POSITION DESCRIPTION
TITLE:
FLSA STATUS:
Program Student Advisor
Exempt
CATEGORY:
GRADE:
Professional
B
JOB SUMMARY: Responsible for coordinating and implementing advising services and program
activities for participants in either grant or non-grant funded programs.
YEARLY
ESSENTIAL FUNCTIONS:
PERCENT OF
TIME
1. Responsible for providing academic goal setting, career exploration, program
20%
selection. Grant program advisors will work closely with the Financial Aid Office
to ensure participant’s financial need is met.
2.
Assess student needs to develop and implement an educational and career plan to
assist students in resolving instructional conflicts, academic progress,
interpersonal problems, academic adjustment difficulties and other student-related
matters and update as needed.
20%
3.
Identify, and intervene with students who are academically at risk by tracking
students' academic progress and providing individual student conferences.
Schedule and provide workshops in career and cultural awareness topics or other
areas of interest and need that may increase retention of project participants;
develop materials necessary for these workshops.
20%
4.
Participate in staff development activities and committees and serve as an integral
part of the department team. Assist with arrangements for New Student
Orientation presentations and class presentations. Grant program advisors will
assist with training and supervision of student interns and mentors.
15%
5.
Maintain liaison with faculty, other departments and programs to provide
information, coordinate efforts and facilitate referrals. Advisors are responsible
for providing institutional district-wide department coverage as needed.
10%
6.
Adhere to record keeping procedures as established by the program; complete
necessary documentation and reports; update computer files and assist with the
collection of data for evaluation and follow-up; assist with the documentation
needed in the eligibility process by securing appropriate documents from other
offices.
10%
7.
Perform other duties as assigned.
5%
REPORTING RELATIONSHIP: Manager or Program Manager.
SUPERVISORY RESPONSIBILITIES:
Grant Program: Direct supervision as a first-line supervisor to assigned staff.
Non-Grant Program: None.
Revised: 9/1/10 & 2/27/12 & 11/11/13
Page 1 of 5
ESSENTIAL QUALIFICATIONS:
EDUCATION: Bachelor’s degree.
EXPERIENCE: Two (2) years related experience.
SPECIAL SKILLS AND ABILITIES:
1.
Skills/Abilities:
Effective oral and written communications skills.
Experience working as a liaison.
Effective customer service skills
Ability to assess client’s needs.
Experience conducting community outreach activities, presentations, or workshops.
Effective interpersonal, organizational, and team-building skills.
Effective problem-solving and conflict-resolution skills.
Must possess the ability to maintain data field values within an integrated database
system.
Working knowledge of educational degree and career planning.
Ability to work in a diverse environment and be sensitive to issues of diversity and
inclusion.
Experience working with a variety of spreadsheets, word processing, database,
e-mail, and presentation software.
2.
Equipment Used: Personal Computer and other equipment associated with an office
environment.
3.
Software Used: A variety of spreadsheet, word-processing, database, e-mail, and presentation
software, Banner.
PHYSICAL REQUIREMENTS:
The physical demands described are representative of those that must be met by an employee to
successfully perform the essential functions of this job.
While performing the duties of this Job, the employee is regularly required to use hands to handle
or feel; reach with hands and arms; and talk or hear. The employee is frequently required to stand;
walk and sit. The employee is occasionally required to climb or balance and stoop, kneel, crouch,
or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision
abilities required by this job include close vision, distance vision, color vision, peripheral vision,
depth perception and ability to adjust focus.
INTERPERSONAL SKILLS:
Alternative or combined skills in understanding, advising, and/or influencing people are important
in achieving job objectives, causing action, understanding others, or changing behavior; and, skills
of persuasiveness or assertiveness, as well as sensitivity to the point of view of others.
Revised: 9/1/10 & 2/27/12 & 11/11/13
Page 2 of 5
WORKING CONDITIONS:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. The noise level in the work
environment is usually moderate.
Revised: 9/1/10 & 2/27/12 & 11/11/13
Page 3 of 5
POSITION TITLE:
Program Student Advisor
PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands and work
environment factors described below are representative of those that must be met by an employee to
successfully perform the essential functions of this job.
PHYSICAL ACTIVITIES:
None
Stand
Walk
Sit
Use hands to finger, handle or feel
Reach with hands and arms
Climb or balance
Stoop, kneel, crouch, or crawl
Talk
Hear
Taste
Smell
WEIGHT and FORCE
DEMANDS:
Up to 10 pounds
Up to 25 pounds
Up to 50 pounds
Up to 100 pounds
More than 100 pounds
WORK ENVIRONMENT:
Wet or humid conditions(non-weather)
Work near moving mechanical parts
Work in high, precarious places
Fumes or airborne particles
Toxic or caustic chemicals
Outdoor weather conditions
Extreme cold(non-weather)
Extreme hot (non-weather)
Risk of electrical shock
Work with explosives
Risk of radiation
Vibration
Over 2/3
X
X
X
X
X
X
X
X
None
Amount of Time
Under 1/3
1/3 to 2/3
Over 2/3
X
X
X
X
X
None
X
X
X
X
X
X
X
X
X
X
X
X
VISION DEMANDS:
No special vision requirements
Close vision (clear vision at 20 inches or less)
Distance vision (Clear vision at 20 feet or more)
Color vision (ability to identify and distinguish colors)
Peripheral vision
Depth perception
Ability to adjust focus
Revised: 9/1/10 & 2/27/12 & 11/11/13
Amount of Time
Under 1/3
1/3 to 2/3
X
X
X
Amount of Time
Under 1/3
1/3 to 2/3
Over 2/3
Required
X
X
X
X
X
X
Page 4 of 5
NOISE LEVEL:
Very quiet
Quiet
Moderate
Loud
Very Loud
Exposure Level
X
The intent of this job description is to provide a representative and level of the types of duties and
responsibilities that will be required of positions given this title and shall not be construed as a declaration
of the total of the specific duties and responsibilities of any particular position. Employee may be directed
to perform job-related tasks other than those specifically present in this description.
I certify that I have received a copy of this job description. I have read and understand the duties and
responsibilities of this position.
X
Employee Signature
Revised: 9/1/10 & 2/27/12 & 11/11/13
Date
Page 5 of 5