POSITION DESCRIPTION
TITLE:
FLSA STATUS:
Executive Director, Outreach and Transition
Services
Exempt
CATEGORY:
Administrative
GRADE:
E
JOB SUMMARY: Responsible for providing vision, strategic direction and accountability for developing
programs and services which support the District’s outreach efforts as well as entering student transition
and success at the College. Provides leadership, organization, supervision and evaluation of the following
departments and programs; Testing, College-readiness, Dual Credit/Early College High School,
Recruitment, and School Relations and Orientation.
ESSENTIAL FUNCTIONS:
YEARLY
PERCENT OF
TIME
30%
1.
Develop, implement, monitor and evaluate district wide campus services for areas
of responsibility. Provide leadership of outreach, recruitment and transition
activities to ensure District meets established strategic enrollment targets. Assist
college leadership in strategic and organizational planning process to increase
college attendance, completion and/or transfer. Responsible for development and
implementation of college Recruitment plan.
2.
Provide leadership for collaboration with faculty support staff, and cabinet officers
in the development and administration of outreach, recruitment and transition
programs. Collaborate with instructional deans, faculty and academic support
staff to improve student support personnel to achieve student access and success.
20%
3.
Provide leadership for evaluating program effectiveness, and for continuous
improvement for assigned Student Services areas. Ensure continuous quality
improvement in designated student services programs and service by analyzing
qualitative and quantitative data. Implements changes based on assessment.
20%
4.
Provide planning and operations assistance to the VP of Student Services through
active participation and leadership on task forces, committees and councils.
Participate in appropriate professional activities at local, state, and federal levels
as deemed necessary by Vice President of Student Services and/or applicable to
job functionality.
15%
5.
Represent the College at
outreach/recruitment functions.
5%
6.
Provide personnel management activities of assigned staff; including
recommendation for employment, supervision, orientation, performance
evaluation and guidance and support concerning professional development;
mentor and train staff on policy and procedures.
5%
7.
Perform other duties as assigned.
5%
Effective: 11/07/14
community
and
external
organization
Page 1 of 5
REPORTING RELATIONSHIP: Vice President, Student Services
SUPERVISORY RESPONSIBILITIES: Direct supervision of assigned Directors and staff.
BUDGET RESPONSIBILITIES: Departmental budgets
ESSENTIAL QUALIFICATIONS:
EDUCATION: Master’s Degree in Education, Business Administration, Public Administration or
closely related field preferred.
EXPERIENCE: Nine (9) years of demonstrated experience representing the following;
 Understanding of student services and/or student affairs program in a higher education
setting.
 Demonstrated expertise in project planning, development, implementation and analysis.
 Preparing and presenting information and summary reports internally and to the public.
 Understanding of the community college philosophy and mission.
 Handling the demands and requirements of senior-level management in higher education.
SPECIAL SKILLS AND ABILITIES:
1.
Skills/Abilities:
 Must have the skill and ability to plan, organize, lead, and control personnel and
operations of a large department;
 Effective communication and problem solving skills in a variety of circumstances;
 Skill in establishing and maintaining effective working relationships with students,
staff, faculty and the public;
 Excellent communication, written and verbal, and interpersonal skills;
 Ability to work in a diverse environment and be sensitive to issues of diversity and
inclusion.
2.
Equipment Used: Personal Computer and other equipment associated with a general office
environment (copier, phone, fax, etc.)
3.
Software Used: A variety of word-processing, spreadsheet, database, e-mail, and presentation
software.
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee
to successfully perform the essential functions of this job.
While performing the duties of this Job, the employee is regularly required to sit; use hands to
feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand;
walk or stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10
pounds. Specific vision abilities required by this job include close vision, distance vision, color
vision, peripheral vision, depth perception and ability to adjust focus.
Effective: 11/07/14
Page 2 of 5
INTERPERSONAL SKILLS:
Alternative or combined skills in understanding, negotiating, selecting, developing, and
motivating people are important to the highest degree due to constant interaction with other
people, at any level within the organization or the community, position’s accountability for the
development, motivation, assessment, and reward of employees, and to deal with irrational
situations where the outcome is unpredictable.
WORKING CONDITIONS:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. The noise level in the work
environment is usually moderate.
Effective: 11/07/14
Page 3 of 5
POSITION TITLE:
Executive Director, Outreach & Transition Services
PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands and work
environment factors described below are representative of those that must be met by an employee to
successfully perform the essential functions of this job.
PHYSICAL ACTIVITIES:
None
Stand
Walk
Sit
Use hands to finger, handle or feel
Reach with hands and arms
Climb or balance
Stoop, kneel, crouch, or crawl
Talk
Hear
Taste
Smell
WEIGHT and FORCE
DEMANDS:
Up to 10 pounds
Up to 25 pounds
Up to 50 pounds
Up to 100 pounds
More than 100 pounds
WORK ENVIRONMENT:
Wet or humid conditions(non-weather)
Work near moving mechanical parts
Work in high, precarious places
Fumes or airborne particles
Toxic or caustic chemicals
Outdoor weather conditions
Extreme cold(non-weather)
Extreme hot (non-weather)
Risk of electrical shock
Work with explosives
Risk of radiation
Vibration
Over 2/3
X
X
X
X
X
X
X
X
X
None
Amount of Time
Under 1/3
1/3 to 2/3
X
Over 2/3
X
X
X
X
None
X
X
X
X
X
X
X
X
X
X
X
X
VISION DEMANDS:
No special vision requirements
Close vision (clear vision at 20 inches or less)
Distance vision (Clear vision at 20 feet or more)
Color vision (ability to identify and distinguish colors)
Peripheral vision
Depth perception
Ability to adjust focus
Effective: 11/07/14
Amount of Time
Under 1/3
1/3 to 2/3
X
X
Amount of Time
Under 1/3
1/3 to 2/3
Over 2/3
Required
X
X
X
X
X
X
Page 4 of 5
NOISE LEVEL:
Very quiet
Quiet
Moderate
Loud
Very Loud
Exposure Level
X
The intent of this job description is to provide a representative and level of the types of duties and
responsibilities that will be required of positions given this title and shall not be construed as a declaration
of the total of the specific duties and responsibilities of any particular position. Employee may be directed
to perform job-related tasks other than those specifically present in this description.
I certify that I have received a copy of this job description. I have read and understand the duties and
responsibilities of this position.
X
Employee Signature
Effective: 11/07/14
Date
Page 5 of 5