Student Services Program Planning Annual Update
Department ____Student Affairs_________________________
Date _____April 29, 2013__________
Goals and Recommendations from Program Plan
List the top five goals and recommendations from the last Program Plan and indicate whether they have been met
Goals / Recommendations from six-year plan
In
progress (in
clude
projected
timeline)
IP (in progress)
Goal Met
Comments (include any modifications to goals due to
feedback, discussion and/or evaluation – refer to data when
possible)
IP
1b. Request budget augmentation $30K for
student employment.
Completed
Reevaluated
1c. Request reinstatement of Operator
Console Software $6,500.
Completed
Yes
District
2. Collect data on all categories of the
assessment data sheet.
3. Gather data on the monthly Metro Pass.
IP
IP
There has been some discussion. There is a great need for
software (AVOCATE) that will promote greater efficiency in
how we manage student data and reports.
ASCC Student Senate support remains steady and is in their
proposed budget for 13-14. We will not seek an increase
from the VP of SS but rather adjust available funding.
The software subscription has been reinstated and running
smoothly promoting efficient management of the operator
console serving the entire District.
Data collection is in progress.
1a. Request $4,000 support from VPSS
4. Develop a plan of data collection for the 2
SSLO areas not addressed.
5. Create and conduct a survey to get data
from “partner” departments for evaluation
and planning relevant to this SSLO.
Revised October 22, 2012
(identify source
of funding)
Yes
Yes
IP
IP
Data is collected and reported regularly. However, reevaluation from student leadership and administration
concludes that a significant number of students are benefiting
from the Metro Pass program. The Metro District denied a
proposal for a new bus pass program. Therefore, we will
continue with the Metro Pass program.
Data collection systems were developed and executed. All
SSLO’s were assessed and reported.
We are planning a Survey Monkey to be distributed before
the end of the spring 2013 semester.
New Goals and Recommendations Since Last Program Plan
List any new goals and recommendations identified by the department
Goal/Recommendation (include timeline)
Create a program for early identification
and early intervention, support student
success and prevent tragedy. Acquire
software for efficient management of
student files in this process.
Cost
$1,500 Set-up
$4,500 annual
software
subscription
Explanation/Evidence of Need
(indicate how this need was
assessed)
After creating the SSCT (Student
Support Conference Team) we
realized how effective the process
can be. However, we determined
that getting the appropriate
software to manage the many
student cases reviewed by the SSCT
is critical to the success of the SSCT
Status (Comment on progress of
new goals/recommendations listed
in last annual update)
There is current discussion and
evaluation of software programs
among the VP of SS, Dean of SS
and IT. Identification of the
appropriate software is near
completion. Acquiring the funding
is the next step.
SSLO/AUO Assessment Progress
In a sentence or two, describe where your department should be with ongoing assessment (what assessment you should have done in the last
year) and what was actually done. If any task was not completed, explain why.
Ongoing assessment continues in most of the areas needed for re-evaluation of the 4 SSLO’s. The survey of departments with whom we
collaborate did not take place but is now on a plan of completion before the end of the spring 2013 semester.
Fill out the Assessment Results section below.
Revised October 22, 2012
SSLO/AUO Assessment Results
List SSLO/AUO assessments, dialogues, and priorities identified as a result of your assessment below.
Attach Departmental Assessment Analysis Forms completed in the last two semesters.
Core Competency, Program
SSLO/AUO Assessed
SSLO 1
Students will access the
Welcome Center
SSLO 2
Students will complete all
requirements for club charters
and participate fully in InterClub Council (ICC).
SSLO 3
Student will conduct the
business of the ASCC Student
Senate, demonstrating proper
leadership practices.
SSLO 4
Student will complete the
appropriate process in
response to violations of the
code of conduct and the
complaint/grievance process.
Revised October 22, 2012
Date of meeting where
analysis / dialogue took
place. Example: Department
Meeting on 00/00/2012
Office meeting took place
April 29, 2013.
Office meeting took place
April 29, 2013.
Office meeting took place
April 29, 2013.
Office meeting took place
April 29, 2013.
Priorities identified for program as a result of assessment.
Discussion of student activity and data collected indicates that students
continue to access the Welcome Center as needed. A new satisfaction
survey, however, is planned for fall 2013.
While all clubs are completing their charter packets completely, not all
clubs are participating fully in the ICC. The Student Activities Coordinator
and ICC Chairperson are both contacting club ICC reps and club advisers of
their club status and required participation on the ICC. This requirement
will be enforced.
A discussion took place, reflecting on the practices of the ASCC Senate.
Meeting minutes show an efficient and productive operation consistent
with the goal of this SSLO. Priority will be placed in the training of the
newly elected student senate. Formally, this training begins during the
annual ASCC Student Senate Retreat. This has already been scheduled for
August 16, 17, and 18, 2013 at Mission Springs Christian Conference Center
in Scotts Valley, California.
Identifying, acquiring and implementing software for the efficient
management of student files will be a very high priority. The newly
developed SSCT (Student Support Conference Team) is a powerful process
with great potential. In order to make it manageable and ensure that we
are promoting student success as accessing all possible resources, we must
take the next step and install a good management system.