POSITION DESCRIPTION
TITLE:
FLSA STATUS:
Human Resources Clerk
Non-Exempt
CATEGORY:
GRADE:
Classified
C
JOB SUMMARY: Provide clerical assistance in support of the operation, process, and documents as it
relates to all functions of the Personnel Services Department.
ESSENTIAL FUNCTIONS:
YEARLY
PERCENT OF
TIME
20%
1.
Greet visitors, answer phones, take messages, route calls and follow-up,
respond to inquires and/or refers as appropriate to include but not limited to
employment verifications and employment opportunities with the district.
Prepare and process employment verifications. Balance and deposit petty
cash.
2.
Provide informational assistance to prospective and current employees; assist
with the completion of application forms; review applications and related
documentation to ensure compliance with district policies and governmental
regulations; advise applicants regarding outstanding documentation and assist
in the resolution of discrepancies.
20%
3.
Create and maintain pending employment filing system for all confidential
payroll and personnel related documents, including employment applications,
I-9s, W4s, transcripts, employment verifications, etc.
20%
4.
Maintain the EPCCCD job lines, scripts and keys in recorded messages on
TDD line; assist with the copying, distribution and mailing of job
announcements and advertising materials; maintain the personnel bulletin
board and lobby.
20%
5.
Provide backup clerical assistance as needed, including routine computer
input, proofing, copying and distribution of personnel documentation; and
prepare and distribute routine correspondence.
15%
6.
Other duties as assigned.
5%
REPORTING RELATIONSHIP: Manager
ESSENTIAL QUALIFICATIONS:
EDUCATION: One year of college or equivalent
EXPERIENCE: Two (2) years related experience.
Revised: 4/14/08
Effective: 9/1/02
Page 1 of 4
SPECIAL SKILLS AND ABILITIES:
1.
Skills/Abilities: Strong interpersonal skills, ability to pay attention to details, good
organizational skills, ability to prioritize and handle multiple tasks simultaneously, ability to
communicate effectively orally and in written form, and familiarity with basic personnel
practices, e.g. employment process, privacy issues, etc. Must demonstrate appropriate
telephone etiquette to include greeting callers in a friendly, professional and courteous
manner.
2.
Equipment Used: Personal Computer, fax, telephone, TDD phone, copier, scanner and other
equipment associated with an office environment.
3.
Software Used: A variety of word-processing, spreadsheet, database, e-mail, and
presentation software.
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee
to successfully perform the essential functions of this job.
While performing the duties of this Job, the employee is regularly required to sit; use hands to
feel; and talk or hear. The employee is frequently required to reach with hands and arms. The
employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee
must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job
include close vision, distance vision, color vision, peripheral vision, depth perception and ability
to adjust focus.
INTERPERSONAL SKILLS:
Alternative or combined skills in understanding, counseling, and/or influencing people are
important in achieving job objectives, causing action, understanding others, or changing behavior;
and, skills of persuasiveness or assertiveness, as well as sensitivity to the point of view of others.
WORKING CONDITIONS:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. The noise level in the work
environment is usually moderate.
Revised: 4/14/08
Effective: 9/1/02
Page 2 of 4
POSITION TITLE:
Human Resources Clerk
PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands and work
environment factors described below are representative of those that must be met by an employee to
successfully perform the essential functions of this job.
PHYSICAL ACTIVITIES:
None
Stand
Walk
Sit
Use hands to finger, handle or feel
Reach with hands and arms
Climb or balance
Stoop, kneel, crouch, or crawl
Talk
Hear
Taste
Smell
WEIGHT and FORCE
DEMANDS:
Up to 10 pounds
Up to 25 pounds
Up to 50 pounds
Up to 100 pounds
More than 100 pounds
WORK ENVIRONMENT:
Wet or humid conditions(non-weather)
Work near moving mechanical parts
Work in high, precarious places
Fumes or airborne particles
Toxic or caustic chemicals
Outdoor weather conditions
Extreme cold(non-weather)
Extreme hot (non-weather)
Risk of electrical shock
Work with explosives
Risk of radiation
Vibration
Over 2/3
X
X
X
X
X
X
X
X
X
None
Amount of Time
Under 1/3
1/3 to 2/3
X
Over 2/3
X
X
X
X
None
X
X
X
X
X
X
X
X
X
X
X
X
VISION DEMANDS:
No special vision requirements
Close vision (clear vision at 20 inches or less)
Distance vision (Clear vision at 20 feet or more)
Color vision (ability to identify and distinguish colors)
Peripheral vision
Depth perception
Ability to adjust focus
Revised: 4/14/08
Effective: 9/1/02
Amount of Time
Under 1/3
1/3 to 2/3
X
X
Amount of Time
Under 1/3
1/3 to 2/3
Over 2/3
Required
X
X
X
X
X
X
Page 3 of 4
NOISE LEVEL:
Very quiet
Quiet
Moderate
Loud
Very Loud
Exposure Level
X
The intent of this job description is to provide a representative and level of the types of duties and
responsibilities that will be required of positions given this title and shall not be construed as a declaration
of the total of the specific duties and responsibilities of any particular position. Employee may be directed
to perform job-related tasks other than those specifically present in this description.
I certify that I have received a copy of this job description. I have read and understand the duties and
responsibilities of this position.
X
Employee Signature
Revised: 4/14/08
Effective: 9/1/02
Date
Page 4 of 4