POSITION DESCRIPTION
TITLE:
FLSA STATUS:
Manager, Contract Opportunities
Exempt
CATEGORY:
GRADE:
Professional
F
JOB SUMMARY: Plan, develop, administer and evaluate Contract Opportunities Center (COC)
operations, work with grants from the DOD/DLA and provide technical assistance and guidance to business
owners, interact with key stakeholders to include government agencies, chamber of commerce, military
posts, in order to facilitate economic development and job growth in the greater El Paso community.
Contract Opportunities Center Description
The COC, a Procurement Technical Assistance Center (PTAC) operated under
cooperative agreement with the Department of Defense (DOD)/Defense Logistics
Agency (DLA), is the primary local provider of technical assistance in the area of
government procurement. The mission of the COC is to promote business
development by providing bidding/contracting opportunities and technical assistance
throughout the County of El Paso. COC offers services and support functions which
include outreach, confidential one-on-one counseling, marketing, bid-matching,
technical assistance, and electronic commerce/electronic data interchange.
Conferences and workshops that provide information and education to all facets of
government procurement and electronic commerce.
ESSENTIAL FUNCTIONS:
1. Manage the planning, scheduling, budget, marketing, and evaluation of COC
services to include design, implementation and supervision of all COC services.
Oversee the delivery of services by staff regarding counseling, marketing,
interpretation of requirements and processes under the Federal Acquisition
Regulations, State and local procurement laws and regulations, and applicable
state Uniform Commercial codes. Assist with federal vendor registrations, bid
protests, resolution of contract disputes and access to business loan programs.
Monitor services to ensure compliance with short and long term goals and
timelines.
YEARLY
PERCENT OF
TIME
25%
2.
Research, evaluate and develop means to effectively disseminate and provide
guidance to clients and the business community on frequently evolving and
changing federal, state and local procurement/purchasing initiatives, programs,
policies, rules regulations, and laws. Successfully develop the initial and annual
option year funding applications; ensure they adhere to performance and budget
requirements and if necessary develop and submit amendments for extensions and
renewals; comply with applicable policies and procedures of the El Paso
Community College District. Establish and monitor specific performance metrics
to evaluate the effectiveness of the PTAC Program.
20%
3.
Develop and maintain working relationships with economic development entities
such as governmental, education and corporate purchasing offices; The Greater
20%
Revised: 4/6/99, 10/30/14 & 10/20/15
Retyped: 02/19/04
Page 1 of 5
and Hispanic Chamber of Commerce; the U.S. Small Business Administration;
The College Small Business Development Center, and various local business
alliances; and other entities for the purpose of identifying business opportunities
and making effective referrals to program clients.
4.
Keep up-to-date on federal grant regulations and procedures, including applicable
guidelines issued by the U.S. Office of Management and Budget the related
supplemental guidelines issued by the U.S. DOD and the terms and conditions of
the funding Cooperative Agreements.
15%
5.
Provide personnel management direction and guidance to staff including
orientation, training, scheduling, direct supervision, performance appraisal,
professional development, coaching and counseling. Participate in setting
performance goals and priorities that contribute to departmental mission.
15%
6.
Perform other duties as assigned.
5%
REPORTING RELATIONSHIP: Associate Vice President Workforce & Continuing Education
SUPERVISORY RESPONSIBILITIES: Direct supervision of assigned staff.
BUDGET RESPONSIBILITIES: Departmental Budget.
ESSENTIAL QUALIFICATIONS:
EDUCATION: Bachelor’s degree or equivalent.
EXPERIENCE: Seven (7) years related experience.
CERTIFICATIONS/LICENSURES: Must have a valid Texas driver’s license and insurable by
the district’s auto liability insurance carrier; must have a reliable vehicle.
SPECIAL SKILLS AND ABILITIES:
1.
