fumes or airborne particles
Toxic or caustic chemicals
Outdoor weather conditions
Extreme cold(non-weather)
Extreme hot (non-weather)
Risk of electrical shock
Work with explosives
Risk of radiation
Vibration
Over 2/3
X
X
X
None
Amount of Time
Under 1/3
1/3 to 2/3
X
X
X
Over 2/3
X
X
None
X
X
X
Amount of Time
Under 1/3
1/3 to 2/3
Over 2/3
X
X
X
X
X
X
X
X
X
VISION DEMANDS:
No special vision requirements
Close vision (clear vision at 20 inches or less)
Distance vision (Clear vision at 20 feet or more)
Color vision (ability to identify and distinguish colors)
Peripheral vision
Depth perception
Ability to adjust focus
Effective: 6/1/11
Amount of Time
Under 1/3
1/3 to 2/3
X
X
X
X
X
X
X
X
Required
X
X
X
X
X
X
Page 3 of 4
NOISE LEVEL:
Very quiet
Quiet
Moderate
Loud
Very Loud
Exposure Level
X
The intent of this job description is to provide a representative and level of the types of duties and
responsibilities that will be required of positions given this title and shall not be construed as a declaration
of the total of the specific duties and responsibilities of any particular position. Employee may be directed
to perform job-related tasks other than those specifically present in this description.
I certify that I have received a copy of this job description. I have read and understand the duties and
responsibilities of this position.
X
Employee Signature
Effective: 6/1/11
Date
Page 4 of 4