BUDGET PLANNING COMMITTEE Monday, July 26, 2012 3:30 p.m. L107 REVISED Summary Notes MEMBERS PRESENT Bob Brown, MaryGrace Barrick, Solomon DeCamp, Michael Dennis, Tami Engman, Tim Flanagan, Pat Girczyc, Dave Gonsalves (phone), Utpal Goswami, Anita Janis (phone), Sharrie King, Lee Lindsey, Tami Matsumoto, Keith SnowFlamer, Carla Spalding, Steve Stratton ALSO PRESENT Sue Alton, Kathy Goodlive, Joe Hash, Kintay Johnson, Lynn Thiesen, and Cheryl Tucker. CALL TO ORDER The meeting was called to order by committee co-chair Bob Brown. SUMMARY NOTES ACTION RE-BALANCING OF MEASURE Q PROJECT ALLOCATIONS The summary notes from July 2, 2012 were approved and will be posted on the BPC website. DISCUSSION DRAFT RANKINGS OF BUDGET CUTS Lee Lindsey reported that it is necessary to re-balance the Measure Q project allocations as the costs of some projects have been higher than expected. He requested that the committee make a recommendation to do so. He proposed making budget adjustments to the Old Library Seismic Retrofit and Repurpose project and also to the HRC Teaching Kitchen relocation project. There was discussion and the committee agreed to the adjustments to the Old Library project budget. but felt that Lee should meet with Jeff Cummings, Dean of Career and Technical Education before a recommendation related to the Culinary Kitchen is made. The committee reviewed the status of the HRC program and its educational effectiveness. They identified which areas of the HRC program could be maintained without the HRC kitchen and which areas of the program would be adversely affected. There was discussion regarding the draft rankings of the budget cuts and the need to identify $1M to cut from the budget. Lee will send the rankings sheet out again to obtain a final ranking. STABILITY FUNDING Lee reported that we are currently are on Stability Funding due to not meeting our enrollment cap for the 2011-12 year. We moved 156 FTES to be counted in the 2012-13 year. Every effort will be made to meet the enrollment cap for 2012-13 or be slightly above if possible. CLOSING THE LOOP In closing Lee noted that Tom Henry will be contracted as the Special Trustee to the district and to assist with our accreditation concerns. Tom Kesey will be hired as a consultant to assist with Financial Modeling as related to accreditation. ADJOURNED The meeting was adjourned at 5:00 p.m. SUBMITTED lw