Position:
Finance Clerk
35 hours per week
Responsible to:
Accountant
Responsible for:
Salary:
£17,000 - £19,000 per annum plus 3% employer
pension contribution
Length of contract:
6 month contract (potential extension to 1 year)
Toynbee Hall
Toynbee Hall is a charity where people come for excellent local services and where
they can share ideas and experience, gather information and knowledge that we use
together to take action to change lives and eradicate poverty. Our programmes
include free advice services, financial inclusion services, wellbeing services,
including work with older people and support to women in prostitution and community
learning services supporting young people and new migrants.
Job Description and purpose of the job
Toynbee Hall’s finance department consists of 4 people – Director of Finance &
Resources (leads on all strategic and operational issues), Accountant (accountable
for all operational issues and assists with strategic issues), Finance Assistants and
Finance Clerk.
The Finance Clerk’s role is to assist with the provision of a complete finance service
to the whole Charity, addressing all issues of a finance nature and providing all
relevant information to meet external demands.
These services may include, but are not limited to any of the following:
1. Responsible for ensuring that financial information is processed in
accordance with the Charity’s stated procedures and processes in order to
provide management and statutory report information.
2. Responds to routine enquiries from staff/ customers and suppliers and
investigates as required.
3. Provide advice to managers and staff on relevant financial issues.
4. Ensure financial information is completed in accordance with the Charity’s
financial time tables.
Main Duties and Responsibilities
1. Perform accounts receivable related responsibilities such as and not limited
to:
 Raising invoices
 Money collection for onsite services
 Daily banking activities
 Prepare, monitor debtors ageing report, including investigation of any
discrepancies
2. Perform accounts payable related responsibilities such as and not limited to:
 Raising purchase requisitions,
 Invoice matching, batching and recoding purchase order
 Deal with a high volume of supplier reconciliation's and all supplier
disputes and chase possible credits arisen.
 Prepare and manage weekly manual payment run schedules
according to timetable
 To raise cheques and BACS payments in accordance with payment
timetable prioritising those that are strategically more relevant for the
charity
 Prepare, monitor creditors ageing report, including investigation of any
discrepancies cash receipts and payments to Sage accounting
system, including matching, batching and coding invoices.
3. Maintain nominal, sales and purchase ledger accounts and inputting journal
entries in Sage, including reconciliations. Carry out spreadsheet analysis as
required
4. Assisting in the preparation of monthly reports, budgets, forecasts and
management accounts.
5. Maintain an imprest system for petty cash.
6.
Perform filing related responsibilities in a timely manner such as and not
limited to:
 Maintain a good, efficient and effective filing, storage and retrieval
system
 Maintain inventory of files/ stationery
 Ensure the confidentiality and security of all financial and employee
files
7. Perform any other tasks as reasonably required.
Managing Yourself



Work to an agreed annual work-plan meeting targets and milestones
Prioritise and manage your own workload
Take responsibility for your personal development and seek out
opportunities for support and development
General

Ensure that all services comply with equal opportunities and other relevant
policies and good practice.
Person Specification
Requirement
Education
Training
Essential
/
Desirable
Diploma/ Degree in
finance
Experience
18 months in finance function
Skills
Microsoft office 2007 ( Word, Excel
and Outlook)
SAGE 200
Basic Excel 2007 incl:







Knowledge,
understanding
& awareness
Personal
attributes
Create, save, close, open and
print spreadsheets.
Insert and delete rows or
columns in your spreadsheet.
Get Excel to add up numbers
automatically.
Copy formulae in your
spreadsheet whilst keeping one
of the cell references constant.
Sort large databases into order
and filter to show only the data
you need.
Alter the look of the numbers and
text, add comments, lay out text
with merged cells and wrapped
text, use cell styles, change the
layout for printing.
Visually represent numbers and
text (as a chart) in your
spreadsheet, to make them
stand out and easy to
understand
General working knowledge of
Accounts payable and receivable.

Willing to learn from colleagues
 Showing diversity

Charity work
experience
Learning and Development
Toynbee Hall provides all necessary induction training where necessary, and
encourages and, where possible, supports other learning and development
opportunities. All employees will receive regular support and supervision to facilitate
their learning and development.
Volunteers
Volunteers are at the heart of Toynbee Hall’s work .The organisation is committed to
involving volunteers in its continuous development and to offering volunteers the best
of experiences. All Toynbee Hall staff members will be expected to support the
volunteering ethos and to work alongside the volunteer team to promote and facilitate
the involvement of volunteers wherever appropriate.
Monitoring and Evaluation (assess whether this is relevant to the role)
Toynbee Hall takes an outcomes and theory-based approach to its self-evaluation
and monitoring. This means that the organisation is committed to gathering evidence
of its effectiveness, and to using this information to learn, improve and communicate.
All Toynbee Hall staff members will be expected to support this approach and to take
part where appropriate in monitoring and evaluation planning and practice.
Location and Working Hours
This post is office based at 28 Commercial Street, London E1. Working hours will be
35 hours per week over 5 days, plus 1 hour for lunch each day.