BUDGET PLANNING COMMITTEE (BPC)
Monday, July 2, 2012
3:00 p.m.
LRC 107
Agenda
1. Call Meeting to Order – 3:00 p.m.
2. Approve summary notes from May 9, 2012
3. Review
3.1 Development of 2012-13 budget shortfall:$550K due to recent Legislative
action and $472K unresolved pay concessions- NEED BPC recommendation
on balancing the budget
4. Discussion
4.1 State Payment Deferrals/TRAN
4.2 Late Reimbursement – State Bond Projects/Possible Suspension of Work
4.3 State Mandated Costs Reimbursement Trailer Bill
4.4 Local Bond Issuance/Draw
5. Closing the loop
6. Adjourn
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BUDGET PLANNING COMMITTEE
Wednesday, May 9, 2012
3:00 p.m.
L107
Summary Notes
MEMBERS
PRESENT
MaryGrace McGovern, Bob Brown, Solomon DeCamp, Michael Dennis, Tami
Engman, Tim Flanagan, David Gonsalves (phone) Lee Lindsey, Tami Matsumoto,
Carla Spalding, Steve Stratton, Lorie Walsh
CALL TO ORDER
The meeting was called to order by committee co-chair
Bob Brown.
SUMMARY
NOTES
The summary notes from April 18, 2012 were approved with corrections. The
Final version will be posted on the BPC website.
DISCUSSION
MULTI-YEAR
BUDGET
FORECAST
Lee reported that the forecast outlines best and worst case budget scenarios and
what the effects will be if the tax measures do or don’t pass. For next year we will
be able to maintain our 5% fund balance, however, without additional state
funding or structural changes that will not be the case for 2013/14 and beyond.
The district’s expenditures and mandated costs continue to increase every year e.g.
benefits, contracted salary increases, increases in services and supplies. The 3-year
forecast shows our problems, and now we need to work to find solutions and make
the budget work.
BPC ASSESSMENT
FORM
The BPC Assessment form http://inside.redwoods.edu/BudgetPlanning/ will be
forwarded to the Institutional Effectiveness committee (IEC) as soon as possible. It will
also be sent to the Accreditation Oversight Committee as evidence. There was discussion
regarding language used in the assessment form and Lee noted that he would make some
changes to address the concerns of the committee. It was also noted that if the Governor’s
May Budget revise has severe consequences for the district the committee will convene
over the summer.
ACCREDITATION
ITEMS
Lee reported that he is working on updating Administrative Procedure “AP 6200
Budget Preparation”. He stated that in the AP the reference to “Financial Advisory
Committee” will be changed to “Budget Planning Committee” and it will also
include the committee’s updated charge.
Bob stated that there will be a recommendation coming from the Accreditation
Oversight Committee for the Business Office to produce a more “user friendly”
web page.
CLOSING THE
LOOP
There was discussion regarding the Measure Q project allocations and how the
budget may need to be adjusted to deal projects coming in higher or lower than
expected. The Firing Range was referenced as an example of a project coming in
much higher than anticipated.
ADJOURNED
SUBMITTED
The meeting adjourned at 4:25 p.m.
lw