Civil Service Employees Council
MINUTES
Thursday, June 6, 2013 at 1:15 pm
Capitol Room – Macomb Campus
I. Roll Call – Alison Shook, Linda Wade, Stacy Dorethy, Connie Upton, Holly Fecht,
Wendi Mattson, Carla Farniok, Alisha Barnett, Kim Sedgwick, Tammy Klinedinst,
Charlene Hammond, Cara Cerullo
ABSENT: Bill Rupert, Julie DeWees, Pam Bowman, Peter Skrypkun, Karen Trusley,
Tammy Fretueg, and Jessica Lambert
II. Cara Cerullo – Western Connect
-Presents about suicide prevention training program
III. Minutes
Linda says to change to proposed by her, not Cindy.
a. Motion to approve: Stacy
b. Approved by: Carla
IV. Treasurer’s Report (Stacy Dorethy) –
a. Current month treasurer’s report. For the general account (9900770), the
beginning balance was $3,104.04. The following items posted for the month: Annual Fund Letter $461.06, Lottery Raffle Ticket Deposit $422.00, Raffle
Ticket Sales $1,34.00, 50/50 Raffle $57.00, Luncheon Reservations $163.00, HyVee Catering/Luncheon $1,313.55, Wendi Mattson/Luncheon Reimbursements
$238.33, Parking Permits/Luncheon Raffle $258.00, WESTEC
Services/Luncheon $48.00, Raffle Ticket Sales/Donation $20.00.
The current balance is $2,811.10.
b. For the scholarship account (882046), the beginning balance was $11,796.01. The
following items posted for the month: Contributions $287.74, Non-Endow
Investment Revenue $6.00. The current balance is $12,089.75.
c.
d. For the endowment fund (884046), the beginning balance was $102,515.00. The
following items posted for the month: Contributions $1,780.00
The current balance is $104,295.00.
Profit from the lunch was a little over $335
Ask about a motion to move $506 profit from lotto $ and $335 from luncheon to
scholarship fund. (Total $841.77)
i. Motion to approve: Tammy
ii. Approved by: Alison
1. All Approved
e. Motion to approve: Carla
i. Seconded by: Linda
1. All approved.
V. Director of Human Resources (Pam Bowman) – Absent
VI. Vice President for Administrative Services Report (Julie DeWees) – Absent
VII. Group Concerns –Absent
VIII. President’s Report (Wendi Mattson) – no report.
IX. Civil Service Employee of the Month (Wendi Mattson) – Employee of the Month for
June - Joan Richards (Benefits Office/HR)
X. Employee Advisory Committee Representative (Peter Skrypkun)- absent
XI. WIU Quad Cities Campus Report (Alison Shook) - Right now expect Phase II to be
completed in 2014 and to have everyone from 60th street moved there at that point. The
plans for the 60th Street building are unknown at this time.
XII. Representative Reports to Council
a. Affirmative Action Internship/University Diversity – need volunteer for
committee.
i. No volunteers at this time; Holly will see if she can find committee chair.
b. Website and IT Issues (Jessica Lambert/Holly Fecht) –
Wendi gives an update of several things Jessica has been working on- scholarship
winners, agenda, minutes, and more.
i. Need a volunteer for someone to serve on the University Information
Security Committee.
1. They typically meet on the third Wednesday (of the month at 10
am. Michael Rodriguez (Chief Technology Security Officer) heads up the Security Committee. 2. Items discussed: mostly security, risk, compliance, and disaster recovery stuff. At the moment they are working through policies on cloud computing and mobile devices.
3. No volunteers at this time
ii. Need a volunteer for someone to serve on the Technology Cabinet Committee. 1. The meetings are led by University Technology's CIO, Stephen Frazier. They meet the last Monday each month from 2:00-­‐3:00 p.m. generally in the President's Conference Room, SH 205. 2. There are representatives from areas across campus that come together to discuss what’s happening in their respective areas.
c. Training and Development (Carla Farniok) – no report
XIII. Committee Reports
a. Policy & Appeals (Bill Rupert) – absent
b. Awards and Selection - need volunteer for committee
i. Alison volunteers for committee chair
c. Constitution/Election – need volunteer for committee
i. Linda volunteers for committee chair
d. Education – need volunteer for committee
i. Alisha volunteers to chair committee
e. Fundraising (Wendi Mattson) – i. Kim volunteers as an additional chair of committee
ii. Fall raffle for lotto tickets not associated with the luncheon(September)
-­‐ Carla asks about maybe doing something to get money for general fund.
iii. Motion to do a $100 lotto raffle in September with money to support the
general fund: Holly
1. Seconded by: Alison
2. All approved.
f. Mentoring (Kim Sedgwick) –
Four new CS employees
1. Kelli Rittenhouse-Collection Specialist/Billing & Receivables
2. Tiffany Dimmick- Office Support Associate/ English &
Journalism-Writing Center
3. Alexa Ashenhurst- Office Support Specialist, Development Office
4. Sheryl Harty- Admissions/Records Representative, Graduate
Office
g. Social Events & Development (Wendi Mattson)i. Dancing with the Stars (Would have “local celebrities” to dance as a fundraiser)
-­‐No Saturdays available in March/April -­‐Stacy will check on Friday evenings to see if available. ii. Talk about scholarship and whether or not dependents of employees
should be the only ones getting the awards
1. Consensus seems to be open up regardless of whether recipient is a
dependent of an employee as long as the person is a son or
daughter of an employee.
2. Alison will talk to committee and bring back recommended
changes for the next meeting. The plan is to meet in December and
bring changes to January meeting.
iii. Need committee volunteer(s)
-­‐Stacy volunteers to co-­‐chair the committee.
h. Open Meetings Act Requirements (Linda Wade) New members have not taken training yet.
XIV. Old Business
a) Groups we represent: Linda volunteers to move to Union Rep Group. New members
can represent groups they are from for this year.
b) Sodexo was not happy we didn’t use them. Carla had to make a statement saying why
we didn’t use them. We will at least look at Sodexo for the next one.
a. Motion to approve: Stacy
i. Seconded by: Alisha
ii. All approved.
XV. New Business –
XVI. Announcements –
XVII. Meeting Adjournment –
a. Motion to adjourn: Carla
b. Seconded by: Charlene
XVIII. Next Meeting will be Thursday, August 6, 2013, at 1:15pm in Quad Cities.