REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Enrollment Management Committee (EMC)
Eureka: 7351 Tompkins Hill Road, L107
Monday, April 4, 2011
1:10 p.m.
NOTES
PRESENT
Zach DeLoach (phone), Anna Duffy, Kathy Goodlive,
David Gonsalves (phone), Melissa Green, Allen Keppner,
Pam Kessler, Geisce Ly, Mike Peterson, Tiffany Schmitcke, Juana
Tabares, Bruce Wagner and Danny Walker.
ALSO PRESENT
Garth Johnson, Melissa Ruiz (phone), Michael Regan, Cheryl Tucker
MINUTES
The minutes from the March 28, 2011 meeting were approved as
presented.
ACTION ITEMS
IBA PROCESS
PRINTED
SCHEDULE
Tiffany reported on behalf of the task force that the IBA process
worked very well and the outcome was to discontinue a printed
schedule for Eureka. Mendocino and Del Norte will continue to have
a printed schedule and will receive a handout from Tiffany instructing
them how to extract data so that they can each make their own course
schedules. There was unanimous agreement from the committee to
approve the action taken by the task force.
IEC PLANNING
SUMMIT
APRIL 8 & 15
Bruce reminded everyone that the first of two Institutional
Effectiveness Planning Summits will take place this Friday from
10:00 a.m. to noon in AT 103/104. This is an opportunity for people
from all constituency groups to come together and delve into the
effectiveness of the committee structure. An email reminder will be
sent out before Friday including CCC Confer information for those
who are unable to attend in person.
PLANNING
COMMITTEE –
SURVEY
RESULTS
It was noted that one of the common themes among the survey results
was that meetings are taking place during class times. There was
discussion regarding reinstating the College Hour and having common
time blocks for instruction throughout the district. It was also noted
that there is no easy solution to remedy the situation.
DISCUSSION
FY 11-12
SCHEDULING
AND TLU
ALLOCATION
Bruce made reference to the spreadsheet that was sent out this
morning that shows the most recent adjustments to the TLU
allocations. Most of what was added was detailed grant funded TLU
information. He also stated that the reductions came out to be a little
less than before so it looks a little better than what we had last week.
There are still questions with the allocations for Administration of
Justice and what the effect will be with Mike Wells moving back to
faculty. These reductions were sent out to the deans on March 31 and
they are trying to make further adjustments to get us where we need to
be.
There was discussion regarding what will happen next year if there is
no DOL (grant) money and we receive even less money from the
state. Mike noted that another DOL grant is being researched and
programs that are not sustainable will need to be evaluated. There was
also discussion regarding the program discontinuance policy and it
was noted that it has been hung up in College Council, but is now
moving forward slowly. Concern was expressed regarding this policy
as it will not be helpful in emergency budget situations. Moving
forward the district must be very cautious about any new program that
is established with grant funds and how the program will be sustained
when the grants funds expire.
It was also noted that the task force looked at prioritizations and the
TLU reductions were made considering courses not who taught them.
There was also discussion regarding full time faculty overloads and
the impact on associate faculty. A recommendation was made to
include the following language in the guidelines: “Avoid full-time
faculty overloads unless absolutely necessary; consider using the new
flexible associate scheduling regulations.” Bruce will speak to Keith
regarding this recommendation and the change to the chart. Revised
schedules should be coming in to Tiffany this week and she will begin
inputting them.
DEREGISTRATION
PROCESS
The de-registration process was briefly discussed regarding
advantages and disadvantages of dropping students for non-payment.
Kathy stated that the manual process that was used several years ago
was very labor intensive and there currently isn’t staff to support that
process. It was suggested that a warning be posted on web advisor
alerting students that that they may be dropped for non-payment. It
was noted that the district will be writing off a substantial amount this
year for students’ non-payment.
ENROLLMENT
PRIORITIES
AP/BP
There was brief discussion regarding the board policy and procedure
regarding enrollment priorities. The sub-committee for this policy and
procedure are trying to respond to the suggested enrollment priorities
from the Legislative Analyst’s Office (LAO). This item will be
brought back for further discussion at a future meeting.
LATE
REGISTRATION
DISADVANTAGES
TO STUDENTS
Kathy noted that the programing changes regarding fee increases and
the health fee for BOG students are being addressed by the business
office. Because of programming needs, the health fee for BOG
students will no longer be waived starting this summer. It was
originally thought that this would begin in the fall.
Geisce stated that other community colleges are having fall
registration later in summer and have a longer pre-viewing period.
Cheryl also stated that her staff would rather have priority registration
for EOPS students in June because that is when EOPS counseling staff
is available.
Continued discussion resulted in creation of a tentative schedule:
 April 8: revised schedules due from Deans
 April 29: schedule entered, checked, and proofed
 May 2: schedule viewable
 June 6: priority registration for fall begins


FUTURE
AGENDA ITEMS
Enrollment Priorities AP/BP
Guidelines for cancelling courses
ADJOURNED
The meeting adjourned at 2:50 p.m.
SUBMITTED
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