63
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
October 8, 2012
FROM: PRESIDENT
SUBJECT:
Facilities Master Plan Project Status
REASON FOR BOARD
CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
INFORMATION
Page 1 of 5
D.2
BACKGROUND:
Major Projects under Construction
(see next page)
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
64
Major Projects under Construction
Health and Wellness Project
This project has been certified and closed effective August 18, 2012 with DSA.
Current Status Update:
The majority of the equipment for the building has been purchased and installed; however, there
are additional items to be purchased.
Building 300 Renovation
This project has been certified and closed effective October 28, 2011 with DSA.
Current Status Update:
A majority of the equipment has been purchased and installed, including furniture and classroom
computers; however, there are additional items to be purchased.
Watsonville Green Technology Center
The District and the City of Watsonville closed escrow on the purchase of the Watsonville Library on July
15, 2008. Since then, the college has demolished the building in order to construct a 14,000 sq. ft.
Community Education Center. The District received a grant for $2.5 million from Economic
Development Agency for the project, and the grant was augmented by $865,000 to help fund an upgrade
to a Platinum Level LEED certified “green” building. The Division of State Architect (DSA) approved
the plans in June o2010 and EDA approved the plans and specifications in July 2010. The project went to
bid in August 2010. In October, 2010 the Board awarded the bid to Dilbeck and Sons and approved an
augmentation to the budget of $517,000. A deductive change order for the value engineering items
discussed at the October Board meeting was approved at the November Board Meeting. The District has
received a generous donation from the Ley Family of $100,000 for construction to add back some of the
items that were placed on hold.
Current Status Update:
This project is substantially complete with the exception of minor finishing touches as well as
furniture and equipment. This project is ready to be submitted to DSA for approval. Staff is
waiting for DSA approval of all change orders in order to submit for final certification from
DSA for the construction phase of the project. Staff is also working with Economic Development
Agency to receive the remaining grant funds and provide the necessary close out documentation
for the project. The September 7, 2012 grand opening was well attended and received by the
community.
65
Building 800 STEM Remodel:
Building 800 will be fully remodeled. There are two funding sources for this project. There is a Federal
Grant (STEM Grant) from the Department of Education in the amount of $1,952,530 to fund design and
partial construction. Fund 47 bond was slated to fund $1,500,000 for the balance of the construction
pending the engineer’s estimate.
Current Status Update:
Due to the increase in square footage to the project, the Engineer’s estimate revealed that the District
should plan for a total construction cost of $3,354,294. This will require an additional $750,000
contribution from Bond funds and will bring the estimated total project cost to $4,202,530. This will
allow for an additional 11,860 sq. ft. of space to be renovated and complete all necessary
modifications to the entire 20,892 sq. ft. of the 800 building.
A gift of $894,495 was received from the Peggy and Jack Baskin Foundation in August, 2012.
$250,000 of the grant will be used to offset the additional construction costs of the project.
The project is in the Construction Documents phase and plans and specifications were presented to
DSA in June. Demolition is currently scheduled for the fall of 2012, construction fall 2012 through
summer 2013 with classes to begin in fall 2013.
800 Bldg. Moves Phase I: Complete
The 800 building moves were initiated in December and substantially complete in the beginning of
February. This phase of the project required all administrative offices and categorical programs such
as, Fast track to work, Student Job Placement, Puente and Cap to be relocated to SAC west and other
programs and offices to be relocated.
800 Bldg. Moves Phase II:
The DSPS (Disabled Student Programs & Services) and the Physics Department were relocated as part
of the “800 Bldg. Moves Phase II” portion of the project.
The overall budget for this portion of the work is $313,283 Measure D funds. The original project was
$248,283, but was increased $65,000 in June 2012 in order to accommodate the additional moves.
Awards of Informal Bids under the Uniform Construction Cost Accounting System (UCC):
By adopting the Uniform Public Construction Cost Accounting System, the Board authorized the
President or his/her designee to enter into agreements with low bidders using the informal bidding
process with the provision that the successful awards would be presented to the Board as an
information item. This system enables the District to 1) informally bid projects under $175,000 to prequalified contractors, 2) more efficiently and effectively manage small to medium sized projects, and 3)
contract with local contractors who are deemed “qualified” bidders.
Award of Bid: B13-03 AEC VAPA Bldg 5000 Boiler Replacement
In the spring of 2012, a study was conducted to identify corrective measures related to the boiler systems
in VAPA building 5000. This study and subsequent redesign was performed by Jim Young Engineering,
Inc. which provided plans and specifications that were used to bid the work. The advertised Engineer’s
estimate for this project was $170,000; therefore, this project was bid under the “Uniform Construction
Cost Accounting System.”
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Bid proposals were received by the Purchasing Department on September 18, 2012 and five general
contractors participated in the process providing bids to the District. A blind bid opening process was
utilized for this bidding process. Of the five bidders, Mike Hinson Construction was lowest responsible
bidder in the amount of $111,500 on the base bid. Alternate bid items were provided but will not be
awarded.
Bid Results:
Contractor
Name:
Base Bid
Amount
Alternate Bid
Item
Total Bid
Amount
Michael
Wolcott Const.
Clarke Const.,
Inc.
Avila
Brothers, Inc.
$123,646
$124,099
$132,791
$144,444
$111,500
$38,929
$56,702
$50,013
$44,444
$45,000
$162,575
$180,801
$182,804
$188,888
$156,500
Cen‐Con, Inc.
Mike Hinson
Const.
Staff will contract directly with Siemens Controls in order to reduce the cost to the project and this will
eliminate the need for the “add alternate.” Despite this reduction in cost to the project the overall budget
will require an augmentation of $35,000.
