Human Resources
226 Kimball Building • Rexburg, ID • 83460-1670 • Phone: (208) 496-1700
Updated 1/29/2014
New Employee Checklist (For all full-time and part-time employees—Not all items are applicable for adjunct or temporary employees)
EMPLOYEE ASSIGNMENTS
SUPERVISOR AUTHORIZATIONS (If Applicable)
Employment Paperwork: Complete at Human Resources,
226 Kimball, ext. 1700
□ Personnel Action Request (PAR)
□ W-4 (Employee’s Withholding Allowance)
□ I-9 (Employment Eligibility Verification)
□ Direct Deposit (www.byui.edu/financial-services)
□ Employee Dependents (Net ID Form)
□ Acknowledgement of Conditions of Employment
□ Employee Information Usage Agreement
□ Conflict of Interest Disclosure Statement
□ Work-Related Injury Reporting Procedure
New Employee Orientation: Includes a benefits orientation for
full-time employees; Human Resources, 226 Kimball
Network ID (Net ID): A Net ID allows access to the university
network (e-mail, calendars, policies, payroll notification,
personal account, etc.); Human Resources, 226 Kimball
Keys: Request supervisor approval for keys online at
www.byui.edu/university-operations/facilities-management.
Keys can be picked up at Locks & Keys, 82 Physical Plant, ext.
2551
Employee Picture: Schedule appointment for an official
employee picture with Jeff Smith, 350C McKay, ext. 7232
BYU-Idaho I-Card: Receive employee identification at the
I-Card Office. Request a PROX card. 130 Kimball, ext. 1931
Fire & Safety Training: Take required training at
http://www.byui.edu/university-operations/security-andsafety/fire-safety
Parking Permit: Receive a free faculty/staff permit at Parking
Services, 150H Kimball, ext. 3030
Privacy Training: Within 24 hours of starting, new employees
receive an email with instructions for completing the online
Privacy Training (Direct questions to Human Resources, 226
Kimball, ext. 1700; http://www.byui.edu/humanresources/training-and-development/compliancetraining/information-privacy-training)
Accounting: Approve cash fund and signature authority;
Accounting Office, 130 Kimball, ext.1900
I-Series/AS400 or Faculty Web Access: Employees complete
the online Privacy Training; then supervisors receive and email
requesting approval for any expanded system access. (Direct
questions to Human Resources, 226 Kimball, ext. 1700)
Keys: Approve email request generated by employee;
Locks & Keys, 82 Physical Plant, ext. 2551
Credit Cards or Purchasing Cards: Authorize cards through
Valerie Gutierrez, 290 Kimball, ext. 1901
Long Distance Calling Cards: Authorize cards through
Peggy Gibson, 130 Kimball, ext. 1921
SUPERVISOR ASSIGNMENTS
Dress & Grooming: Review appropriate dress standards for
employees and any specific requirements for the work area or for
special assignments.
Safety: Review the work area, including exits and safety/first aid
stations or supplies; provide safety training for work tasks.
Job Description: Review specific job responsibilities and
departmental practices and procedures.
Time & Attendance: Review leave policies, time and attendance
reporting practices, and availability of payroll notification. at
www.byui.edu/financial-services.
Recommend to Drive for Job: Contact Kay Hilton, ext. 2561
INFORMATION & CONTACTS
Benefits: Deseret Mutual Benefits Administrators (DMBA) at 1800-777-3622 or www.dmba.com; or contact TJ Ashment,
Benefits Coordinator, Human Resources, ext. 1711.
BYU-I University Store: Manwaring Center, ext. 3401;
Employees receive a 10% discount (normal exclusions apply).
Cell Phones: Sign an agreement at the Accounting Office, 130
Kimball; services at the BYU-I University Store Sprint kiosk.
Communication Tools: BYU-Idaho style guides and templates
available at www.byui.edu/university-communications.
Computer Support: Call the HelpDesk at ext.9000 or see
www.byui.edu/help-desk/
Copy & Printing Services: See http://www.byui.edu/universityservices/print or http://www.byui.edu/universityservices/print/express-printandcopy.
Events Tickets: Employees receive discounted price,
information available at
tickets.byui.edu/user_pages/event_listings.aspx
Fitness & Recreation Facilities: Offered at the Hart Building,
ext. 7481, or see
http://www.byui.edu/activities/resources/exercise-facilities-andplay-fields/hart-building.
Mail Services: Call ext. 2630 or find more information at
http://www.byui.edu/university-services/surplus-sales/mailservices.
Policies & Procedures: See http://www.byui.edu/humanresources/resources-for-employees; click on Policies &
Procedures and use secure log-in to view
Software Training: Enroll in workshop or schedule appointment
with Academic Technology, 321 McKay, ext. 7200
Telephone Services: See
http://www2.byui.edu/VOIP/contacts.htm or call the HelpDesk at
ext. 9000
Travel Office: Ext. 2340; information and forms at
http://www.byui.edu/financial-services/travel
Vehicle Services: A rental request (business only) form is
available at https://web.byui.edu/FleetServices/VehicleRentals/.