BUDGET PLANNING COMMITTEE (BPC)
Wednesday, April 18, 2012
3:00 p.m.
LRC 107
Agenda
1.
2.
3.
4.
5.
Call Meeting to Order – 3:00 p.m.
Approve summary notes from April 4, 2012
Budget Update
Master Plans
Review the year
Feedback
Charge
6. Closing the loop
7. Adjourn
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BUDGET PLANNING COMMITTEE
Wednesday, April 4, 2012
3:00 p.m.
L107
Summary Notes
Draft
MEMBERS PRESENT
MaryGrace McGovern, Bob Brown, Solomon DeCamp,
Tami Engman, Tim Flanagan, David Gonsalves (phone) Sharrie King,
Lee Lindsey, Tami Matsumoto, Steve Stratton, Lorie Walsh
OTHERS PRESENT
Julia Peterson
CALL TO ORDER
The meeting was called to order by committee co-chair
Bob Brown.
SUMMARY NOTES
The summary notes from March 7 were approved with changes. The
Final version will be posted on the BPC website.
DISCUSSION
BUDGET UPDATE
Lee gave a brief recap of the budget and noted that nothing is
improving at the state level. There continues to be lower than expected
revenue coming in and the state is looking at a $3B deficit.
He stated that work continues to be done on the district’s budget and
is confident that we can balance it although it may not be easy. Cuts
have been made in services and supplies and by not filling all vacant
positions. He also stated that he will email out the 3-year budget
forecast document that was presented to the board of trustees on April
3. The forecast outlines best and worst case budget scenarios and what
the effects will be if the tax measures do or don’t pass. For next year
we will be able to maintain our 5% fund balance, however, without
additional state funding or structural changes that will not be the case
for 2013/14 and beyond. The district’s expenditures continue to
increase every year e.g. benefits, contracted salary increases, increases
in services and supplies. The 3-year forecast shows our problems, and
now we need to work to find solutions and make the budget work.
There was discussion about the survey that was distributed by IEC and
according to data collected by IR only one member of the BPC
completed it. Several committee members spoke up at the table and
said that they had indeed completed the survey on behalf of BPC and
other committees that they served on. Julia stated that she will check
into this on behalf of IEC to see if there was a flaw in the survey
collection process. Bob reiterated how important it is for all
committees to document and assess the work they are doing. It’s not
enough that we’re doing the work, but the work needs to be recorded
to show evidence of our processes.
FINAL RANKING
SPREADSHEETS
There was discussion regarding the Final Ranking Spreadsheets and
the current process used to rank the needs requests. It was noted that
several changes will be made to improve the process. Bob
commended Lee for showing the linkages to the Strategic and
Education Master plans and requested that he do the same for the
Measure Q rankings. Some of the recommendations for changes
included:
Have committees filter out items that are below $5K
Identify one-time or ongoing cost (total cost of ownership) e.g.
software programs, subscriptions, equipment that requires
ongoing maintenance.
How to show that we closed the loop with Program Review
Identify possible funding sources
Discussion continued regarding the probability of funding any of these
items now that the ranking process is complete. It was noted that there
some items that may qualify for funding from Measure Q or Safety
credit funds.
RECOMMENDATION
ON 101 CORRIDOR
SITES
The committee discussed the recommendation from the Facility
Planning Committee (FPC) regarding the 101 Corridor sites which can
be viewed at http://inside.redwoods.edu/BudgetPlanning/ . Lee stated
that a Request for Proposals (RFP) will be sent out in the Eureka area
to help find an appropriate location to house the Eureka Downtown
site. The goal is to find a smaller site that can meet the scaled back
requirements of a downtown site. The district would be willing to stay
at the present location if the current lease cost could be negotiated for
a much lower rate.
CLOSING THE LOOP
The committee will meet before the end of the semester to debrief
about what was accomplished this year and how to plan for the future.
ADJOURNED
SUBMITTED
The meeting adjourned at 4:25 p.m.
lw