BUDGET PLANNING COMMITTEE Wednesday, May 9, 2012 3:00 p.m. L107 Summary Notes MEMBERS PRESENT MaryGrace McGovern, Bob Brown, Solomon DeCamp, Michael Dennis, Tami Engman, Tim Flanagan, David Gonsalves (phone) Lee Lindsey, Tami Matsumoto, Carla Spalding, Steve Stratton, Lorie Walsh CALL TO ORDER The meeting was called to order by committee co-chair Bob Brown. SUMMARY NOTES The summary notes from April 18, 2012 were approved with corrections. The Final version will be posted on the BPC website. DISCUSSION MULTI-YEAR BUDGET FORECAST Lee reported that the forecast outlines best and worst case budget scenarios and what the effects will be if the tax measures do or don’t pass. For next year we will be able to maintain our 5% fund balance, however, without additional state funding or structural changes that will not be the case for 2013/14 and beyond. The district’s expenditures and mandated costs continue to increase every year e.g. benefits, contracted salary increases, increases in services and supplies. The 3-year forecast shows our problems, and now we need to work to find solutions and make the budget work. BPC ASSESSMENT FORM The BPC Assessment form http://inside.redwoods.edu/BudgetPlanning/ will be forwarded to the Institutional Effectiveness committee (IEC) as soon as possible. It will also be sent to the Accreditation Oversight Committee as evidence. There was discussion regarding language used in the assessment form and Lee noted that he would make some changes to address the concerns of the committee. It was also noted that if the Governor’s May Budget revise has severe consequences for the district the committee will convene over the summer. ACCREDITATION ITEMS Lee reported that he is working on updating Administrative Procedure “AP 6200 Budget Preparation”. He stated that in the AP the reference to “Financial Advisory Committee” will be changed to “Budget Planning Committee” and it will also include the committee’s updated charge. Bob stated that there will be a recommendation coming from the Accreditation Oversight Committee for the Business Office to produce a more “user friendly” web page. CLOSING THE LOOP There was discussion regarding the Measure Q project allocations and how the budget may need to be adjusted to deal projects coming in higher or lower than expected. The Firing Range was referenced as an example of a project coming in much higher than anticipated. ADJOURNED SUBMITTED The meeting adjourned at 4:25 p.m. lw