REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Enrollment Management Committee (EMC)
Eureka: 7351 Tompkins Hill Road, L107
Monday, April 18, 2011
1:10 p.m.
NOTES
PRESENT
Paul DeMark, Anna Duffy, Kathy Goodlive, David Gonsalves
(phone), Melissa Green, Allen Keppner, Pam Kessler, Geisce Ly
(phone), Mike Peterson, Tiffany Schmitcke, Juana Tabares, Bruce
Wagner.
ALSO PRESENT
Jolene Gates (phone), Garth Johnson, Lee Lindsey, Melissa Ruiz
(phone), Tony Sartori, Ken Strangfeld and Cheryl Tucker.
MINUTES
The minutes from the April 4, 2011 meeting were approved as
presented.
DISCUSSION
FINANCIAL AID
UNIT LEVEL CAP
Anna reported that until now we have had a 90 unit cap on students
receiving financial aid. The financial aid department is now
considering switching to a 60 unit cutoff and to review required
program units, 30 remedial units would continue to be excluded from
the cap. There was discussion regarding clarification of financial aid
requirements regarding matriculation. This item will be brought back
at the next meeting for further discussion.
ENROLLMENT
PRIORITIES
BP/AP
Cheryl reported that there is a new BP/AP team that will be reviewing
board policies and procedures. Keith asked the committee if they were
ready for the Enrollment Priorities BP/AP to go forward to the
committee. There was discussion regarding the following:
 The matriculation process
 Title V compliance
 Special programs (DSPS, EOPS)
 Programing ability to build a process to hold students
Next steps: clean this up, get legal advice and add to the next meeting
agenda as an action item.
REVISED
OPERATING
AGREEMENT
Keith asked the committee to review the recent draft of the EMC
operating agreement. He noted that he would like to simplify and
revise the agreement. He also noted that Ken Strangfeld, Director of
Accounting Services would like to be added to the committee as a
representative of the business office. There was discussion regarding
next year’s meeting schedule and it was decided that the meetings will
continue to take place on the first and third Monday’s of the month
from 1:10-2:40 p.m. Keith will make the suggested changes to the
operating agreement and bring back to the next meeting for approval.
PLANNING
AGENDA
Keith stated that we need to begin the work on the two year EM plan
and asked what we can do over the summer to begin the process?
The question arose regarding the probability of there being a drastic
change to the budget over the summer that will affect the work that
this committee has done collectively. There was agreement that if
something drastic did happen regarding the budget it would be
important to convene the committee to help deal with the issue. This
would also help to avoid a “summer surprise.” It was also noted that
the expertise of faculty members is needed in the development of
action plans.
DEREGISTRATION
PROCESS
There was discussion regarding decisions that need to be made
regarding the process and procedures to De-reg students. Kathy noted
that consideration needs to be given for fees that are charged in
advance such as dorm and childcare fees. The following concerns
were discussed:
 Effect on out-of-state students
 De – Reg for not paying health fee
 Students who don’t meet the pre-requisite
 Goal of De-reg process to minimize our financial loss
This item will be brought back for further discussion.
SCHEDULING/
CURRICULUM
APPROVAL
PROCESS
Tiffany stated that her ability to load schedules into Datatel is
impacted by the Curriculum Review committee approval process. Paul
stated that his department is also impacted by the process.
REPORTS
MATRICULATION
PROCESS &
MULTIPLE
MEASURES
Cheryl stated that she thinks there will be more to report out on these
activities after the sub-committee meeting next week.
SUMMARY OF
APRIL 8 AND 15
PLANNING
SUMMITS
Keith reported that the planning summits went well and participants
felt that that time was well spent in attending. Participants suggested
that the IEC take a stronger hand in making sure that committees are
functioning effectively and that there is a rubric for all committees to
follow. It was also suggested by participants that standardized reports
be developed and uploaded to the CR website.
FALL SCHEDULE
REPORT
It was noted that the draft of the fall schedule has been loaded into
Datatel. There is a lot that needs to be trimmed by deans and area
coordinators. Some areas are very close to where they should be but
others are way over and cuts must be made. At this time there is an
average of 55 TLUs for each of Eureka’s areas. Keith stated that he is
very concerned with the TLU overload and deans and area
coordinators must watch it closely.
Pam noted that the Humanities department is concerned with the
process used to allocate TLUs. She asked for clarification of the
process and if it was taken into account that there has been a decrease
to full time faculty in that area and TLUs are already reduced. Bruce
explained that the 2 year schedule was used to determine the TLU
allocation for each area and it was reviewed course by course. Further
discussion ensued regarding:
 How well the process worked
 Are the right courses being offered
 Who decides what course to offer
 Were there significant cuts to all programs
 Review of the fall schedule to determine were the holes are
FUTURE
AGENDA ITEMS
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ADJOURNED
The meeting adjourned at 2:50 p.m.
SUBMITTED
lw
Financial Aid Unit Level Cap
Enrollment Priorities BP/AP Action Item
Revised Operating Agreement Action Item
De-Registration Process