Civil Service Employees Council
MINUTES
Thursday, May 2, 2013 at 1:15 pm
Capitol Room – Macomb Campus
I. Roll Call – Holly Fecht, Wendi Mattson, Linda Wade, Karen Trusley, Alisha Barnett,
Jessica Lambert, Carla Farniok, Julie DeWees, Bill Rupert, Kim Sedgwick, Stacy
Dorethy, Charlene Hammond, Alison Shook, Tammy Klinedist, and Tammy Fretueg
Absent- Hilary Churchill, Pam Bowman, and Peter Skrypkun
II. Minutes
a. Motion to approve: Karen
b. Seconded by: Wendi
III. Elections of New Officers
a. Wendi at President
i. Nominated by Bill.
ii. All approved
b. Carla at VP
i. Nominated by Wendi.
ii. All approved
c. Stacy at Treasurer
i. Nominated by Carla.
ii. All approved
d. Holly at Secretary
i. Nominated by Bill.
ii. All approved
e. Statement of Candidacy received from the following
1. Constance Upton
2. Jessica Lambert
3. Alisha Barnett
a. Bill motions to accept all candidacies
b. Karen seconds
c. All approve
f. Bill nominated Alison as chair of Scholarship Committee
i. All approve
IV. Treasurer’s Report (Carla Farniok) –
a. Current month treasurer’s report. For the general account (9900770), the
beginning balance was $2,107.11. The following items posted for the month: DPS
- Scholarship Flyer: $51.90, Raffle Ticket Deposit: $92.00, Lottery Raffle Ticket
Deposit: $124.00, Luncheon Reservation Deposit: $243.00, Luncheon
Reservation Deposit: $171.00, VPC - Rocky Cut Out: $37.75, Luncheon
Reservation Deposit: $567.00, and DPS - Envelopes for Endowment Mailing:
$110.42. The current balance is $3,104.04.
b. For the scholarship account (882046), the beginning balance was $11,460.27. The
following items posted for the month: Contributions: $312.74, Non-Endow
Investment Revenue: $13.00, Raffle Ticket Sales: $10.00. The current balance is
$11,769.01.
c. For the endowment fund (884046), the beginning balance was $102,515.00. The
following items posted for the month: No activity this month. The current balance
is $102,515.00.
i. Motion to approve: Stacy
ii. Approved by: Karen
iii. All approved
d. Vote on clocks for outgoing members: (May get something else, but will go with
$40 limit)
i. Motion to approve: Linda
ii. Approved by: Carla
iii. All approved
e. Lottery tickets for luncheon raffle There was some discussion about buying a
couple $5 tickets and tickets of differing values.
V. Director of Human Resources (Pam Bowman) – Absent VI. Vice President for Administrative Services Report (Julie DeWees) – Julie talks about
estimated 5% state budget reduction. She also talks about pension reform still out there
with lots of unknown information. Cindy asks why President Thomas announced support
of pension bill and not rehiring retirees. Julie replies “this is her opinion,” but signing the
plan showed the university would input some $ and not short costs to employees or
commit to positions (both faculty and staff) that have not been filled. Alison asks about 4day weeks in the summer, and Julie said not at this time.
VII. Group Concerns –. none
VIII. President’s Report (Bill Rupert) – Nothing to report IX. Civil Service Employee of the Month (Wendi Mattson) – Annette Hamm in Faculty
Senate X. Employee Advisory Committee Representative (Peter Skrypkun)- absent
XI. WIU Quad Cities Campus Report (Alison Shook) – Nothing to report but has a
question. Western Walks in QC on the same day and asks if we could mention to HR.
XII. Representative Reports to Council
a. Affirmative Action Internship/University Diversity - (Hilary Churchill) –
Absent and we will need a new volunteer to serve on this committee.
b. Website and IT Issues (Jim Buffalo/Holly Fecht) –
i. Need a volunteer for someone to serve on the University Information
Security Committee? We meet every second or third Wednesday (I
believe) of the month at 10 am.
ii. Jessica volunteers-Holly will let Mike know
c. Training and Development (Carla Farniok) – No report
XIII. Committee Reports
a. Policy & Appeals (Bill Rupert) –
No report
b. Awards and Selection Hilary Churchill) – Bill reported that the following nine
people were selected to receive scholarship for the next school year:
1.
2.
3.
4.
5.
6.
7.
8.
9.
Hamm, Alexandria*
Elder, Taylor
Johnson, Kasey
White, Kelsey
Slater, Renee
Thomas, Ashley
Hare, Morgan
Ackers, Caleb
Ackers, Kimberly
c. Constitution/Election (Jim Buffalo) –
Bill indicated a person (JoAnn Hairston-Jones) wanted to be on University Theme
Committee…we have two spots and only one is filled so Bill would like to allow
her to join and report to us.
1. Bill Motion
2. Carla Seconds
a. All approved.
d. Education (Hilary Churchill) – absent
e. Fundraising (Wendi Mattson) – Will have sign up bid sheet to get Rocky in your office (announced at luncheon).
Wendi is looking forward to new ideas in the fall
f. Mentoring (Kim Sedgwick) – The following are new employees:
Amy Poffenberger, Office Support Specialist (Business Advising Center)
Christopher Martin, Engineering (facilities management)
g. Social Events & Development (Hilary Churchill/Wendi Mattson)- Wendi will
be there at 8 am with Bill. They will need helpers with sign-in table, selling
tickets, keeping lids on warmers, etc.
h. Open Meetings Act Requirements (Linda Wade) - New members need to take
open meeting act training. Linda asks people not to “reply to all” to constitute a
meeting.
XIV. Old Business - None.
XV. New Business –
a. Election of new members- none
b. Discuss July Meeting- possibly cancel and move August to QC
i. Motion-Bill
ii. Seconded- Wendi
All approved, motion carries
XVI. Announcements – None.
XVII. Meeting Adjournment –
a. Motion to adjourn: Bill
b. Seconded by: Carla
XVIII. Next Meeting will be Thursday, June 6, 2013, at 1:15pm in the Capital Room of the
University Union.