416680 Campus Business Agent High School
Job Title:
Campus Business Agent HS
Wage/Hour Status: Hourly, Non-Exempt
Reports to:
Principal/School Auditor
Pay Grade:
306
Date Revised:
November 29, 2012
Dept/School: Assigned Campus
Primary Purpose
Works under the supervision of the principal and school auditor to collect, disburse, and control the
school funds in the manner prescribed by the standard operating procedures manual.
Qualifications
Education/Certification
High school diploma or GED certificate
Special Knowledge/Skills
 Passing scores on the District’s clerical tests
 Knowledge in bookkeeping
 Knowledge in reconciling accounts and statements
 Knowledge in preparation of financial statements
 Knowledge in receipting and depositing money
 Strong organizational, communication and interpersonal skills
Experience
Three years related experience
Major Responsibilities and Duties
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Writes receipts and deposits money collected in the areas of fund-raisers, yearbook, textbook, tuition,
and instructor rentals.
Prepares all disbursements for the school and maintains accurate records of such transactions.
Handles all financial correspondence.
Maintains up-to-date post lists in the journal and general ledger.
Prepares the monthly bank reconciliation and trial balance.
Maintains control of the treasury fund accounts and processes a report to the Central Office.
Provides the agency fund accounts with a monthly statement of receipts and disbursements.
Collects all returned checks.
Ensures that fund raising activities are completed in a timely manner and that a financial recap is
prepared for each activity.
Provides fund raising training to campus staff (coaches, directors, sponsors, etc.).
Maintains accurate record of all certificates of deposit and recalculates the interest earned on matured
securities.
Maintains a current cash balance to include all debit and credit memos.
Maintains an accurate record of all shop fees and inventories.
Maintains and follows a current standard operating procedures manual.
Generates and verifies requisitions for expenditure approval.
Produce a sales tax report by calculating tax owed from cash receipts.
Supplies postage and process school mail.
Coordinates the financial aspects of school sponsored athletic events.
416680 Campus Business Agent High School
Equipment Used
LAN computers, printer, fax machine, copier, typewriter, adding machine, and calculator.
Physical and Mental Job Requirements
Mental Demands/Physical Demands/Environmental Factors
Maintains emotional control under stress, works with frequent interruptions. Occasional prolonged
and irregular hours. Prolonged use of computer, repetitive hand motions.
Terms of Employment
221 days; hourly rate to be established by the Board of Trustees
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not
an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Approved:
_____________________________________________________________
Job Title:
_____________________________________________________________
Date:
_________________________________
Approved:
_____________________________________________________________
Job Title:
_____________________________________________________________
Date:
_________________________________
My supervisor has reviewed this job description with me and has provided me a copy.
Employee:
______________________________________________
Date:
__________________________________
The El Paso Independent School District does not discriminate in its educational programs or employment practices on
the basis of race, color, age, sex, religion, national origin, marital status, citizenship, military status, disability, genetic
information, gender stereotyping and perceived sexuality, or on any other basis prohibited by law. Inquiries concerning
the application of Titles VI, VII, IX, and Section 504 may be referred to the District compliance officer, Patricia
Cortez, at 230-2033; Section 504 inquiries regarding students may be referred to Cecilia Whiteman at 230-2836.
El Distrito Escolar Independiente de El Paso no discrimina en los programas de educación o en prácticas de empleo
usando el criterio de raza, color, edad, sexo, religión, origen nacional, estado civil, ciudadanía, estado militar,
discapacidad, información genética, estereotipo sexual o sexualidad percibida, u otra práctica prohibida por la ley.
Preguntas acerca de la aplicación del título VI, VII o IX, y la Sección 504 pueden ser referidas al oficial del distrito,
Patricia Cortez al 230-2033; preguntas sobre 504 tocante a estudiantes pueden ser referidas a Cecilia Whiteman al 2302836.