Skills/Abilities:
 Effective oral and written communication skills;
 Ability to process and analyze information accurately;
 Strong general management skills;
 Strong interpersonal, organizational, leadership, and teambuilding skills;
 Strong conflict resolution and problem solving skills;
 Ability to work collaboratively in developing stakeholder partnerships and
teamwork;
 Ability to establish and maintain effective working relationships with staff and the
public;
 Strong presentation skills;
 Ability to speak in public;
 Ability to understand, analyze and interpret policies and procedures;
 Ability to work in a diverse environment and be sensitive to issues of diversity and
inclusion.
2.
Equipment Used: Personal Computer and other equipment associated with an office
environment.
3.
Software Used: A variety of spreadsheet, word-processing, database, e-mail, and presentation
software.
Revised: 4/6/99, 10/30/14 & 10/20/15
Retyped: 02/19/04
Page 2 of 5
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee
to successfully perform the essential functions of this job.
While performing the duties of this Job, the employee is regularly required to sit and talk or hear.
The employee is frequently required to walk and use hands to handle or feel. The employee is
occasionally required to stand and reach with hands and arms. The employee must occasionally
lift and/or move up to 10 pounds. Specific vision abilities required by this job include close
vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
INTERPERSONAL SKILLS:
Alternative or combined skills in understanding, negotiating, selecting, developing, and
motivating people are important to the highest degree due to constant interaction with other
people, at any level within the organization or the community; position’s accountability for the
development, motivation, assessment, and reward of employees; and ability to deal with irrational
situations where the outcome is unpredictable.
WORKING CONDITIONS:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. The noise level in the work
environment is usually moderate.
Revised: 4/6/99, 10/30/14 & 10/20/15
Retyped: 02/19/04
Page 3 of 5
POSITION TITLE:
Manager, Contract Opportunities
PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands and work
environment factors described below are representative of those that must be met by an employee to
successfully perform the essential functions of this job.
PHYSICAL ACTIVITIES:
None
Stand
Walk
Sit
Use hands to finger, handle or feel
Reach with hands and arms
Climb or balance
Stoop, kneel, crouch, or crawl
Talk
Hear
Taste
Smell
WEIGHT and FORCE
DEMANDS:
Up to 10 pounds
Up to 25 pounds
Up to 50 pounds
Up to 100 pounds
More than 100 pounds
WORK ENVIRONMENT:
Wet or humid conditions(non-weather)
Work near moving mechanical parts
Work in high, precarious places
Fumes or airborne particles
Toxic or caustic chemicals
Outdoor weather conditions
Extreme cold(non-weather)
Extreme hot (non-weather)
Risk of electrical shock
Work with explosives
Risk of radiation
Vibration
Over 2/3
X
X
X
X
X
X
X
X
X
None
Amount of Time
Under 1/3
1/3 to 2/3
X
Over 2/3
X
X
X
X
None
X
X
X
X
X
X
X
X
X
X
X
X
VISION DEMANDS:
No special vision requirements
Close vision (clear vision at 20 inches or less)
Distance vision (Clear vision at 20 feet or more)
Color vision (ability to identify and distinguish colors)
Peripheral vision
Depth perception
Ability to adjust focus
Revised: 4/6/99, 10/30/14 & 10/20/15
Retyped: 02/19/04
Amount of Time
Under 1/3
1/3 to 2/3
X
X
Amount of Time
Under 1/3
1/3 to 2/3
Over 2/3
Required
X
X
X
X
X
X
Page 4 of 5
NOISE LEVEL:
Very quiet
Quiet
Moderate
Loud
Very Loud
Exposure Level
X
The intent of this job description is to provide a representative and level of the types of duties and
responsibilities that will be required of positions given this title and shall not be construed as a declaration
of the total of the specific duties and responsibilities of any particular position. Employee may be directed
to perform job-related tasks other than those specifically present in this description.
I certify that I have received a copy of this job description. I have read and understand the duties and
responsibilities of this position.
X
Employee Signature
Revised: 4/6/99, 10/30/14 & 10/20/15
Retyped: 02/19/04
Date
Page 5 of 5