REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Enrollment Management Committee (EMC)
Eureka: 7351 Tompkins Hill Road, AD 201 (Board Room)
Monday, March 21, 2011
1:10 p.m.
NOTES
PRESENT
Paul DeMark, Zach DeLoach, Anna Duffy, Kathy Goodlive, David
Gonsalves (phone), Melissa Green, Anita Janis (phone), Allen
Keppner, Pam Kessler, Geisce Ly (phone), Maggie Lynch, Mike
Peterson, Tiffany Schmitcke, Keith Snow-Flamer, Juana Tabares and
Bruce Wagner (phone).
ALSO PRESENT
Jolene Gates (phone), Lynn Thiesen, Cheryl Tucker, Kelly Wilson
(phone), Lia
MINUTES
The minutes from the March 7, 2011 meeting were approved as
presented.
FINANCIAL AID
CONFERENCE
Lynn Thiesen provided a report out from the Financial Aid conference
she attended in Sacramento last week. She noted that it was a very
powerful and sobering experience. She also noted that her two biggest
take-a-ways from the conference were:
 The need to redefine priorities as a state, as a system and as a
college
 This is not a game, there is no hidden money
ACTION ITEMS
PRINTED
SCHEDULE
There was discussion in regards to discontinuing the printed schedule.
Kathy reported that according to results from a survey conducted
among the participants of a CCC list serve 12 districts have
discontinued a printed scheduled and those still printing a schedule are
move away from doing so. In some cases colleges are actually
charging students $1-$2 to receive a printed schedule.
Melissa noted that she presented the idea of no printed schedule to the
advisors and counselors district wide and there was a range of thought
pertaining to the printed the schedule and how it is used. She asked
that an interest based approach be used to determine the need to
continue printing a schedule.
Paul reported that many of the colleges are moving away from a
printed schedule. For printing services time is more of a problem than
cost at this time. One solution may be to print out the list of classes
available from web advisor. Geisce and Anita stated that Mendocino
and Del Norte centers would like to continue having a printed
schedule.
Next steps:
 Form a small committee with key stake holders to make an
expedient determination as to whether or not to continue
having a printed schedule.
EXTRA
MEETING
Keith asked if the committee would be willing to have an additional
meeting to address final TLUs. The committee unanimously agreed to
meet again on Monday, March 28, from 1:10-2:40 in the boardroom.
DEVELOPMENT
OF THE 2-YEAR
ENROLLMENT
PLAN
Keith stated that the IEC is about to approve indicators and forward
them to college council. He asked the committee if they were in
agreement to forward the 2 year Enrollment Plan with the indicators.
DISCUSSION
UPDATE ON
SUMMER
SCHEDULE
Keith noted that there was approximately $75,000 remaining in this
year’s budget that will go towards summer. There are between 185230 FTES for summer that will be claimed for the 2010/11 fiscal year.
There are still a few minor changes coming from the Del Norte center
but they will not affect the budget.
Geisce noted that the schedule we are seeing today is a reduction from
what was sent out 2 weeks ago. He also asked if there will be further
reductions to the summer schedule.
Keith stated that the summer task force made reductions based on past
data that showed which classes filled and which didn’t. At this time
the schedule is very tight.
Geisce and David informed the committee that students at Mendocino
are frustrated and disheartened due to the reduction of the summer
courses offered at that center. Geisce also noted that with offering
only two onsite classes it is difficult to justify keeping the Mendocino
Center open during the summer.
There was also discussion regarding how to market the summer
schedule and how to plan for summer 2012. Keith asked that everyone
review the current summer schedule as this item will be carried
forward on the next meeting’s agenda as an action item.
REVISED
BUDGET/
SECTION
ASSUMPTIONS
AND
UPDATE ON
FY 11-12
SCHEDULING
AND TLU
ALLOCATION
Keith noted that the budget assumptions for 2011/12 have changed
and there will be reductions to the number of associate faculty. There
is a need to determine the best strategy for planning the fall schedule.
Keith proposed two possible scenarios:


Base the fall schedule on a $750,000 reduction or
plan on $400,000 and cut courses if additional funding does
not come in
Keith stated that if we go with the $750,000 reduction and use our
Mission as reference we will need to be very deliberate in determining
assumptions and we may want to formulate some guidelines to move
forward with.
It was suggested that it may be best to plan the fall schedule with the
budget for the entire year in mind. It was also noted that it is getting
harder to cut sections without looking at program success which will
need to be in the future and may also be time to look more closely at
degrees and certificates that only have one or two graduates per year.
Student advising must become much more focused to reeducate
students on courses they must take to maintain their units for financial
aid. Discussion continued regarding fall 2011 and spring 2012
including the following items:

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FUTURE
AGENDA ITEMS
Fall’s enrollment is typically higher than spring’s
Student success
Enrollment priorities
Data driven decisions
Electives
Faculty overload and stipends
Site closures
Late release of fall schedule
Printed Schedule
Summer Schedule
ADJOURNED
The meeting adjourned at 2:45 p.m.
SUBMITTED
lw