476220 Secretary, Texas Literacy Initiative
Job Title: Secretary,
Texas Literacy Initiative
Reports to: Assistant Director, Texas Literacy Initiative
Dept/School: Curriculum and Instruction
Wage/Hour Status:
Pay Grade:
Date Revised:
Daily, Exempt
306
February 28, 2012
Primary Purpose
Assists personnel with general clerical duties, data collection, budget monitoring, and completion of reporting requirements.
Qualifications
Education/Certification
High School Diploma or GED
Special Knowledge/Skills
 Passing scores on district’s clerical tests

Knowledge of computer technology and data entry including word processing and spreadsheets

Strong organization, communication, and interpersonal skills

Knowledge of general budgeting and accounting principles

Ability to work independently with minimal supervision
Experience
Three years related experience
MAJOR RESPONSIBILITIES AND DUTIES
1.
Responsible for staying abreast of updates on rules and regulations on the TLI grant.
2.
Prepares monthly grant reconciliations.
3.
Research status of all grant payouts.
4.
Ensures payments made under the grant are in compliance with the application and the objectives of the funder.
5.
Tabulates and posts statistical or numerical data to records.
6.
Maintains the accounting and budgeting of the grant.
7.
Maintains and organizes file records for preparation of internal and external audits.
8.
Provides reports and prepares correspondence.
9.
Maintains optimal level of accuracy for assigned work to ensure compliance with established policies and procedures.
10.
Set up filing records in accordance with policies and procedures.
11.
Assists TLI personnel on grant concerns.
12.
Responsible for gathering documentation to prepare invoices to outside agencies.
13.
Responsible for distribution of all correspondence to all departments and campuses.
14.
Prepares financial management reports.
15.
Assists the personnel with all clerical duties.

476220 Secretary, Texas Literacy Initiative
Supervisory Responsibilities
None
Equipment Used
Personal Computers, printer, fax machine, copier, adding machine, and calculator, laminators, handheld technology, scanner, in-focus projector, overhead projector, and digital camera
Working Conditions
Mental Demands/Physical Demands/Environmental Factors
Works with frequent interruptions; maintains emotional control under stress; repetitive hand motions, prolonged use of computer.
Terms of Employment
221 days; salary to be established by the Board of Trustees
*Note: This position is grant funded and is approved on an annual basis.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Approved: _____________________________________________________________
Job Title: _____________________________________________________________
Date: _________________________________
Approved: _____________________________________________________________
Job Title: _____________________________________________________________
Date: _________________________________
My supervisor has reviewed this job description with me and has provided me a copy.
Employee: ______________________________________________
Date: __________________________________
The El Paso Independent School District does not discriminate in its educational programs or employment practices on the basis of race, color, age, sex, religion, national origin, marital status, citizenship, military status, disability, genetic information, gender stereotyping and perceived sexuality, or on any other basis prohibited by law. Inquiries concerning the application of Titles VI,

476220 Secretary, Texas Literacy Initiative
VII, IX, and Section 504 may be referred to the District compliance officer, Patricia Cortez, at 230-2033; Section 504 inquiries regarding students may be referred to Cecilia Whiteman at 230-2836.
El Distrito Escolar Independiente de El Paso no discrimina en los programas de educación o en prácticas de empleo usando el criterio de raza, color, edad, sexo, religión, origen nacional, estado civil, ciudadanía, estado militar, discapacidad, información genética, estereotipo sexual o sexualidad percibida, u otra práctica prohibida por la ley. Preguntas acerca de la aplicación del título VI, VII o IX, y la Sección 504 pueden ser referidas al oficial del distrito, Patricia Cortez al 230-2033; preguntas sobre 504 tocante a estudiantes pueden ser referidas a Cecilia Whiteman al 230-2836.