December 10, 2012 Facilities Master Plan Project Status Page 1 of 4

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AGENDA ITEM BACKGROUND

TO: GOVERNING BOARD

FROM: PRESIDENT

SUBJECT:

Facilities Master Plan Project Status

REASON FOR BOARD

CONSIDERATION

INFORMATION

ITEM NUMBER

D.3

BACKGROUND:

Major Projects under Construction

(see next page)

DATE

December 10, 2012

ENCLOSURE(S)

Page 1 of 4

Administrator Initiating Item:

Joe Nugent

Victoria Lewis

Academic and Professional Matter  Yes  No Final Disposition

If yes, Faculty Senate Agreement  Yes  No

Senate President Signature

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Major Projects under Construction

Health and Wellness Project

This project has been certified and closed effective August 18, 2012 with DSA.

Current Status Update:

The majority of the equipment for the building has been purchased and installed; however, there are additional items to be purchased.

Building 300 Renovation

This project has been certified and closed effective October 28, 2011 with DSA.

Current Status Update:

A majority of the equipment has been purchased and installed, including furniture and classroom computers; however, there are additional items to be purchased.

Watsonville Green Technology Center

The District and the City of Watsonville closed escrow on the purchase of the Watsonville Library on July

15, 2008. Since then, the college has demolished the building in order to construct a 14,000 sq. ft.

Community Education Center. The District received a grant for $2.5 million from Economic

Development Agency for the project, and the grant was augmented by $865,000 to help fund an upgrade to a Platinum Level LEED certified “green” building. The Division of State Architect (DSA) approved the plans in June 2010 and EDA approved the plans and specifications in July 2010. The project went to bid in August 2010. In October, 2010 the Board awarded the bid to Dilbeck and Sons and approved an augmentation to the budget of $517,000. A deductive change order for the value engineering items discussed at the October Board meeting was approved at the November Board Meeting. The District has received a generous donation from the Ley Family of $100,000 for construction to add back some of the items that were placed on hold.

Current Status Update:

This project is substantially complete with the exception of minor finishing touches as well as furniture and equipment. This project is ready to be submitted to DSA for approval. Staff is waiting for DSA approval of all change orders in order to submit for final certification from

DSA for the construction phase of the project. The remaining EDA funds in the amount of

$1.3M has been received, closing this fiscal portion of the project. The September 7, 2012 grand opening was well attended and received by the community. The LEED certification process has also been completed and the Solari Green Technology Center is now officially LEED Platinum

Certified with the U.S. Green Building Counsel.

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Building 800 STEM Remodel:

Building 800 will be fully remodeled. There are two funding sources for this project. There is a Federal

Grant (STEM Grant) from the Department of Education in the amount of $1,952,530 to fund design and partial construction. Bond funds in the amount of $1,500,000 were slated for the balance of the construction pending the engineer’s estimate.

Current Status Update:

Due to the increase in square footage to the project, the Engineer’s estimate revealed that the District should plan for a total construction cost of $3,354,294. This will require an additional $500,000 contribution from Bond funds, plus $250,000 from the Peggy and Jack Baskin Foundation and will bring the estimated total project cost to $4,202,530. This will allow for an additional 11,860 sq. ft. of space to be renovated and complete all necessary modifications to the entire 20,892 sq. ft. of the 800 building.

A gift of $894,495 was received from the Peggy and Jack Baskin Foundation in August, 2012.

$250,000 of the gift will be used to offset the additional construction costs of the project as stated above.

The project is in the Construction Documents phase and plans and specifications were approved by

DSA in September. Demolition is currently complete and construction is expected for fall 2012 through summer 2013 with classes to begin in fall 2013.

800 Bldg. Moves Phase I: Complete

The 800 building moves were initiated in December and substantially complete in the beginning of

February. This phase of the project required all administrative offices and categorical programs such as, Fast track to work, Student Job Placement, Puente and Cap to be relocated to SAC west and other programs and offices to be relocated.

800 Bldg. Moves Phase II:

The DSPS (Disabled Student Programs & Services) and the Physics Department were relocated as part of the “800 Bldg. Moves Phase II” portion of the project.

The overall budget for this portion of the work is $313,283 Measure D funds. The original project was

$248,283, but was increased $65,000 in June 2012 in order to accommodate the additional moves.

Building 600 Bio/Chem Classroom Renovation Project:

The dental hygiene program previously occupied the west end of building 600 prior to relocating to the new Health Wellness Building in 2010. This space will be designated as Biology and Chemistry classroom and laboratory space and is currently in the program planning and design phase of the project.

Awards of Informal Bids under the Uniform Construction Cost Accounting System (UCC):

By adopting the Uniform Public Construction Cost Accounting System, the Board authorized the

President or his/her designee to enter into agreements with low bidders using the informal bidding process with the provision that the successful awards would be presented to the Board as an information item. This system enables the District to 1) informally bid projects under $175,000 to prequalified contractors, 2) more efficiently and effectively manage small to medium sized projects, and 3) contract with local contractors who are deemed “qualified” bidders.

