BUDGET PLANNING COMMITTEE
MEETING AGENDA
September 22, 2011
3:00 p.m.
Eureka Campus – LRC 107
Minutes
MEMBERS
PRESENT
Mary Grace Barrick, Bob Brown, Dan Calderwood, Anita Janis, Geisce
Ly (phone), Lee Lindsey, Carla Spalding, Ken Strangfeld, Steve Stratton
ALSO PRESENT
Rebecca Ashback, Robert DeCamp, Roxanne Metz
CALL TO ORDER
The meeting was called to order by committee co-chair Bob Brown
MEETING NOTES
The meeting notes from May 11, 2011 were approved as presented.
2011-12 BPC
MEETING
SCHEDULE
There was discussion regarding the 2011-12 meeting schedule and it was
decided that meetings will take place on the 3rd Wednesday of each
month at 3:00 p.m. Additional meetings and extended times may be
scheduled when necessary. The next meeting is scheduled for October
19, at 3:00 p.m., the location is yet to be determined.
PRIORITIZATION
PROCESS/LIST
Lee presented a draft of the BPC project prioritization process and a brief
history of the committee and why it was created. He suggested two
changes to the process for this year: 1) Identify a short list of required or
mandatory requests to be listed and prioritized separately from other
projects. 2) Create a clearer feedback loop and find a way to
communicate back to the functioning committees about what was funded
from their specific prioritization lists.
There was discussion regarding the committee’s planning agenda, how it
supports the district’s mission and what the committee’s focus will be.
The committee will need to focus on refining processes that will help to
identify funding priorities and sources.
The charge of the committee was reviewed and several changes were
suggested to the verbiage. One of the things that will drive the committee
will be the availability of the numbers coming from the Chancellor’s
office.
There was also brief discussion regarding committee membership and it
was noted that there currently is no Del Norte or Mendocino faculty
representation. Bob stated that he would be willing to act as liaison to the
Del Norte and Mendocino faculty if no one from those sites can be
identified to serve on the committee.
RECAP OF
FUNDED
PROJECTS FOR
2010/2011
The prioritization list for 2010-11 was reviewed and it was noted that this
is a good format for the committee to use when doing the rankings.
There was discussion regarding how the remaining Measure Q funds will
be allocated. The Facility Planning Committee has sent out requests for
project recommendations from all constituent groups which will be
prioritized and presented to the Board in November.
FEEDBACK FORM
It was suggested that a standardized form be created for the functioning
committees to use when doing their prioritization recommendations. This
would allow the BPC to receive requests in a common format that will
also be used to provide feedback to the committees regarding the status
of each recommendation.
UPDATE ON 50
PERCENT LAW
Lee reported that the calculations were done for the 50% law and the
district did not meet compliance for 2010/11. A request will be submitted
to the Chancellor’s office for an exemption for 2010/11. Precautions are
being taken to ensure the district’s compliance for 2011/12. Bob noted
that the Academic Senate is also being diligent to ensure that the district
meets the requirement for 2011/12.
ADJOURNED
The meeting adjourned at 4:15 p.m.
SUBMITTED
lw