REDWOODS COMMUNITY COLLEGE DISTRICT Meeting of the Facilities Planning Committee Boardroom 11:00 a.m. September 28, 2011 Meeting Notes PRESENT Tim Flanagan, Anita Janis (phone), Ray Kingsbury, Lee Lindsey, Geisce Ly (phone), Mike Wells, Maggie White and Lorie Walsh. ALSO PRESENT Joe Hash, Roxanne Metz, Keith Snow-Flamer CALL TO ORDER Lee Lindsey called the meeting to order at 11:05 a.m. SUMMARY NOTES The summary notes from September 7 and 12 were approved as presented. FINALIZE LIST FOR MEASURE Q There was discussion regarding how prioritization should be done on the remaining Measure Q funds. The committee agreed that ADA and Safety compliance projects with immediate need must be considered as mandatory and cannot be deferred. Discussion continued regarding allocations that have been made to the 11 items listed in the original bond measure. It was noted that there is no evidence of a direct allocation of funds to some items. However, it is possible that some funds were allocated indirectly in these areas. It is important that each item on the list be recognized and have funds allocated to it. There is a need to prioritize facilities that benefit instructional programs such as athletics. Some of these facilities have not received any modernization in the past 40 years. It was decided that Lee will put together a list of bulleted items and send it out to all committee members to vote on by email. PLANNINING AND PRIORITIZATION PROCESS There was discussion regarding how the committee should move forward. It was noted that there are currently several vacancies on the committee at this time. Geisce Ly stated that David Maki has not been able to participate as the Mendocino representative as he has been off work due to illness. Maggie will contact the Academic Senate regarding faculty appointments to the committee and Lee will contact CSEA and ASCR regarding the need for representation from these groups. The committee reviewed the draft of the operating agreement. Lee suggested that the committee develop a simple high-level priority list. Updates of the prioritization lists and consideration of future funding sources for both capital and deferred maintenance projects need to be done. There was discussion regarding the timeline for getting the list to the Budget Planning Committee and the goal will be to have it completed by January. MEETING SCHEDULE It was decided that regular meetings will occur on the second Monday of the month at 2:00 p.m. unless otherwise specified. ADJOURNED 3:00 p.m. SUBMITTED lw