The lowest responsive bid proposal received by the District is from Mike Hinson Construction, in the
amount of $111,500.
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Facilities Master Plan Major Projects
Through August 31, 2012
Projects In Process
Health and Wellness Center
and Sitework
Planned
Substantial
Completion Estimated %
Completion
Date
Spring
2011
99%
Pending DSA approval
Health and Wellness
Equipment
Spring
2011
98%
Building 300 Renovation
Equipment
Watsonville Green Technology
Center
Fall
2010
90%
Fall
2011
95%
Watsonville GTC Equipment
Building 800 Renovation
Building 800 Moves
VAPA Remediation
Fall
2013
Summer
2012
Fall
2013
3%
98%
6%
Smart Classrooms
Campus Signage
TBD
DSA Closeout
TBD
Summer
2012
99%
Total Projects in Process
VAPA Construction
Complete
100%
VAPA Equipment
Complete
100%
Fall
2010
99%
Completed Projects
10/2/2012
Paid to Date
Encumbered
to Date
Balance
(unencumbered)
Contingency
Change
Orders to
date
Total
Project % of
Budget Paid
to date
10,490,000
10,490,000
10,490,000
0
0
1,049,000
100.0%
Measure C
Measure D
Project Sub-total
121,741
15,067,134
25,678,875
121,741
15,067,134
25,678,875
121,741
14,997,742
25,609,483
0
8,240
8,240
0
61,152
61,152
12,174
1,506,713
2,567,888
100.0%
99.5%
99.7%
State Capital Outlay Funds
1,185,000
1,185,000
857,240
90,517
237,243
118,500
72.3%
Measure D
Project Sub-total
Total Project
State Capital Outlay Funds
Measure D
Project Sub-total
Total Project
EDA Funds
Foundation
Measure D
Total Project
1,105,493
2,290,493
27,969,368
931,000
931,000
1,862,000
4,079,033
3,365,000
100,000
7,100,000
10,565,000
1,105,493
2,290,493
27,969,368
931,000
931,000
1,862,000
4,079,033
3,365,000
100,000
7,168,000
10,633,000
1,075,693
1,932,933
27,542,416
758,913
768,620
1,527,533
3,705,969
3,365,000
100,000
7,059,766
10,524,766
3,652
94,169
102,409
0
0
0
0
0
0
117,613
117,613
26,148
263,391
324,543
172,087
162,380
334,467
373,064
0
0
-9,379
-9,379
110,549
229,049
2,796,937
93,100
93,100
186,200
407,903
336,500
10,000
716,800
1,063,300
97.3%
84.4%
98.5%
81.5%
82.6%
82.0%
90.9%
100.0%
100.0%
98.5%
99.0%
400,000
437,000
127,708
153,152
156,140
43,700
STEM Grant Funds
Measure D
Total Project
Measure D
Total Project
Measure C
Measure D
Total Project
1,952,530
1,500,000
3,452,530
248,283
248,283
1,915,130
845,605
2,760,735
1,952,530
2,250,000
4,202,530
313,283
313,283
1,915,130
845,605
2,760,735
237,854
24,792
262,647
285,928
285,928
251,844
180
252,024
94,345
165,481
259,826
10,308
10,308
896,681
0
896,681
1,620,331
2,059,727
3,680,058
17,047
17,047
766,605
845,425
1,612,030
195,253
225,000
420,253
31,328
31,328
191,513
84,561
276,074
Measure D
1,000,000
1,000,000
9,661
50,720
939,618
100,000
Measure D
243,587
323,587
198,998
66,050
58,540
32,359
61.5%
Measure D
Total Project
Measure C
Total Project
323,291
323,291
61,337
61,337
323,291
323,291
61,337
61,337
275,093
275,093
36,815
36,815
0
0
-
48,198
48,198
24,522
24,522
32,329
32,329
6,134
6,134
85.1%
85.1%
60.0%
60.0%
Total Project
140,000
140,000
119,389
1,214
19,397
14,000
8,413
85.3%
1,657,973
7,243,776
5,224,316
1,074,510
83.0%
583,784
100.0%
100.0%
100.0%
96.7%
98.3%
99.9%
Total
51,243,164
52,243,164
43,341,414
State Capital Outlay Funds
20,357,000
20,357,000
20,357,000
0
Measure C
Measure D
Project Sub-total
5,345,114
51,909,024
77,611,138
5,345,114
51,909,024
77,611,138
5,345,114
51,893,312
77,595,426
0
15,712
15,712
State Capital Outlay Funds
1,136,000
1,136,000
1,136,000
0
Measure D
Project Sub-total
Total Project
1,126,453
2,262,453
79,873,591
1,051,000
33
1,166,000
2,217,033
82,090,624
1,126,453
2,262,453
79,873,591
1,051,000
33
1,166,000
2,217,033
82,090,624
1,126,453
2,262,453
79,857,879
1,051,000
33
1,127,403
2,178,436
82,036,315
0
0
15,712
0
0
38,597
38,597
54,309
State Capital Outlay Funds
Building 300 Renovation
Adjusted
Project
Budget
State Capital Outlay Funds
Total Project
Building 600 Remodel
South Perimeter Road
Funding Source
Original
Project
Budget
Measure C
Measure D
Project Sub-total
1 of 1
0
0
0
0
-
105,100
3
116,600
221,703
221,703
1,078,021
1,078,021
131,186
-152,600
9,490
9,490
12.2%
1.1%
6.2%
91.3%
91.3%
13.2%
0.0%
9.1%
1.0%
131,186
714,970