Ref. No. CTM-19/2012-13
Dated : 17.12.2012
Subject:- Procurement of Chlorpyriphos Technical 94% a.i. min for our Bathinda
& Udyogamandal Unit.
We are in urgent need of 13 MT ( 6.500 MT each) Chlorpyriphos Technical 94% a.i.
min. as per BIS specification.
Please submit your most competitive offer for 13 MT
Chlorpyriphos Technical 94% a.i. min for our Bathinda & Udyogamandal
unit
alongwith price break up like Basic Price, Excise Duty, Sales Tax, Freight, Insurance,
Discount and Credit / Payment terms etc. in our price bid proforma. Your offer should be
valid for min. 15 days from the date of opening the bids for acceptance. You are
requested to enclose copy of CIB registration certificate alongwith your sealed offer. An
amount of Rs. 30,000/- for EMD must submit alongwith Price bid. Offer without
EMD shall not be considered.
Your sealed offer duly superscribed as “Offer for Chlorpyriphos Technical 94% a.i.
min due on 28.12.2012” must reach to Commercial Manager, Hindustan Insecticides
Limited., SCOPE Complex, 2nd Floor, Core-6, 7 Lodi Road, New Delhi-110003 upto
2.00 PM on 28.12.2012.
Sealed offers shall be opened at 2.30 PM on same day i.e.
28.12.2012 in the presence of bidders who choose to be present.
For further detailed terms & conditions, price bid format, please visit our website
www.hil.gov. in (CTM-19/ 2012-13).
Please note that HIL reserves the right to accept / reject any or all offer without assigning
any reason for the same whatsoever it may be.
Thanks & Regards,
( A.K. Shrivastava )
Commercial Manager
Annexure-I
GENERAL TERMS & CONDITIONS
1.
INCOMPLETE TENDER OR LATE TENDER: Tenders received late, unsealed or without
superscription or incomplete in any other respect are liable to be rejected. For such cases the
decision of the tender opening committee constituted by HIL management will be final.
2.
SUCCESSFUL TENDERER: The successful tenderer shall be informed of the intention of
HIL to award the work through letter of intent/ Purchase Order before the date of expiry of
the validity of the tender.
3.
PRE-DESPATCH INSPECTION: HIL reserves the right to undertake pre-despatch
inspection of any or all items at the works of the tenderer and therefore the contractor shall
have to intimate HIL before despatch of any item. Any such inspection shall however not
absolve the tenderer, of his responsibility for the guarantee of the sample.
4.
QUALITY OF MATERIAL/EQUIPMENT/SERVICES: The supplies made must be strictly
in accordance with the laid down specification of the tender. Supplies deviating from the
specification shall be liable to be rejected by HIL at its sole discretion.
5.
DESPATCH INVOICE: Alongwith each consignment a detailed packing list and invoice
should be sent to the concerned unit (Excise invoice/gate pass etc.) to enable HIL to claim
CENVAT.
6.
PAYMENT: Our Normal Payment term is 60 days from the date of receipt and approval of
the material by our respective Unit through Cheque. The evaluation of price will be made
taking 60 days credit as a yard stick.
7.
LIQUIDATED DAMAGE: Any breach of the terms of the purchase order contract including
timely completion of the order as per the schedule and to the satisfaction of HIL as per
specification and scope of work laid down, in full or in part that would put HIL to loss HIL
shall have right to impose a liquidated damages @ ½% of the total value for every week or
part thereof of delay, subject to a maximum of 5% of the total order value for such failure to
comply with the terms and conditions of the Purchase Order.
8.
RISK PURCHASE: In the event of failure or delay on the part of the supplier to fulfil his
obligation in the execution of the order/contract to HIL’s satisfaction, HIL shall have the right
to terminate the order/contract and make necessary alternate arrangements for completion of
the order/contract through other means at delinquent suppliers risk and cost. In such an event
the earnest money deposit will be forfeited without prejudice to HIL’s right to claim
compensation from supplier for the loss incurred by HIL as a result of supplier’s failure to
fulfill his obligation under the contract/order conditions. The damages so claimed by HIL
will be in addition to the liquidated damages recoverable by HIL as mentioned in our
liquidated damage clause. The supplier shall have no claim for compensation for any loss
that may accrue from any material he might have collected or engagements, he may have
entered into on account of the order/contract.
SIGN OF AUTHORISED SIGNATORY
NAME OF SIGNATORY __________
FIRM’S NAME _________________
SEAL ________________________
Date ___________
Contd…2.
.. 2 ..
9.
SHORTAGE: No shortage is admissible as the supply is on FOR basis. The net weight of
material at HIL’s Weigh Bridge shall be taken as final.
10.
INCREASE OR DECREASE IN THE SCOPE OF SUPPLY: The quantity shown in the
tender is only approximate and the quantity is to be lifted in Lot / staggered manner based on
the requirement of the production unit. The payment will be made on the basis of actual
receipt of the approved quantity by the HIL unit.
11.
A challan in triplicate giving full details of each consignment should be sent to concerned unit
of Hindustan Insecticides Ltd. The challan should give full reference of the order number
against which supplies are sent.
12.
