POSITION DESCRIPTION
TITLE:
EXTENDED TITLE:
FLSA STATUS:
Manager
Manager, Employment Services
Exempt
CATEGORY:
Professional
GRADE:
E
JOB SUMMARY: Manage the District’s employment process.
ESSENTIAL FUNCTIONS:
YEARLY
PERCENT OF
TIME
30%
1.
Coordinate with immediate supervisor, mid and upper management, announcement/
advertisements for employment; finalize the recruitment efforts and ensure the
advertising distribution; respond to correspondences for inquiries related to
employment and notify applicants of outcome of selection process.
2.
Ensure that the employment selection process is followed, that documentation for
each position is submitted and authenticated, that policies, procedures and laws
related to employment are followed; and prepare recruitment reports for
management.
20%
3.
Manage the District’s applicant tracking process and ensure that all application
materials are processed in a timely manner, that proper correspondence is sent to
applicants and/or the applicants are contracted regarding incomplete application
materials.
15%
4.
Coordinate and conduct orientation sessions for groups and individuals from
immediate supervisors to upper management and community experts that will
participate in the evaluation committees; outline committee’s and/or party’s
responsibilities and policies and procedures; answers questions, provide timelines
for selection process, and provide direction/guidance for new individuals assigned to
evaluation committees.
15%
5.
Compile statistical data to include new hires, extensions of employment, promotions
or title changes, reclassifications, education advancements, resignations and
retirements; supervise the personnel section of the agenda for the Board of Trustees
and ensure the accuracy of all entries; ensure that proper documents
(contracts/memos) are prepared for each entry approved by the Board of Trustees.
10%
6.
Authenticate INS I-9 forms for all new employees; review all documents for
correctness and completeness; ensure that all employment documents are provided
to the pay section for processing; mange I-9’s that will expire through use of a
tracking and follow-up system.
5%
7.
Manage the hiring of temporary employees; coordinate with external agencies to
ensure that District demands for temporary employees are met; coordinate
supervisor’s temporary employee needs and negotiate pay rates with external
agencies to accommodate supervisor’s budget.
5%
Revised: 6/1/11
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REPORTING RELATIONSHIP: Associate Director, Human Resources
SUPERVISORY RESPONSIBILITIES: Direct supervision of assigned staff.
ESSENTIAL QUALIFICATIONS:
EDUCATION: Bachelor’s degree in Human Resources or related field.
EXPERIENCE: Five (5) years related experience.
CERTIFICATIONS/LICENSURES: Must have a valid driver’s license. SPHR or PHR desired.
SPECIAL SKILLS AND ABILITIES:
1.
Skills/Abilities:
Ability to process and analyze information accurately; attention to detail.
Strong interpersonal and organizational skills.
Ability to interact with all levels of employees at the institution, as well as, any
member of the community.
Effective communications skills; both oral and written.
Demonstrated supervisory skills.
Ability to manage multiple projects simultaneously.
2.
Equipment Used: Personal Computer and other equipment associated with an office
environment.
3.
Software Used: A variety of spreadsheet, word-processing, database, e-mail, and presentation
software.
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job.
While performing the duties of this Job, the employee is regularly required to use hands to handle or
feel; reach with hands and arms; climb or balance and talk or hear. The employee is frequently
required to sit. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or
crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities
required by this job include close vision, distance vision, color vision, peripheral vision, depth
perception and ability to adjust focus.
INTERPERSONAL SKILLS:
Alternative or combined skills in understanding, counseling, and/or influencing people are important
in achieving job objectives, causing action, understanding others, or changing behavior; and, skills
of persuasiveness or assertiveness, as well as sensitivity to the point of view of others.
WORKING CONDITIONS:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. The noise level in the work
environment is usually moderate.
Revised: 6/1/11
Page 2 of 4
POSITION TITLE:
Manager, Employment Services
PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands and work
environment factors described below are representative of those that must be met by an employee to
successfully perform the essential functions of this job.
PHYSICAL ACTIVITIES:
None
Stand
Walk
Sit
Use hands to finger, handle or feel
Reach with hands and arms
Climb or balance
Stoop, kneel, crouch, or crawl
Talk
Hear
Taste
Smell
WEIGHT and FORCE
DEMANDS:
Wet or humid conditions(non-weather)
Work near moving mechanical parts
Work in high, precarious places
Fumes or airborne particles
Toxic or caustic chemicals
Outdoor weather conditions
Extreme cold(non-weather)
Extreme hot (non-weather)
Risk of electrical shock
Work with explosives
Risk of radiation
Vibration
X
X
X
X
X
None
Amount of Time
Under 1/3
1/3 to 2/3
X
X
X
Over 2/3
X
X
None
X
X
X
X
X
X
X
X
X
X
X
X
VISION DEMANDS:
No special vision requirements
Close vision (clear vision at 20 inches or less)
Distance vision (Clear vision at 20 feet or more)
Color vision (ability to identify and distinguish colors)
Peripheral vision
Depth perception
Ability to adjust focus
Revised: 6/1/11
Over 2/3
X
X
X
Up to 10 pounds
Up to 25 pounds
Up to 50 pounds
Up to 100 pounds
More than 100 pounds
WORK ENVIRONMENT:
Amount of Time
Under 1/3
1/3 to 2/3
X
X
X
Amount of Time
Under 1/3
1/3 to 2/3
Over 2/3
Required
X
X
X
X
X
X
Page 3 of 4
NOISE LEVEL:
Very quiet
Quiet
Moderate
Loud
Very Loud
Exposure Level
X
The intent of this job description is to provide a representative and level of the types of duties and
responsibilities that will be required of positions given this title and shall not be construed as a declaration of
the total of the specific duties and responsibilities of any particular position. Employee may be directed to
perform job-related tasks other than those specifically present in this description.
I certify that I have received a copy of this job description. I have read and understand the duties and
responsibilities of this position.
X
Employee Signature
Revised: 6/1/11
Date
Page 4 of 4