No informal bids have occurred during this reporting period.

Facilities Master Plan Major Projects

Through October 31, 2012

Projects In Process

Health and Wellness

Equipment

Building 300 Renovation

Equipment

Watsonville Green Technology

Center

Watsonville GTC Equipment

Building 800 Renovation

Building 800 Moves

VAPA Remediation

Building 600 Remodel

Planned

Substantial

Completion

Date

Spring

2011

Fall

2010

Fall

2011

Spring 2013

Fall

2013

Summer

2012

Fall

2013

Fall 2013

Funding Source

State Capital Outlay Funds

Bond Measure D only

Measure C

Measure D

Total Project

Original

Project

Budget

1,185,000

Measure D 1,105,493

Total Project 2,290,493

State Capital Outlay Funds 931,000

Measure D

Total Project

EDA Funds

Foundation

Measure D

Total Project

931,000

1,862,000

3,365,000

100,000

7,100,000

10,565,000

Total Project

STEM Grant Funds

Measure D

Donation

Total Project

400,000

1,952,530

1,500,000

-

3,452,530

248,283

1,915,130

845,605

Adjusted

Project

Budget

1,185,000

1,105,493

2,290,493

931,000

931,000

1,862,000

3,365,000

100,000

7,168,000

10,633,000

437,000

1,952,530

2,000,000

250,000

4,202,530

313,283

1,915,130

645,605

Paid to Date

867,898

1,077,348

1,945,246

758,913

758,913

1,517,826

3,365,000

100,000

7,057,849

10,522,849

237,379

266,426

49,451

0

315,877

290,175

287,390

1,485

Encumbered to Date

90,218

3,652

93,871

0

0

0

62,443

62,443

0

0

76,319

74,151

297,784

0

371,935

9,155

971,123

0

Balance

(unencumbered)

226,884

24,493

251,377

172,087

172,087

344,174

47,708

47,708

0

0

123,302

1,611,953

1,652,765

250,000

3,514,718

13,953

656,617

644,120

Contingency

118,500

110,549

229,049

93,100

93,100

186,200

336,500

10,000

716,800

1,063,300

43,700

195,253

200,000

25,000

420,253

31,328

191,513

64,561

2,760,735 2,560,735 288,875 971,123 1,300,737 256,074

Bond Measure D only 1,000,000 1,200,000 29,371 172,616 998,013 120,000

Change

Orders to date

-152,600

9,490

Paid + Enc as % of Proj

Budget

81%

98%

89%

82%

82%

82%

100%

100%

99%

100%

72%

17%

17%

0%

16%

96%

66%

0%

49%

17%

Smart Classrooms

Campus Signage

DSA Closeout

South Perimeter Road

Total Projects in Process

Completed Projects

Fall 2013

TBD

TBD

Summer

2012

Bond Measure D only 243,587 323,587 261,718 24,800 37,069 32,359

Bond Measure D only

Bond Measure C only

Total Project

323,291

61,337

140,000

323,291

61,337

140,000

275,093

36,815

119,664

0

0

939

48,198

24,522

19,397

32,329

6,134

14,000

Total 23,347,256 24,347,256 15,840,889 1,783,200 6,723,167 2,434,726

8,413

-134,697

89%

85%

60%

86%

72%

Health and Wellness Center and Sitework

VAPA Construction

VAPA Equipment

Building 300 Renovation

Completed Projects

Spring

2011

Complete

Complete

Fall

2010

State Capital Outlay Funds 10,490,000

Measure C

Measure D

Project Total

121,741

15,067,134

25,678,875

10,490,000

121,741

15,052,637

25,664,378

State Capital Outlay Funds 20,357,000

Measure C

Measure D

Project Sub-total

5,345,114

51,909,024

20,357,000

5,345,114

51,909,024

77,611,138 77,611,138

10,490,000

121,741

15,045,397

25,657,138

20,357,000

5,345,114

51,893,312

77,595,426

0

0

7,240

7,240

4,460

4,460

0

11,252

11,252

State Capital Outlay Funds 1,136,000

Measure D

Project Sub-total

Total Project

State Capital Outlay Funds

Measure C

Measure D

Project Total

1,136,000 1,136,000 0

1,126,453 1,126,453 1,126,453

2,262,453 2,262,453 2,262,453

79,873,591 79,873,591 79,857,879

1,051,000

33

1,166,000

2,217,033

1,051,000

33

1,166,000

2,217,033

1,051,000

33

1,116,963

2,167,996

4,460 11,252

0

0

0

0

0

0

0

0

49,037

49,037

107,769,499 107,755,002 107,683,013 11,700 60,289

0

0

0

0

0

1,078,021

583,784

131,186

1,792,991

100%

100%

98%

100%

11/28/2012 1 of 1

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