Minnesota State Colleges and Universities
Predesign Update Guide for 2016
2016 Capital Budget instruction documents
The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator.
Overview
This document supplements and expands on the 2016 Capital
Budget Instructions published June 6, 2014
Contents include:
 Highlights on predesign updates
 Purpose
 Key Elements
 Other factors to consider
 Update examples
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Highlights on Updating a Predesign for 2016
Purpose
Key Elements: (note revisions to the following)
1. Project History Summary
• A predesign update describes what has changed since the
original predesign (for example, schematic design or design
development)
• The update is read as a companion to the original
predesign.
• Review the Strategic Framework and Scoring Criteria.
1. Ensure access to an extraordinary education for all
Minnesotans:
2. Be the partner of choice to meet Minnesota’s
workforce and community needs:
3. Deliver to students, employers, communities and
taxpayers the highest value/most affordable option
• Projects might have finer developed understanding due
to Schematic Design or increased need due to timing of
the project.
• Update details: clear, concise and summarize the relevant
changes in the overall project since the project was scored,
including any new criteria.
• Format: Power point or bullets - or in a manner that is
easy to read and understand. Keep it brief
• Summarize the major program, cost, and building changes from original to
the update
• Identify actual as well as the percentage change of square footage, costs or
program scope from the original document.
• Update schedules including mid-point of construction
2. Scope of Work – note any changes:
• Vision: increased (or decreased) programs and why
• Students served and enrollment expectations
• FCI or Space Use changes
3. Academic Programs:
• Programs impacted by updated Predesign
• Proximity to other programs of this type at other campuses
• Partnerships with other campuses for these programs
4. Building Program and Diagrams
• Program summary with square footage
• Explain changes and/or additions to the original Predesign document
5. Revised Site and Building Layout/Map
• Proposed site or building map
• Floor plan (s) or elevations. Intention is not to critique the current plans. It
may be good to note highlights of the plan; i.e. additional spaces used for
students, or note an particular flexible classroom or lab space, or unique
energy efficient item, or note deferred maintenance being removed, etc.
6. Revised Project Schedule
• Construction date changes
Contact:
Gregory Ewig (651-201-1775) Gregory Ewig @so.mnscu.edu
OR Lisa Jansen (651-201- 1788) lisa.jansen@so.mnscu.edu
Please feel free to contact us if you have questions.
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7. Revised Project Funding
• Cost summary
• Previous allocated dollars
• Budgeted Inflation
Key considerations when updating a predesign (2016)
Suggestions on How to Get Started
What has changed – for example, has the campus added or subtracted programs, investigated workforce issues,
partnered with another institution, received new funding?
Identify improvements and changes in your update such as:
• Programs; growth; baccalaureate production or transfer , FYE, placement, waiting lists, etc.
•Photos; changed conditions
• Workforce changes; increases that have made your project more compelling, such as partnerships
• Alternative funding sources if the campus has increased partnerships (be specific – name company or institution
and the dollar amount estimated).
• Updated drawings; i.e. if revised wetland changed the configuration of the building indicate that change so it is
clearly understood. If the Schematic Design creates some exciting byproducts (i.e. increased student gathering
spaces or increased seminar rooms due to design) highlight those issues.
• Add any additional photos that help explain the project or the need.
• Add any pertinent information that explains the project and its current status.
Predesign Update: Examples – Project History Change
1. Example of Project History Change
Show at a glance what has changed
Project
Predesign
2014 Capital Budget Schematic Design
Request
2016 Capital Budget
Request
Classroom
Renovation
$13,500,000
$13,500,000
$12,800,000
$12,800,000
Reduced due to HEAPR
funding in 2010 and
some program changes
Number of
classrooms and
square footage
Predesign
2014 Capital
Budget Request
Schematic Design
2016 Capital
Budget request
18 classrooms and 8
offices and 2 flex
spaces - 25,000 sq ft
18 classrooms and 8
offices and 2 flex
spaces 25, 000 sq ft
18 classrooms and 8
offices and 2 flex
spaces – 25,000 sq ft
18 classrooms, 6
offices, 3 office suites
for sharing, 2 flex
spaces - 28,000 sq ft
18 classrooms, 6
offices, 3 office suites
for sharing, 2 flex
spaces –
28,000 sq ft
Predesign Update: Examples – Project History Change
1. Example of Project History Change
If there are NO changes, point that out
Project
Predesign
2014 Capital Budget Schematic Design
Request
2016Capital Budget
Request
Classroom
addition
$13,500,000
$13,500,000
$13,500,000
$13,500,000
Number of
classrooms and
square footage
Predesign
2014 Capital
Budget Request
Schematic Design
2016 Capital
Budget request
12 classrooms and 8
offices and 2 flex
spaces
12 classrooms and 8
offices and 2 flex
spaces
12 classrooms and 8
offices and 2 flex
spaces
Due to advanced
program analysis
changed to 10
classrooms, 4 seminar
spaces, 2 office suites
(for 12)
10 classrooms, 4
seminar spaces, 2
office suites
(for 12)
Predesign Update: Examples – Project History Change
1. Examples of Project History
Examples of Scope changes due to revised workforce conditions that can be documented
Predesign
Program
2014 Capital
Schematic Design
Budget Request
Current Status of
Project
2016 Capital
Budget Request
Added classroom
and offices for a
consolidated
program for Allied
Health
Added classroom
and offices for a
consolidated
program for Allied
Health
Program for Allied
Health and bioscience
10,000 sq ft plus
2,000 sq ft
renovation
10,000 sq ft plus
2,000 sq ft
renovation
Classroom addition:
cost of overall project
remained the same
and justification of
minor program
expansion of square
footage reviewed and
approved at
Schematic Design.
