Position: Policy and Communications Officer – London Fairness Commission 21 hours per week Responsible to: Chief Executive Responsible for: None Salary: £30,000 per annum pro rata plus 3% employer pension contribution Length of contract: Fixed term to 30 April 2016 Toynbee Hall Toynbee Hall is a charity where people come for excellent local services and where they can share ideas and experience, gather information and knowledge that we use together to take action to change lives and eradicate poverty. Our programmes include free advice services, financial inclusion services, wellbeing services, including work with older people and support to women in prostitution and community learning services supporting young people and new migrants. Job Description and purpose of the job To provide research, communications and secretariat support to the London Fairness Commission and to ensure that the Commission successfully completes its evidence based enquiry and reporting to timetable and communicating its work effectively to a diverse group of stakeholders. Main Duties and Responsibilities Key tasks & responsibilities To produce, organise and manage the London Fairness Commission's workplan ensuring deadlines are set and met To organise all meetings of the London Fairness Commission including those for the Chair and sub-groups including agenda planning, venue management, briefing preparation, minute taking, reporting and action planning To provide effective support to, and relationship management with the Chair and other Commissioners including organising meetings, diary management, providing briefings and update reports, dealing with routine correspondence and enquiries To ensure effective information management and reporting of the Commission’s evidence and enquiry To maintain effective records relating to all aspects of the Commission’s work including contact and stakeholder database management To coordinate and support the commissioning and procurement of research or other services undertaken on behalf of the Commission, ensuring best practice standards are set and maintained To develop and implement a communications plan and ensure information on the work of the Commission is disseminated to key stakeholders and partners To recruit, manage and support volunteers in line with Toynbee Hall volunteer management practice To provide regular reports on the work of the Commission to funders and other stakeholders To ensure effective budget management, control and reporting of the Commission’s budget including reports to funders Managing Yourself Work to an agreed annual work-plan meeting targets and milestones Prioritise and manage your own workload Take responsibility for your personal development and seek out opportunities for support and development General Ensure that all services comply with equal opportunities and other relevant policies and good practice. Person Specification Requirement Education/ Training Experience Skills Knowledge, understanding & awareness Essential Policy and research experience in a related field such as economic policy, social policy and an interest in the work of a Fairness Commission. Project management skills Highly organised with strong administrative support skills including agenda planning, minutetaking, diary management Strong interpersonal and relationship management skills, able to quickly build trust and develop effective working relationships with those operating at the highest levels Communications and marketing skills Information and records management skills Research and writing skills ICT skills Knowledge of policy issues on income and wealth inequality Desirable Providing secretariat support to a Committee/Commission/ enquiry Personal attributes Commitment to tackling inequality and creating a fairer London Learning and Development Toynbee Hall provides all necessary induction training where necessary, and encourages and, where possible, supports other learning and development opportunities. All employees will receive regular support and supervision to facilitate their learning and development. Volunteers Volunteers are at the heart of Toynbee Hall’s work .The organisation is committed to involving volunteers in its continuous development and to offering volunteers the best of experiences. All Toynbee Hall staff members will be expected to support the volunteering ethos and to work alongside the volunteer team to promote and facilitate the involvement of volunteers wherever appropriate. Location and Working Hours This post is office based at 28 Commercial Street, London E1. It should be noted that this site is due to close in summer 2015 and therefore this role will be relocated ahead of this closure. Working hours will be 21 hours per week over 3 days, plus 1 hour for lunch each day.