REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Enrollment Management Committee (EMC)
Eureka: 7351 Tompkins Hill Road, Boardroom
Monday, September 19, 2011
1:10 p.m.
NOTES
PRESENT
Rachel Anderson, Jeff Cummings, Paul DeMark, Anna Duffy, David
Gonsalves (phone), Kathy Goodlive, Sheila Hall, Anita Janis (phone),
Allen Keppner, Pam Kessler, Mark Renner (phone),
Keith Snow-Flamer, Ken Strangfeld, Juana Tabares, Bruce Wagner
and Danny Walker.
ALSO PRESENT
Jennifer Bailey, Nick Bogdan, Melissa Ruiz, Zach DeLoach
ACTION
SUMMARY
NOTES
EMC summary notes of September 12, 2011, were approved as
presented.
ENROLLMENT
MANAGEMENT
NUMBERS
Angelina reviewed with the committee several handouts including
FTES, Headcount and Enrollment Summary, Institutional
Effectiveness Measures, Calculated Sections, and Basic Skills Math
and English progression. It was noted that the headcount is currently
remaining steady, but we could expect a drop in the next two weeks.
IR is creating an at-a-glance report that will provide comparisons
between last year’s census and this fall’s enrollment. This report will
be broken down by student demographics which may include age,
unknown, fulltime/part-time and zone of residency. It was suggested
that some data be compared to county data. It was noted that data
collected from the counties we serve can then be broken down by city
as well.
There was discussion regarding the acronyms that are used in Datatel
to identify Divisions. It was noted that faculty don’t think of Divisions
in that way and there was some confusion until further explanation
was made.
At the next meeting there will be an update on FTES which will give
us a better idea what the numbers will be for spring. There was also
discussion regarding Institutional Memory and the importance of
tracking differences from past summers.
It was also noted that Summer 2011 had a big increase in online
courses and that offerings were consolidated mainly to the Eureka
main campus and online.
The committee requested that enrollment numbers be reported by
census date, not by end of term.
INSTITUTIONAL
EFFECTIVENESS
INDICATORS
The Institutional Effectiveness Indicators were reviewed and it was
noted that over the summer they were refined and patterned after the
Strategic Planning Indicators. There was discussion regarding
tentative and targeted numbers and how some of the different
indicators were created. There was also discussion regarding the
progression from Basic Skills courses to college level courses. It was
noted that English 150 is considered a Basic Skills course and does
not transfer to the universities. However, there is confusion because
English 150 applies to some CR degrees or certificates.
The committee also discussed the cost per FTES and what the total
instructional cost is. It was asked if there is a way to get the marginal
cost and if so, how can it be updated. Discussion continued regarding
the average marginal cost with salaries and benefits which is
approximately $900 per TLU or $4,050 per calculated section. Fill
rates vs. Physical Fill rates were also discussed and whether or not
courses are being taught in appropriately sized classrooms. There was
also question regarding the new buildings and if we “right sized” the
classrooms.
It was noted that these discussions and the data collected will come
into play when we begin to develop a 3-5 year education plan.
REVISED
PLANNING
AGENDA/
SUBCOMMITTEES
Keith asked the committee to break into subcommittees to develop the
first four items on the planning agenda and then bring them back to
the entire committee for vetting.
There was question regarding the possibility to make part of the
decision making criteria how we align in our TLU allocation with
other community colleges and get some of this information from the
ARCC data. Is it possible to compare and contrast with comparable
institutions? It was suggested that ARCC data be used There was
discussion regarding what our priorities are and who it is that we can
best serve. We need to look at what can we offer to help move
students through the system and/or transfer. A review of the GE
course offerings also needs to be done.
There was also discussion regarding how TLUs are being spent in
comparison to our mission.
The following subcommittees and lead members were assigned:
1. Develop plan to allocate additional TLUs Spring/Summer
2012. Rachel Anderson (Lead), Bruce Wagner, Kathy
Goodlive
2. Develop 2011-14 EM plan. Keith Snow-Flamer (Lead), Sheila
Hall, Juana Tabares, Pam Kessler, Anna Duffy, Dave
Gonsalves
3. Recommend TLU allocation strategy for 2012-13 (Rollover
and anticipated growth funding). Jeff Cummings (Lead),
Mark Renner, Ken Strangfeld
4. Review Fall schedule blocks and develop recommendations
for improvement. Jeff Cummings (Lead), Allen Keppner,
Danny Walker, Tiffany Schmitcke.
5. Development of Committee Evaluation Rubric
Sheila Hall (Lead), Angelina Hill, Rachel Anderson
ACCJC FINDINGS
JANUARY 2011
There was brief discussion regarding Barbara Beno’s letter from
January 2011. A suggestion was made to have a policy and procedure
review for staff and faculty so that people feel better informed and
prepared for the visiting team.
It was noted that President Goswami sent out an email today to the
entire district regarding an All College Forum for all faculty and staff
on September 30 to help prepare for the ACCJC Comprehensive
Evaluation Team Visit in October.
ACADEMIC
SENATE UPDATE
50% LAW
The committee expressed concern regarding receiving a waiver to the
fifty percent law calculation for the 2010-2011 year. It was reported
that when it was presented to the board the trustees had concerns
regarding how the figures are being monitored. It was also reported
that the trustees agreed that we need to look into how the numbers are
being monitored and safeguards need to be put into place to ensure
that there is compliance in the future. It was suggested that EMC
should play a part in making sure the 50% law requirements are met.
ANNOUNCEMENTS
Keith reported that the spring schedule is in the process of being
developed.
ADJOURNED
The meeting adjourned at 2:40 p.m.
SUBMITTED
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