Since project was
vetted and approved
by OOC at SD –
changes should be
acceptable.
Due to increase of
workforce needs
documented by 2010
DEED study of 24%
growth in area and
additional scholarship
and medical
equipment funding
from medical tech
program (added
Reconfigured space to
include more
renovation for
bioscience program.
Overall funding
remained the same;
scope change to
improve project
9,000 sq ft plus 4,000
sq ft renovation
9,000 sq ft plus 4,000
sq ft renovation
Predesign
Creating an
Update:
Amendment
Examples
for 2010
– Project
Board
History
Approved
Change
Projects to be scored in 2012
1. Examples of Project History indicating overall change.
Project History changes highlighted – keep documentation simple:
Bullets assist or simple charts that explain the overall dynamic.
Predesign Update: Examples – Scope Change
2. Examples of Scope of Work with more verbiage to explain the issues
Predesign Update: Examples – Academic Program Adjustments
3. Examples of Academic Program changes in the process – often times these Schematic Design
(SD) documents explain the changes were done for the SD presentation. This info should be
noted for the 2014 scoring process.
Predesign Update: Examples – Program Changes
3. Examples of Academic Program changes in the process:
• Keep language simple
• Bullets or other reasoning assists in explanation
• Help explain the project changes and why additional design
work has improved the initial program concepts.
Predesign
Creating an
Update:
Amendment
Examples
for 2010
– Drawing
Boardupdates
Approved Projects to be scored in 2012
4. Examples of Revised Building Program/Diagram
Example: Items marked with a red “X” have been eliminated from the program from the original Predesign document.
Items with a red circle have been added or modified since the original Predesign document.
These modifications are what is submitted for 2014 capital budget .
Predesign Update: Examples – Revised building programs
4. Examples of Revised Building Program/Diagram
The space needs for this project,
originally defined in the PreDesign phase, have been refined
throughout the schematic design
phase. Some spaces increased
while others decreased, resulting
in a net reduction in square
footage of 4,900 gross square
feet from the approved PreDesign, or a net reduction of
7.9%. These reductions are a
combination of reducing the
project size to control the project
budget, and making project
components fit together into an
efficient building layout.
Predesign Update: Examples – Revised Building Programs
4. Examples of Revised Building Program in a matrix form
Predesign Update: Examples – Revised Site layout
5. Examples of Revised Site and
Building Layout/Map:
• Bullets on the left note the major
change issues of the project
• Space changes noted
• Overall budget issue noted
• Reason for change is stated - in this
case was due to the partner project
(YMCA) changing the configuration
resulting in the campus needing to
change its configuration
Predesign
Creating an
Update:
Amendment
Examples
for 2010
– Revised
BoardSchedule
Approved Projects to be scored in 2012
6. Examples of Revised Project Schedule
Slid
Predesign Update: Examples – Revised Project Funding
7. Examples of Revised Project Funding
Item and Reason for Change
Predesign
Revision for 2014
Proposal
Item
New construction costs : original 62,000 sq ft
reduced to 42,000 sq ft due to reduction in lab
space for widget program
$12,500,000
$8,500,000
Site/Infrastructure Costs – increased due to found
water main in Schematic Design
$ 1,100,000
$1,500,000
Renovation costs: original 10,000 sq ft increased
to 25,000 sq ft to accommodate new lab space
for widget program
$ 2,750,000
$4,000,000
Total with non construction costs and Inflation
$21,655,000
$18,750,000
Creating an Update for 2012 Board Approved Projects to be scored in 20124
7. Examples of Revised Project Funding
Creating an Update for 2012 Board Approved Projects to be scored in 2014
7. Examples of Revised Project Funding – it is not necessary to do this kind of side by side analysis; but
campus may want to if it will explain the changes.
IF construction costs are reduced; then campus must prove these costs are reasonable.