Item 2.A-March 19, 2010
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html for complete instructions.
Incumbent(s) Name (if applicable):
Position #(s): 11464
Current Title:
Current Range:
(JCC: )
Department: Associated Students of University of
College/Division: Vice President
Nevada (ASUN) / Student Life Services
Student Services
Account #(s): 0000-000-0000
Action Proposed: (check all that apply)
( X) New position: Proposed Range: 1
Proposed Title: Coordinator, Student Activities
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
JCC (Current
( ) Line of Progression (show titles below)
or new HR
Range:
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature
Sandra Rodriguez
Director, Associated Students
____________________________________________________________
Director/Chair/Dean
Gerald Marczynski
Associate Vice President, Student Life Services
__________________
Date
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
Pres / Vice Pres / Vice Prov Signature Shannon Ellis
Vice President, Student Services
__________________
Date
Action Approved by the President (Completed by Faculty HR):
Position #: 11464
EEO Code: 3A
CUPA Code: cm7526
Exempt: Yes or No Census Code: 043
Job Class Code: 67001
Range: 1
Effective Date: 3/1/2010
Approved Title:
COORDINATOR, STUDENT ACTIVITIES
____________________________________________________________
__________________
Employee Signature
Date
(Employee signs and sends to HR for personnel file after PDQ has been “final” stamped for approval)
Rev: 12/1/2008
Position Description – Coordinator, Student Activities
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Coordinator of Student Activities is a key part of the ASUN/Student Activities department and
handles administration and risk management while providing supervision and planning advice for over
200 campus-wide events/programs sponsored by the ASUN programming boards. This individual
works closely with various campus departments collaborating on programs. The Coordinator of
Student Activities assesses and provides recommendations on risk/liability issues and vendor
negotiations associated with events/programs. The Coordinator also advises the ASUN Judicial
Council and works closely with the professional staff in developing student leadership programs,
strategic plans and assessment of all programming efforts and resources.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
40% - Administration
 Supervise, provide planning advice, and manage risks for over 200 campus-wide
events/programs sponsored by the ASUN
 Oversee vendor negotiations and monitor negotiation of talent agent programming contracts
 Manage the budgets of the programming board and ASUN Judicial Council
 Assess programming efforts and resources
 Administer and implement strategic plan in relation to division and university goals
 Consult with the staff on a daily basis regarding activities, especially in situations of potential
liability of loss of money and risk management
 Ensure that all precautions are taken to minimize liability at events
 Determine security needs for events with appropriate campus and external agencies
 Work closely with student programmers and various university departments
 Develop and implement policies and procedures and communicate NSHE, University and
Student Activities policies and procedures to student leadership, employees and various public
entities that co-sponsor programs with Programming and Homecoming boards
 Represent Student Activities, Student Life and/or the Division of Student Services in meetings,
on committees and in workgroups both on and off campus
40% - Communication & Guidance
 Provide planning advice to the various programming boards comprised of appointed officers of
the Associated Students
 Assist the programming boards in developing, scheduling, implementing, and evaluating
campus programming
 Provide advice to the ASUN Judicial Council in student government cases and student
leadership on their decision-making
20% - Supervision and Training
 Supervise student officers and supervise and train student volunteers
 Monitor various campus programming initiatives
 Direct decision making regarding programming and homecoming activities
 Implement important Student Life policy including but not limited to the Amplified Sound Policy
and ASUN and University posting and publicity policies
 Ensure accountability for food protocol as specified by State and Washoe County Health
Department standards
 Work closely with the professional staff in developing student programmer leadership
programs, strategic plans and research assessment of all programming efforts and resources
Position Description – Coordinator, Student Activities
Page 3
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Coordinator of Student Activities works directly with student leadership, faculty and upper level
Student Services administration. The Coordinator applies and relays NSHE, and university policies,
procedures, and city, state and federal law to discussions and decision making. Situations outside of
precedent, policies and procedures are immediately escalated and judgment is used in determining
the appropriate person/entity to contact.
Impact:
The Coordinator must have an understanding of risk management and liability issues related to
campus programming. This necessitates interaction with NSHE Risk Management, University
General Counsel, and University Police so that issues may be addressed and the proper advice
shared in the decision making process. Failure to address these issues may place the university in
adverse legal standing and could put students in harm’s way. They must assist the programming
boards in adhering to the Constitution of ASUN and its codified processes. Failure to do so results in
violation of student rights and student leadership integrity and misappropriation of student funds.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Student development theory
 Student leadership program development
 Higher education administration practices and concepts
 Assessment and evaluation methods and applications
 Event/program development and implementation and liability/risk management
Skills:
 Supervisory and mentoring skills that allow students being supervised and advised to reach
their fullest potential
 Facilitation
 Critical thinking/inquiry
 Excellent oral and written communication
 Persuasive and informational speaking
 Conflict resolution and customer service
 Proficiency in use of personal computer and applications
Ability to:
 Manage difficult situations and people to produce positive outcomes
 Initiate long-term planning and execution of complex programs/events
 Navigate and negotiate complex organizations, processes, laws, seminal documents and
situations and apply to recommendations and guidance given to student leaders
 Develop and apply multifaceted solutions
 Remain flexible and modify approaches to meet changing conditions
 Translate university goals, policies, practices to undergraduate student government framework
 Immediately evaluate complex situations and formulate innovative solutions
 Work effectively with a diverse group of students, faculty, staff, administrators as well as the
general public
Position Description – Coordinator, Student Activities





Page 4
Delegate tasks appropriately and effectively
Work collaboratively with student leaders, staff, administrators and external communities
Hire and oversee vendors
Apply broad policies to problems and situations not falling clearly within precedent
Evaluate situations/decisions and seek input or escalate as needed
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
ASUN: Programming Board
Leadership, Homecoming Board
Leadership, Unity Commission,
Judicial Council
ASUN/Student Activities
administrative staff and student
employees
ASUN Publicity Department
Office of the Vice President for
Student Life
UNR Police Department and Risk
Management Department
UNR Facilities, Buildings and
Grounds
UNR Scheduling and Student
Union
Controller’s Office
External
City of Reno
State and Washoe County
Health Departments
Reason for Contact
Advise on decision-making processes and leadership
development
Frequent contact to carry out university, division and
departmental goals and objectives. Also, to ensure adequate
resources are available for each area
To ensure that appropriate marketing strategies are in place to
ensure success of programmatic efforts
To ensure that all policies, procedures are communicated to the
student leadership
To ensure that event/program issues are minimize or eliminated
and appropriate security/police measures are in place
To ensure that event/program needs are met and that facilities
are well taken care of
To ensure that proper scheduling of events takes place and in the
case of the union that programming is complementary of overall
student union events
To ensure that sound accounting practices are carried out in
expenditures of funds for event/program planning
Reason for Contact
To make sure programming boards comply with all City codes in
programming events
To ensure responsible for food protocol is followed by
programming boards
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and one year of experience or a Master’s Degree
Preferred Licenses or Certifications: None
Position Description – Coordinator, Student Activities
c.
Indicate any license or certificate required for this position.
Valid driver’s license or ability to obtain one within specified time period
Page 5