LOSS/DAMAGE to HIL’s property due to the negligence or commission of the contractor or
his personnel working at the premises of HIL will have to be made good by the
contractor/supplier.
13.
During the pendency of order no revision of price shall be entertained. Price breakup should
be shown distinctly in the Price Bid.
14.
Price offered by the tenderers shall remain firm during the validity of order from the date of
issue of LOI/Placement of order as the case may be.
15.
Transit Risk & Insurance: - Transit insurance, if any, should be arranged by the supplier at
their cost since the material is to be supplied on F.O.R. our Stores basis.
16.
While evaluating the lowest bidder discounts such as prompt payment discount or
discount on particular day of payment and quantity discount would not be taken into
account.
17. FORCE MAJEURE: If the execution of the work by the successful tenderer is delayed beyond
the stipulated period given in the purchase order as a result of outbreak of war, acts of God,
fire, flood and earth quakes, strikes, riots or acts of nature the supplier shall not be held
responsible for such delay and HIL and the supplier shall immediately consult with each other
to determine the measures to be taken.
The Supplier shall have to provide proof of existence of such condition of force majeure as
stipulated above to entire satisfaction of HIL duly certified by an appropriate authority as
required by HIL in the event of enforcement of the force majeure clause to justify the delay in
execution of the work. The supplier shall not be allowed to sublet or assign the work awarded
hereunder to any other party unless approved by HIL in writing.
SIGN OF AUTHORISED SIGNATORY
NAME OF SIGNATORY __________
FIRM’S NAME _________________
SEAL ________________________
Date ___________
Contd…3.
.. 3 ..
18.
ARBITRATION/CONCILIATION: All disputes and differences arising between the parties
in respect of the order/contract or breach thereof will be decided by a sole arbitrator appointed
by Chairman & Managing Director, HIL. The Arbitration is to be proceeded under the Indian
Arbitration Act and the rules framed thereunder. The decision of the arbitration will be
binding to all parties to proceedings and the laws applicable will be Law of India. The venue
for arbitration shall be Delhi.
19.
LEGAL JURISDICTION : Dispute, if any, arising out of supplies made against purchase
order for Bathinda and Udyogamandal Unit shall be subject to the jurisdiction of Bathinda,
(Punjab) and Cochin, (Kerala) Courts respectively for all legal matters pertaining to the
Purchase Order, as the case may be.
For HINDUSTAN INSECTICIDES LTD.
Commercial Manager
We hereby confirm that the above terms & conditions are acceptable to us.
AUTHORISED SIGNATORY
NAME & DESIGNATION _________
FIRM’S NAME ________________
Rubber stamps & address of tenderer.
Date ___________
Address of our units
Bathinda
Hindustan Insecticides Ltd.,
A-4 Industrial Growth Centre,
Mansa Patiala Road,
Bathinda- 151001, Punjab.
Telefax: 0164-2430099.
E.mail:hilbathinda@gmail..in
Udyogamandal
Hindustan Insecticides Ltd.,
Eloor, P.O. Udyogamandal,
Alwaye, Kerala-683501.
Tel: 0484-2545217
Fax: 0484-2545464
E-mail: hiludl@data.in
I
H
L
Annexure-II
PROTECT TO PROSPER
1.
HINDUSTAN INSECTICIDES LIMITED
NEW DELHI.
PRICE BID PROFORMA
Limited Tender No. CTM-19/2012-13 due on 28.12.2012 at 2.30 PM (IST).
For supply of 13 MT ( 6.500 MT each) Chlorpyriphos Technical 94% a.i. min.
2.
Tendered Quantity 13 MT ( 6.500 MT each) for Bathinda & Udyogamandal Unit.
Offered Quantity __________________
3.
Validity: _____________
4.
Name of the party with Postal address
Contact Person Name ______________________________________________________
Tel. No. / Mobile No. / Fax No/E-mail etc. ______________________________________
5.
Specification (As per attached sheet of tender documents): Agreed / Not agreed
6. *
Basic Price 0n 100% basis
7.
Excise Duty ______ %
_______________________________________
Inclusive / Extra
(a)
If inclusive indicate the CENVAT amount in Rs._____________
(b)
CENVAT documents
(c)
CENTRAL EXCISE TARIFF No.
8.
State Sales Tax / C.S.T
9.
VAT.
10.
VAT credit %
11. ** Other Charges, if any
(Please specify clearly)
12.
13.
Freight charges :
(Inclusive/Extra)
Total delivered Price at :
Will be provided / will not be provided
_________________________________
__________________________________
________________________________
_________________________________
:
_________________________________
Bathinda ___________ UDL ____________
Bathinda ___________ UDL ____________
Contd…2.
.2.
14.
Discount/Rebate offered
(only on Basic price)
15.
Payment terms:
___________________________________________
______________________________________________
______________________________________________
16.
17.
Address at which P.O. is to be released
(In case placement of P.O.)
Any other condition _____________________________________________________
_____________________________________________________
NOTE: 1. You are requested to fill up the Price-Bid completely other wise your tender may not be
considered and shall stand rejected.
2. All columns should be filled up and no column to be left blank.
(Signature with Seal)
Date:
* There would generally be no negotiations hence please submit your most competitive prices while
submitting the price bid.