Office of Financial Management Washington State Major Project Status Report June 08, 2015 Agency Number: 699 Agency: Yakima Valley Community College Project Number: 30000121 Project Title: Palmer Martin Replacement Design Bill Reference: ESSB 5035.SL Sec 5115 Contact Name, Phone number, email: Teresa Holland Vice President for Administrative Services (509) 574-4667 tholland@yvcc.edu Project Description: The scope of the project called for the design of a new 43,879 square-foot instructional building to house art instruction, modern languages, early childhood education, and speech and communication. The project included the demolition of six obsolete buildings and the replacement of four of the razed structures in a new instructional facility. Sundquist Hall is obsolete, blocks access to the replacement facility, and will be removed but not replaced. Martin Annex will be removed to site the replacement facility and will not be replaced. Four buildings will be removed and replaced: Palmer Hall, Martin Hall, the Braeburn Building, and Records Storage. As the college waited for construction funding for this project, the project budget was reduced and the demolition of Palmer Hall was removed from the project. Fortunately, the bidding climate was favorable and the construction bid came in at a level that allowed the Palmer Hall demolition and landscape to be added back into the scope of the project as a Phase II. Project Total Cost: Phase Predesign Design Construction Other (Approp/Non Approp) Total Biennium 2005-07 2009-11 2013-15 Undetermined Appropriation R10 J29 S05 - Amount $ 43,000 $1,464,000 $19,243,000 20,750,000 Schedule: Phase I Construction Predesign Complete Start Design Bid Date Notice to Proceed 50% Complete June 2015 Budget Schedule 11/01/07 7/01/09 9/25/2013 11/4/2013 TBD Actual/Forecast 11/01/07 7/1/09 9/25/2013 10/22/2013 Variance (wks) Substantial Completion Final Acceptance 5/30/2015 6/30/15 6/1/15 Schedule: Phase II Demolition and Landscape Predesign Complete Start Design Bid Date Notice to Proceed 50% Complete Substantial Completion Final Acceptance Budget Schedule 11/01/07 7/01/09 1/20/16 2/15/16 TBD 5/29/16 6/30/16 Actual/Forecast 11/01/07 7/1/09 Variance (wks) Project Status and Discussion of Critical Path for Construction: Currently, the Palmer Martin certificate of occupancy has been issued and the final punchlist items are being completed. The next phase of this project will be to bid the demolition of Palmer Hall and landscape the Palmer Hall foot print. Contract Award History Phase I A/E Agreement Original Agreement $ 108,422.50 Amendments $ 1,585,205.70 Pending Changes $ .00 Total $ 1,693,628.20 Current Design Contingency $ .00 Construction Contract (excl. sales Bid Award Amount $12,601,000 Change Orders $ 291,624 Pending Changes $ Total $12,892,624 Current Construction Contingency $1,071,804 tax) Contract Award History Phase II A/E Agreement Original Agreement $ Amendments $ Pending Changes $ Total $ Current Design Contingency $ Construction Contract (excl. sales Bid Award Amount $ TBD Change Orders $ TBD Pending Changes $ Total $ TBD Current Construction Contingency $ TBD tax) 0.00 0.00 .00 0.00 .00 Potential for Project Cost Overruns/Claims There are currently no situations anticipated to cause project cost overruns at this time in Phase I as it is almost complete. Phase II overruns/claims will be determined after the bid process is complete and financial and contractor information is available. June 2015 Discussion of Project Quality This project followed established campus building standards, included current city and state codes, and was placed on the college campus consistent with master planning guidelines. The existing YVCC campus influenced the building’s image and materials. The final design provided an environmental-sensitive concept of “sustainable” architecture with the use of natural light, low energy consumption and organic, renewable resource materials that are energy efficient to produce and generate minimum waste. The general contractor for Phase I of this project, G.H. Moen, L.L.C., consistently produced a high level of construction quality and has constructed many of the existing older campus buildings. The college and design team were very pleased to have Moen on our project. The project grand opening was held June 2, 2015. Main Entry from the East June 2015 Lobby from the main stair landing June 2015