FACILITY PLANNING COMMITTEE
MEETING AGENDA
Monday, October 10, 2011
2:00 p.m.
BOARDROOM
Phone available for Del Norte & Mendocino call-in
1. Call Meeting to Order – 2:00 p.m.
2. New Business
2.1
2.2
2.3
Approve Minutes from September 28, 2011*
Review and Approve List of Funding Priorities*
Approve List of Prioritized Projects
3. Future Agenda Items
4. Adjourn
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REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Facilities Planning Committee
Boardroom
11:00 a.m.
September 28, 2011
DRAFT
Meeting Notes
PRESENT
Tim Flanagan, Anita Janis (phone), Ray Kingsbury, Lee Lindsey, Geisce
Ly (phone), Mike Wells, Maggie White and Lorie Walsh.
ALSO PRESENT
Joe Hash, Roxanne Metz, Keith Snow-Flamer
CALL TO ORDER
Lee Lindsey called the meeting to order at 11:05 a.m.
SUMMARY
NOTES
The summary notes from September 7 and 12 were approved as presented.
FINALIZE LIST
FOR MEASURE Q
There was discussion regarding how prioritization should be done on the
remaining Measure Q funds. The committee agreed that ADA and Safety
compliance projects with immediate need must be considered as
mandatory and cannot be deferred.
Discussion continued regarding allocations that have been made to the 11
items listed in the original bond measure. It was noted that there is no
evidence of a direct allocation of funds to some items. However, it is
possible that some funds were allocated indirectly in these areas. It is
important that each item on the list be recognized and have funds allocated
to it. There is a need to prioritize facilities that benefit instructional
programs such as athletics. Some of these facilities have not received any
modernization in the past 40 years.
It was decided that Lee will put together a list of bulleted items and send it
out to all committee members to vote on by email.
PLANNINING
AND
PRIORITIZATION
PROCESS
There was discussion regarding how the committee should move forward.
It was noted that there are currently several vacancies on the committee at
this time. Geisce Ly stated that David Maki has not been able to
participate as the Mendocino representative as he has been off work due to
illness. Maggie will contact the Academic Senate regarding faculty
appointments to the committee and Lee will contact CSEA and ASCR
regarding the need for representation from these groups.
The committee reviewed the draft of the operating agreement. Lee
suggested that the committee develop a simple high-level priority list.
Updates of the prioritization lists and consideration of future funding
sources for both capital and deferred maintenance projects need to be
done. There was discussion regarding the timeline for getting the list to the
Budget Planning Committee and the goal will be to have it completed by
January.
MEETING
SCHEDULE
It was decided that regular meetings will occur on the second Monday of
the month at 2:00 p.m. unless otherwise specified.
ADJOURNED
3:00 p.m.
SUBMITTED
lw
Facilities Planning Committee
Funding Priorities for Local Bond Funds – October 2011
1. Immediate health and safety needs and mandated requirements.
2. Relationship and relative importance to the strategic plan, facilities master plan, and
integrated planning.
3. Funding history of the unit/area. Remaining useful life of the facility/item.
4. Availability of alternatives and potential for deferral. Degree to which delay will cause
larger expenditures in the future.
5. Degree to which annual operating expenditures will be reduced as a result of approving
the request.