REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Enrollment Management Committee (EMC)
Eureka: 7351 Tompkins Hill Road, Boardroom
Monday, May 9, 2011
1:10 p.m.
NOTES
PRESENT
Anna Duffy, David Gonsalves (phone), Kathy Goodlive,
Melissa Green, Anita Janis (phone), Allen Keppner,
Geisce Ly (phone), Mike Peterson, Juana Tabares,
Keith Snow-Flamer, Ken Strangfeld, Bruce Wagner and
Danny Walker.
ALSO PRESENT
Michael Regan, Melissa Ruiz (phone) and Cheryl Tucker.
MINUTES
The minutes from the April 19, 2011 meeting were approved as
presented.
ACTION
SUMMER
CANCELLATION
PROCESS AND
DATES
The summer cancellation process was discussed at length. The first
date of potential review will be May 16.
The committee agreed that some flexibility should be built into the
process to allow for special cases should they occur. Mike gave the
example of if an AT class gets cancelled too early there will be no
option for a student in that program to find another class.
ENROLLMENT
PRIORITIES
BP/AP
Cheryl reported that she and Kathy met and one of the concerns that
they tried to address was regarding the enrollment priorities for
matriculated students. At this time it is not clear Datatel allows for
documenting if students matriculate. There are some concerns with
how the data is being entered and there is an issue regarding defaults
in the system that make it appear that all students are exempt from
matriculation. Cheryl noted that there will be further investigation
over the summer and this item will be revisited in the fall.
SUMMER EMC
WORK
After brief discussion it was decided that it is not necessary for the
entire EMC to continue to meet over the summer. However, work will
continue on two year enrollment management plan. It was agreed that
a special meeting of the EMC may be called if an emergency budget
situation should arise that requires program cuts.
REVISED
OPERATING
AGREEMENT
There was discussion regarding the revisions to the EMC Operating
agreement. It was noted that the committee will continue to meet at
the same time (1:10-2:40) on the first and third Mondays of the
month. It was suggested that a different location be secured as the
board room is an awkward location for phone participation. The
committee agreed that the revised operating agreement will stand as
presented with the noted grammatical corrections.
DISCUSSION
FALL 2011 HRC
SCHEDULING
RECOMMENDATION
Mike reported that the decision was made not to offer any culinary
(Kitchen) classes at the Arcata site in the fall as it has not had
sufficient enrollment in the recent past. There will be an effort to help
students in the HRC program shift their emphasis more to hotel
management. This was flagged by the program review committee and
identified to need revitalization or discontinuance. Community Ed
may be able to offer culinary courses that will bring in enough money
to continue at this site. Mike noted that this is not discontinuing a
program.
MATRICULATIO
N PROCESS AND
MULTIPLE
MEASURES
Cheryl reported that the Multiple Measures documentation materials
have been sent out to advisors and faculty and staff will meet to go
over training. The process should be in place after May 19.
Matriculation – until Kathy and Cheryl can work with IT to set up a
better system to track students not much can be done. It was noted that
according to a recent IR report it appeared that approximately 85
percent of students are receiving assessment even though it is not
mandatory at this time.
DEREGISTRATION
PROCESS
Kathy reported that she met last Friday with Maggie Lynch, Lynn
Thiesen, Lee Lindsey and Keith and the De-registration process is a
very complicated one and more details are yet to be ironed out. One
thing that came out of this meeting was that there must be a limited
number of staff that is allowed to override a debt on the system. There
will be a follow-up meeting later this week to continue to problem
solve the process.
FINANCIAL AID
UNIT LEVEL
Anna reported that a decision was reached by the Financial Aid
department to switch to suspension of financial aid eligibility after
students have attempted a total of 125 % of required program units.
For example, a student in a 60 unit program will have their FA
suspended at 75 units. Anna also noted that this is a recommendation
of a federal mandate.
REPORTS
SUMMER/FALL
SCHEDULE
Keith reported that Summer registration has begun and classes are
filling quickly. There will be a discussion at cabinet tomorrow to
decide if more classes will be added to the Summer schedule. Tiffany
will be sending an update and Keith will forward to the entire
committee by 4 p.m. today.
Kathy reported that she and Keith attended the CACCRAO
conference where they learned that there is an investigation into
California schools that use Datatel and how FTES are being
calculated. It was determined that calculations were based on
catalogue hours however; they should be based on weekly or daily
contact hours. Some of our classes were fine some were not. The
chancellor’s office will be training auditors on how to track daily or
weekly contact hours not catalogue hours and this will be something
that they will look for. It will also be necessary to go back and
recalculate the 320 reports that were submitted for fall and summer. It
was also noted that a portion of the problem occurred when the change
was made to a compressed calendar from 18 to 16 week semesters and
some schools are considering going back to 18 week semesters.
ADJOURNED
The meeting adjourned at 2:30 p.m.
SUBMITTED
lw