426040 Director Secretary- Fine Arts
Job Title:
Secretary to Director
Wage/Hour Status: Hourly, Non-Exempt
Reports to:
Director
Pay Grade:
306
Dept/School: Fine Arts
Date Revised:
October 24, 2014
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Primary Purpose
Work under minimal supervision to support department director in matters pertaining to assigned
location. Provide clerical support to staff.
Qualifications
Education/Certification
High School diploma or GED
Special Knowledge/Skills
 Passing scores on District’s clerical test
 Excellent organization, communication, public relations, and interpersonal skills
 Ability to record and transcribe minutes of meetings
 Knowledge of computers and software applications
 Experience in receiving and receipting monies
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Experience
Three years related experience
Major Responsibilities and Duties
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Assists with the processing and receiving of travel documents and applicable documents for Fine Arts
sponsored events
Performs routine typing tasks to generate department documentation, records, and correspondence.
Maintains, organizes, and files department records.
Monitors the department communication center by answering telephones, directing calls, and receiving
messages.
Assists the Director with the production of reports and documents.
Receives and distributes department mail.
Maintains an optimal level of accuracy for assigned work to ensure compliance with established
policies and procedures.
Works independently receiving a minimum of detailed supervision guidance.
Schedules appointments and maintains a calendar for the department.
Coordinates specific work requiring the participation of other departments.
Provides reports, correspondence and verbal assistance to school officials.
Provides instructions to other employees under the supervisor’s direction.
Assists with coordination and preparation of material for District-wide Fine Arts events.
Supervisory Responsibilities
Supervises assigned personnel
Equipment Used
LAN Computers, printer, fax machine, copier, typewriter, adding machine, scanner and calculator
426040 Director Secretary- Fine Arts
Working Conditions
Mental Demands/Physical Demands/Environmental Factors
Works with frequent interruptions; maintains emotional control under stress; occasional prolonged and
irregular hours; repetitive hand motions, prolonged use of computer.
Terms of Employment
221 days; hourly rate to be established by the Board of Trustees
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not
an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Approved:
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Job Title:
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Date:
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Approved:
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Job Title:
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Date:
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The El Paso Independent School District does not discriminate in its educational programs or employment practices on
the basis of race, color, age, sex, religion, national origin, marital status, citizenship, military status, disability, genetic
information, gender stereotyping and perceived sexuality, or on any other basis prohibited by law. Inquiries
concerning the application of Titles VI, VII, IX, and Section 504 may be referred to the District compliance officer,
Patricia Cortez, at 230-2033; Section 504 inquiries regarding students may be referred to Verna Ball 230-2829.
El Distrito Escolar Independiente de El Paso no discrimina en los programas de educación o en prácticas de empleo
usando el criterio de raza, color, edad, sexo, religión, origen nacional, estado civil, ciudadanía, estado militar,
discapacidad, información genética, estereotipo sexual o sexualidad percibida, u otra práctica prohibida por la ley.
Preguntas acerca de la aplicación del título VI, VII o IX, y la Sección 504 pueden ser referidas al oficial del distrito,
Patricia Cortez al 230-2033; preguntas sobre 504 tocante a estudiantes pueden ser referidas a Verna Ball 230-2829.