Civil Service Employees Council
MINUTES
Thursday, April 2, 2015 @ 1:15 pm in the President’s Conference Room
Present – Neal Thurman, Robert O’Bear, Tammy Klinedinst, Karen Trusley, Alison Shook,
Steve Whan, Wendi Mattson, Alisha Looney, Butch Smith, Chris Staley, Debbie
Collins, Stacy Dorethy, Connie Lincoln
Non-voting members: Julie DeWees, Pam Bowman
Absent – Heather McMeekan, Gail Ault
Non-voting members: Peter Skrypkun
I. Director of Human Resources (Pam Bowman) – Pam mentioned Service Recognition
Reception will be held on April 28th. Social hour will begin at 6:30 pm, with the
actual recognition beginning at 7:00 pm. 320 employees with 10-35 years of service
will be recognized. She mentioned that a sub-committee of the merit board has been
formed to re-evaluate the state audit process.
II. Vice President for Administrative Services Report (Julie DeWees) – Julie mentioned
that we have a 2.25% reduction in our budget for the current fiscal year. Nothing is
definite for next year, but we are currently looking at alternative plans to adjust to any
budget deficit we will face.
III. Group Concerns –
a. Next meeting date – May 21st at 1:15 pm in the President’s Conference Room was
decided upon.
b. Luncheon budget – Stacy Dorethy motioned to approve a $750 budget for the
Spring Luncheon, Butch Smith seconded. All approved.
IV. March Minutes (Connie Lincoln)
a. Motion to approve: Karen Trusley
b. Seconded by: Steve Whan
i. All approved.
V. March Treasurer’s Report (Stacy Dorethy) – Wendi will be sending Thank-You’s to
those who contributed. It was suggested we consider doing a membership drive.
1. Motion to approve Treasurer’s Report: Alisha Looney
2. Seconded by: Alison Shook
a. All approved, motion carries.
VI. President’s Report (Wendi Mattson) – Report was distributed via email on March 26th.
Contact Wendi via email for a copy of the report.
VII. Civil Service Employee of the Month (Alisha Looney) –
a. A motion was made to purchase another 12 plaques: Stacy Dorethy Motioned to
approve and Alison Shook seconded the motion.
b. Heidi Ausbury is the April Employee of the Month. Her presentation will be on
April 9th at 10:30 in the Hall of Fame Room in Western Hall.
VIII. Employee Advisory Committee Representative (Peter Skrypkun) – absent
IX. WIU Quad Cities Campus Report (Alison Shook) –
a. They are adding a bike repair station by the bike path.
b. Imagination Station went very well. Next year they will be increasing the
admission numbers by 1.5.
X. Representative Reports to Council
a. Affirmative Action Internship Committee (Butch Smith) – 2 very good
candidates were interviewed and currently going through the next steps.
b. University Diversity Council (Karen Trusley) – still in final phase of campus
climate survey
c. Website and IT Issues (Connie Lincoln) – working on updating minutes,
agendas, reports & donation lists
d. Training and Development (Gail Ault) – absent
XI. Committee Reports
a. Policy & Appeals (Christine Staley) – no report
b. Awards and Selection (Alison Shook) – as of April 1st we had 0 scholarship
applicants. Deadline is 3 pm on April 17th.
c. Constitution/Election (Butch Smith) –
i. Proposed changes on handout. (Email Butch if you would like to have
an electronic version of the changes he is proposing). If you have any
suggestions and/or comments to make regarding the changes, please
email them to Butch.
ii. For our current election we currently only have three submissions.
d. Education (Alisha Looney) – no report
e. Fundraising/Social Events (Karen Trusley) –
i. Theme is Take Me Out To The Ball Game
ii. Luncheon is set for May 7th from 11:30-1:00 pm in the Mac Gym at the
Campus Rec Center
f. Mentoring (Connie Lincoln) –
i. Pamela Young – Office Support Specialist, WIU QC Administration, start
date: 3/30/15
ii. Kristena Johnson – Police Officer, Public Safety, start date: 4/6/15
iii. Bradley Huffer – Office Support Associate, Facilities Management, start
date: 4/6/15
iv. Cameron Nauman – Building Service Worker, Building Services, start
date: 3/23/15
v. Debra Nelson – Building Service Worker, Building Services, start date:
4/6/15
vi. Daniel Woldegiorgis – Building Service Worker, Building Services, start
date: 5/18/15
vii. Kaitlyn Clayton – Medical Radiographer Technologist I, Beu Health
Center, start date: 4/6/15
viii. Malinda Harris – Chief Clerk, CPEP/COEHS Advising Center, start date:
3/16/15
g. Open Meetings Act Requirements (Christine Staley) – everyone is in
compliance
h. Provost Advisory Council Report (Karen Trusley) – no report
XII. Old Business –
XIII. New Business –
a. Presidential Evaluation & Assessment – Wendi will send email
XIV. Meeting Adjournment –
a. Motion to adjourn: Stacy Dorethy
b. Seconded by: Alisha Looney
XV. Next Meeting will be: May 21st at 1:15 pm in the President’s Conference Room