POSITION DESCRIPTION
TITLE:
FLSA STATUS:
Special Projects Assistant – Information Technology
Non-Exempt
CATEGORY:
GRADE:
Classified
F
JOB SUMMARY: Assist the Office of the Vice President Information Technology/Chief Information
Officer in a broad range of assigned special projects which require the use of judgment and discretion to
handle administrative matters following College policies and procedures.
ESSENTIAL FUNCTIONS:
YEARLY
PERCENT OF
TIME
25%
1.
Assist the Vice President Information Technology/Chief Information Officer and
the IT department with special projects and events which include; coordinating
day-to-day tasks assigned to project, research, compile, prepare and submit project
reports. Develop project plans accordingly to project needs and provide support
by marketing and ordering needed supplies and materials. Assist with the
preparation of PowerPoint presentations.
2.
Facilitate and work closely with the Vice President Information Technology/Chief
Information Officer, IT Leadership, managers, and other EPCC departments to
maintain and monitor fiscal budgets (for various IT departments), verify charges,
budget transfers, journal entries, and resolve budget issues. Work with Budget
Office, Accounts Payable, and Accounting Department to assist with reports and
ensure accountability and accuracy relevant to information technology accounts.
20%
3.
Assist with scheduling and organizing district-wide meetings with employees,
faculty, students as well as technology vendors and other IT leaders in the
community. Schedule and arrange conference calls for meetings and events.
Develop quarterly and end of the year reports, organize and maintain routine
records and confidential files, complete and process district forms. Read and
respond to incoming/outgoing mail and correspondence. Assist with IT planning
sessions and keep track of Area Effectiveness Plans.
20%
4.
Serve as facilitator between Vice President Information Technology/Chief
Information Officer and other stakeholders on College policies and procedures in
regard to IT processes. Provide administrative support to include professional
development activities and assist with the coordination and preparation of Board
Agenda Abstracts; serve as resource person in the IT department.
20%
5.
Collaborate with the IT web team to maintain and support updates on the
information technology/CIO website.
10%
6.
Perform other duties as assigned.
5%
REPORTING RELATIONSHIP: Vice President Information Technology/Chief Information Officer
Effective Date: 07/25/14
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SUPERVISORY RESPONSIBILITIES: Direct supervision of assigned staff.
ESSENTIAL QUALIFICATIONS:
EDUCATION: Associates Degree or equivalent.
EXPERIENCE: Five (5) years related experience.
SPECIAL SKILLS AND ABILITIES:
1. Skills/Abilities:
 Ability to establish and maintain effective working relationships with staff and the
public;
 Effective organizational and time management skills;
 Knowledge of accounting/budgeting practices, rules and regulations;
 Knowledge, skill and ability to coordinate complex activities and exercise
independent judgment;
 Ability and experience preparing and editing reports/agendas/other materials;
 Ability to compose correspondence;
 Ability to maintain strict confidentiality and work independently;
 Knowledge to maintain social media websites;
 Ability to comprehend and interpret policies and procedures;
 Knowledge of SharePoint Platform;
 Must be able to communicate effectively in both written and oral form;
 Knowledge of working with PowerPoint and ability to create advanced
presentations;
 Ability to work in a diverse environment and be sensitive to issues of diversity and
inclusion.
2.
Equipment Used: Personal Computer and other equipment associated with an office
environment.
3.
Software Used: A variety of spreadsheet, word-processing, database, e-mail, and presentation
software.
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee
to successfully perform the essential functions of this job.
While performing the duties of this Job, the employee is regularly required to sit; use hands to
handle or feel; talk or hear. The employee is frequently required to reach with hands and arms.
The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The
employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up
to 25 pounds. Specific vision abilities required by this job include close vision, distance vision,
color vision, peripheral vision, depth perception and ability to adjust focus.
INTERPERSONAL SKILLS:
Alternative or combined skills in understanding, counseling, and/or influencing people are
important in achieving job objectives, causing action, understanding others, or changing behavior;
and, skills of persuasiveness or assertiveness, as well as sensitivity to the point of view of others.
Effective Date: 07/25/14
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WORKING CONDITIONS:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. The noise level in the work
environment is usually moderate.
Effective Date: 07/25/14
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POSITION TITLE:
Special Projects Assistant – Information Technology
PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands and work
environment factors described below are representative of those that must be met by an employee to
successfully perform the essential functions of this job.
PHYSICAL ACTIVITIES:
None
Stand
Walk
Sit
Use hands to finger, handle or feel
Reach with hands and arms
Climb or balance
Stoop, kneel, crouch, or crawl
Talk
Hear
Taste
Smell
WEIGHT and FORCE
DEMANDS:
Up to 10 pounds
Up to 25 pounds
Up to 50 pounds
Up to 100 pounds
More than 100 pounds
WORK ENVIRONMENT:
Wet or humid conditions(non-weather)
Work near moving mechanical parts
Work in high, precarious places
Fumes or airborne particles
Toxic or caustic chemicals
Outdoor weather conditions
Extreme cold(non-weather)
Extreme hot (non-weather)
Risk of electrical shock
Work with explosives
Risk of radiation
Vibration
Over 2/3
X
X
X
X
X
X
X
X
X
None
Amount of Time
Under 1/3
1/3 to 2/3
X
X
Over 2/3
X
X
X
None
X
X
X
X
X
X
X
X
X
X
X
X
VISION DEMANDS:
No special vision requirements
Close vision (clear vision at 20 inches or less)
Distance vision (Clear vision at 20 feet or more)
Color vision (ability to identify and distinguish colors)
Peripheral vision
Depth perception
Ability to adjust focus
Effective Date: 07/25/14
Amount of Time
Under 1/3
1/3 to 2/3
X
X
Amount of Time
Under 1/3
1/3 to 2/3
Over 2/3
Required
X
X
X
X
X
X
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NOISE LEVEL:
Very quiet
Quiet
Moderate
Loud
Very Loud
Exposure Level
X
The intent of this job description is to provide a representative and level of the types of duties and
responsibilities that will be required of positions given this title and shall not be construed as a declaration
of the total of the specific duties and responsibilities of any particular position. Employee may be directed
to perform job-related tasks other than those specifically present in this description.
I certify that I have received a copy of this job description. I have read and understand the duties and
responsibilities of this position.
X
Employee Signature
Effective Date: 07/25/14
Date
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